We are now recruiting a Legal Secretary
for our Bristol office. The successful candidate will provide
high-quality and efficient Legal Secretarial support to fee earners
within the Professional & Financial Risks team.
Key Internal Relationships
Head of Practice Services, partners and
fee-earners within the Professional & Financial Risks team and
secretarial colleagues.
Reporting Line
The role reports directly to the Head of
Practice Services (Tina Lambert).
Duties and Responsibilities
include but not are limited to the following:
Organisation:
Diary management of fee-earners as
required, using own initiative to arrange meetings and
conference calls
Checking of fee-earner e-mails as
required in their absence; responding where able
Booking video/conference calls, meeting
rooms and required refreshments, and making lunch and dinner reservations
Making simple travel arrangements as
required e.g. booking train tickets and collating itineraries
Handling telephone enquiries in a
professional and polite manner, taking accurate messages and
following up on any agreed actions
Documents/Correspondence*:
*Only those which are not mandated for
production/collation by DPD or of a length that are typed
by individual fee-earners
Managing the workflow to DPD,
Reprographics etc. as required; proactively taking steps to ensure
work is returned within required timescales
Amending and formatting
agreements/documents as required
Short pieces of copy-typing and digital
dictation as requiredCarrying out PDF to Word conversions and vice versa
Collating all indexing on legal
documentation and setting up files as necessary
Production of short, less complex
PowerPoint presentations as required
Proof-reading of all documents to ensure
the delivery of work of the highest quality
Any general correspondence as may be
required from time to time
