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Job Title
Junior Legal Secretary - General Liability & Medical
Position
Full Time
Role
Business Services
Location
Bristol
Experience
Business Services
Description
The role
We are now recruiting a Junior Legal
Secretary for our Bristol office. The successful candidate will
provide high-quality and efficient Legal Secretarial support to
Senior Associates and Associates within our General Liability & Medical team.
Key Internal Relationships
Head of Practice Services, partners and
fee-earners within the General Liability & Medical team and secretarial colleagues.
Reporting Line
The role reports directly to the Head of
Practice Services (Tina Lambert)
Duties and Responsibilities
include but not are limited to the following: Organisation:
Diary management of fee-earners as
required, using own initiative to arrange meetings and conference calls
Checking of fee-earner e-mails as
required in their absence; responding where able
Booking video/conference calls, meeting
rooms and required refreshments, and making lunch and dinner reservations
Making simple travel arrangements as
required e.g. booking train tickets and collating itineraries
Handling telephone enquiries in a
professional and polite manner, taking accurate messages and
following up on any agreed actions
Documents/Correspondence*:
*Only those which are not mandated for
production/collation by DPD or of a length that are typed by
individual fee-earners
Managing the workflow to DPD,
Reprographics etc. as required; proactively taking steps to ensure
work is returned within required timescales
Amending and formatting
agreements/documents as required
Short pieces of copy-typing and digital
dictation as required
Carrying out PDF to Word conversions and
vice versa
Collating all indexing on legal
documentation and setting up files as necessary
Production of short, less complex
PowerPoint presentations as required
Proof-reading of all documents to ensure
the delivery of work of the highest quality
Any general correspondence as may be
required from time to time
Support of other functions/activities:
Insertion of business contact cards into
Outlook and InterAction
Processing fee-earner expenses on Chrome
River in a timely manner
Liaison with Business Development,
Marketing, Events and Finance Teams with a view to supporting them
on specific team-based tasks
Knowledge, skills and experience
Previous experience of working within a
busy corporate environment is essential
Excellent client care skills - the
ability to deal with queries from internal and external clients in
a professional and polite manner
Excellent organisational skills - the
ability to take responsibility for own tasks and prioritise work
in a calm and efficient manner
Demonstrate proactivity and the ability
to work on own initiative
Highly developed time management skills
- the ability to work to very tight deadlines while maintaining a
high standard of accuracy
Highly developed communication skills -
the ability to communicate in a confident and professional manner
with people at all levels within the business
Demonstrate flexibility/adaptability in
meeting internal and external clients' demands - in both the
nature of the work undertaken and working additional hours as
required to complete the task(s)
Reliable with a strong work ethic and a
'can-do' approach
High levels of IT literacy in Microsoft
Word, Outlook, Excel and PowerPoint (although more complex and/or
lengthy documents are likely to be undertaken by others in
dedicated roles)
Highly developed administrative skills
with the ability to multi-task under pressure