Clyde & Co is a dynamic, rapidly expanding global law firm focused on providing a complete legal service to clients in our core sectors. With over 2,000 lawyers operating from 40+ offices in six continents, we advise corporates, financial institutions, private individuals, and governments across a wide range of contentious and transactional matters. We focus on five core global sectors that position us at the heart of global trade and commerce: insurance, trade & commodities, energy, transport and infrastructure. The firm has doubled in size twice in the last ten years, is one of the fastest growing law firms in the world and has ambitious plans for further growth. We have been successful because of our people and their commitment, expertise and ambition.
The Dusseldorf office focuses primarily on (re)insurance work, including claims, product development and other non-contentious advice, in particular on Financial Lines (D&O, E&O, Fidelity, etc), Professional Indemnity, Product and Property Liability. The team also has expertise in the fields of reinsurance and regulatory law and acts in relation to general commercial disputes with a focus on domestic and international litigation and arbitration work.
A busy secretarial role delivering efficient and effective secretarial support and administrative assistance to the Lawyers. Responsibilities will include the organisation of client files, billing and financial administration, and diary and travel coordination. Working closely with the other 2 secretaries, a finance assistant and the team of Lawyers, the individual should be flexible, proactive and a team player. The successful candidate will be expected to produce high quality work which is turned around quickly and accurately.
Working on litigation/arbitration disputes and claims
Document production/typing: digital dictation; letters; emails; reports; court documents and forms; amending documents; producing presentations and spreadsheets
Answering and filtering telephone calls: liaising with external and internal clients and their secretaries; monitoring voicemail; dealing with queries and relaying messages
Incoming and outgoing correspondence: monitoring post; electronically scanning and saving post items to document management system; sending faxes; organising out-going post, DX and couriers; monitoring email and taking action when required
Travel: booking transport and accommodation; organising currency; arranging visas; preparing itineraries
Billing administration: processing third party invoices; preparing billing guides; checking bills and narratives; preparing covering letters
Filing: maintaining electronic filing; filing emails to the document management system; ensuring all documents and correspondence are filed in appropriate folders; maintaining paper files; indexing; trial bundles; bibling; archiving