Simmons & Simmons is looking for Marketing & Business Development Coordinator based in Hong Kong.

Purpose of Job: To provide administrative assistance to Asia Marketing and BD function.

Main Duties and Responsibilities:

• Update written communications including factsheets, websites, biographies and intranet pages in English and Chinese, including their production and maintenance ensuring best practice is observed
• Provide administration, organisation and coordination of signature client events, including seminars and corporate hospitality
• Provide support to BD team for sponsorships, external events, conferences and other externally managed profile raising initiatives
• Maintain data in Firm's contact management system, InterAction which drives how we contact and market to clients
• Manage the schedule of the firm's Asia directory and award submissions
• Format pitch documents in line with the house style
• Assist with corporate gifts and promotional items inventory
• Process invoices and expenses for the BD team
• Maintain internal BD calendar and updating of global calendar
• Ad hoc client and market research activities in support of the China strategy

Key Relationships:

• Daily contact with the Asia Senior BD Executive
• Contact with the international Marketing and BD team, business services and other parts of the business to ensure an integrated approach to the achievement of firmwide business objectives.
• Contact with event organisers, and external suppliers, as appropriate.

Education/Experience/Qualifications:

• Previous experience as an administrative assistant or within a marketing or BD capacity preferred
• Experience with planning and organising events from end to end
• University degree preferred

Technical/Work-based Skills/Knowledge:

• A high standard of written and verbal English language skills. Written and spoken Mandarin required.
• Capable of managing and implementing administrative tasks under supervision
• Commitment to upholding best practice in use of our client relationship management system, InterAction.

General Skills/Attributes:

• Aims to exceed expectations of high quality service delivery in every task
• Builds and maintains relationships with a variety of individuals

Person Specification:

• Flexibility with working hours required.
• A strong team player with an intelligent, proactive and pragmatic approach
• Ability to multi-task and manage in short time-frames
• Attention to details, and can work under pressure
• Strong interpersonal & communication skills, specifically an ability to work with a range of personalities and cultural backgrounds