The team

Project Management Office

You will be part of the programme delivery function, who are tasked with ensuring an ambitious portfolio of business change and technology projects are delivered on time and in line with the firm's objectives and strategy. You'll be responsible for supporting the team, and ensuring projects are coordinated and managed appropriately, in line with a governance framework, with primary focus supporting the Finance Transformation Programme.

The role

The Project Coordinators duties and responsibilities include but are not limited to the following:

• Management of the project lifecycle process and stage gates
• Act as a reference point for queries
• RAID management and support, project and portfolio
• Budget management and tracking including raising POs and invoice checking
• Track and report on project portfolio performance, providing a real-time, comprehensive view of all projects
• Managing project management documents such as the project plan, budget, schedule or scope statement, as required by the programme manager
• Monitoring project progress and creating project status reports for senior management and key stakeholders
• Scheduling stakeholder meetings and facilitating communication between the project manager and stakeholders throughout the project life cycle, including administration of meetings, such as preparation, ensuring artefacts and agendas are distributed in a timely manner; and during, capture decisions, actions and owners from project meetings
• Ownership, administration and maintenance of the PMO tool (KEYEDIN) coordinating system upgrades/enhancements
• Coordinating PMO processes, systems/tools and ensuring governance is adhered to and that reporting is actioned by Project Managers, coordinate feedback and reflect this is continual service improvement, champion best practice and run Project Health Checks
• Contract process support and tracking
• Support the Head of Project Delivery with Portfolio resource management and benefit tracking, including maintaining a Portfolio benefits register

Knowledge, skills and experience

• PMO experience - Ideal but not essential
• The right candidate will be structured, organised and able to quickly get up to speed
• Ensuring a steady completion of workload in a timely manner is key to success in this position
• Strong MS Office skills
• Excellent written and verbal communication skills
• Keen attention to detail and numeracy skills
• Ability to deal with difficult or demanding situations
• Self-motivated and directed
• Experience working in a team-oriented, collaborative environment
• Solid organisational skills including multi-tasking skills
• Well-developed interpersonal skills
• Diplomacy
• Strong desire towards self-development