You will be part of the programme delivery function, who are tasked
with ensuring an ambitious portfolio of business change and technology
projects are delivered on time and in line with the firm's objectives
and strategy. You'll be responsible for supporting the team, and
ensuring projects are coordinated and managed appropriately, in line
with a governance framework, with primary focus supporting the Finance
Transformation Programme.
The role
The Project Coordinators duties and
responsibilities include but are not limited to the following:
Management of the project lifecycle
process and stage gates
Act as a reference point for queries
RAID management and support, project and portfolio
Budget management and tracking including
raising POs and invoice checking
Track and report on project portfolio
performance, providing a real-time, comprehensive view of all projects
Managing project management documents
such as the project plan, budget, schedule or scope statement, as
required by the programme manager
Monitoring project progress and creating
project status reports for senior management and key stakeholders
Scheduling stakeholder meetings and
facilitating communication between the project manager and
stakeholders throughout the project life cycle, including
administration of meetings, such as preparation, ensuring
artefacts and agendas are distributed in a timely manner; and
during, capture decisions, actions and owners from project meetings
Ownership, administration and
maintenance of the PMO tool (KEYEDIN) coordinating system upgrades/enhancements
Coordinating PMO processes,
systems/tools and ensuring governance is adhered to and that
reporting is actioned by Project Managers, coordinate feedback and
reflect this is continual service improvement, champion best
practice and run Project Health Checks
Contract process support and tracking
Support the Head of Project Delivery
with Portfolio resource management and benefit tracking, including
maintaining a Portfolio benefits register
Knowledge, skills and experience
PMO experience - Ideal but not essential
The right candidate will be structured, organised and able to
quickly get up to speed
Ensuring a steady completion of workload in a timely manner is key
to success in this position
Strong MS Office skills
Excellent written and verbal communication skills
Keen attention to detail and numeracy skills
Ability to deal with difficult or demanding situations
Self-motivated and directed
Experience working in a team-oriented, collaborative environment
Solid organisational skills including multi-tasking skills
