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Job Title
Executive Assistant (Commercial)
Position
Full Time
Role
Business Services
Location
London
Experience
Business Services
Description
The role
The Executive Assistant will work with and provide high level 1:1
support to a Senior Partner in the Commercial, Technology &
Outsourcing Corporate practice.
The role requires someone to manage the day-to-day activities of the
Senior Partner and assist them at all times, anticipating their every
need, second guessing their thoughts and staying one step ahead. Full
involvement is guaranteed. The role requires someone who is proactive
and who uses their initiative, whilst correctly judging when to
consult with the team or other relevant colleagues
Knowledge, skills and experience
Preparing materials for meetings e.g. agendas, collating and
circulating papers as appropriate - proof reading documents prior to distribution
Taking practical action-orientated meeting notes to ensure we
capture what's agreed, hold ourselves accountable and drive forward progress
Carrying out research to obtain a wide variety of information or
documents as requested using online or other research tools
Compiling reports using MS Word and Excel
Requesting (from Finance), interpreting and relaying financial
management account information as required
Taking a hands-on-role in the accurate billing (including
appropriate time entries and disbursements) for one of the firm's
largest client
Assisting with special projects when necessary
Performing other tasks and duties as may be required from time to time
Working effectively with and leveraging other legal and business
services departments as required, always using tact and diplomacy
and developing a network across RPC, clients and other contacts
Attributes
Extremely high level of confidentiality and integrity. Able to act
with tact and discretion
Flexible and adaptable attitude and thorough approach to work with
the tenacity and strong execution skills to follow tasks/projects
through to completion and/or positive resolution.
Strong financial acumen
Ability to organise and prioritise
Works on their own initiative using their instinct and intuition
Strong planning and project management skills
Proactive in completing tasks and delivers results
Robust and strong to be able to manage upwards
Creative thinker
Strong analytical and problem-solving skills
Excellent verbal and written communication skills, being able to
demonstrate clarity of thought and expression
Excellent Microsoft Office skills to include formatting documents
in Word and Excel (our Document Production Department can assist
with document production especially PowerPoint/InDesign)
Strong interpersonal skills
Ambassador for RPC and the Partner and act on his behalf when
dealing with colleagues, clients, prospective clients, network
members and other contacts
Works well under pressure
Ability to multi-task
Excellent team player
The ability to work with all levels of stakeholders and internal
and external clients
Any other duties that may be required from time to time
Flexible and reliable; may be contacted outside of normal office
hours to deal with work related tasks or issues