A full-time position as an integral part of RPC's Brand, Clients
& Markets (BCM) team, this role will ensure the efficient running
and improvement of day-to-day processes which drive activity to help
deliver an efficient and responsive service to internal clients
Reports to:
TBC
The central Marketing Communications team is led by RPC's Head of
Marketing Communications (Caroline Copland) and forms part of the BCM
team (jointly led by Director of BCM, Ed FitzGerald and Director of
Client Services, Sam Watson). Internationally the team comprises c. 60 professionals.
Responsibilities are likely to include:
A typical, but non-exhaustive, list of responsibilities includes:
Scheduling regular and ad hoc meetings for BCM team members.
Coordinating the production, collation, and circulation of meeting
materials (including agendas, reports, papers and presentations).
Attending meetings, as appropriate, taking notes, and following
up with action items.
Working with our outsourced travel agency to secure prompt and
cost-effective travel arrangements for BCM team members.
Keeping BCM pages on intranet up to date
Support on the administration of specific business development
projects and campaigns.
Occasional administrative support on large client pitches (e.g.
collating and formatting lawyer bios etc), and major events
Support on collection of data for purposes of reporting internally.
Invoice processing process
Central credit card management
Client meeting preparation
Internal new-joiner photo process
Promotional goods process - researching branded goods and ordering
items as required managing relationship with supplier, stock and
keeping up to date records
Position requirements
Supremely organised
Excellent time and project management skills
Excellent record-keeping and documentation skills
Efficient and reliable
Confident communicator with stakeholders at all levels of seniority
Proven ability to meet competing demands and deadlines
Familiarity with MS Office suite, particularly Outlook and Excel
Energetic and enthusiastic to learn
Proactive self-starter
Good at team working
Ability not to take life too seriously
Working pattern:
Monday - Friday, 0930-1730 with flexibility to start early or
finish late as required.
For the right candidate a part-time role of no less than 4-days
per week would be considered.
While this is a Bristol based or remote working position there may
be the rare occasion when it is required to come into the London
office for team-building activity. In this situation you would be
reimbursed for travel expenses
