To provide high-quality and efficient administrative support to the
Commercial team. The role requires a robust and resilient individual
who is used to working within a demanding working environment.
Reports to:
Head of Practice Services, partners and fee-earners within the
Commercial team and secretarial colleagues.
Responsibilities are likely to include:
Generate and distribute prebills to partners and other fee earners
each month across Commercial for the group's key clients. This involves:
Detailed narrative checks and changes
Adding time entries, marking up / down time and splitting entries
(in accordance with the firm's procedures)
Ensuring that the correct approval route for each invoice is identified
Checking that invoices meet agreed client guidelines
Liaising with fee earners to ensure proper checking of invoices
before issuance to clients
Using the firm's software to minimise fee earner time in approving invoices
Working effectively with the Finance department to iron out
problems and ensure high level of communication
Following up with partners to ensure that invoices are approved by
the deadline
Generating reports where required for the smooth running of the
group's financial hygiene
Position requirements and experience
Ability to work in a team but also confident self-starter, being
proactive about engaging colleagues where appropriate
Good organisational skills, with a methodical approach and
meticulous attention to detail
Good communications skills orally and in writing
Some knowledge of MS Excel would be an advantage but general IT
literacy is essential
Previous experience of working in a partnership environment is
valuable but not essential
