The role

We are now recruiting a Legal Secretary for our Bristol office. The successful candidate will provide high-quality and efficient Legal Secretarial support to fee earners within the Professional & Financial Risks team.

Key Internal Relationships

Head of Practice Services, partners and fee-earners within the Professional & Financial Risks team and secretarial colleagues.

Reporting Line

The role reports directly to the Head of Practice Services (Tina Lambert).

Duties and Responsibilities include but not are limited to the following:

Organisation:

• Diary management of fee-earners as required, using own initiative to arrange meetings and

conference calls

• Checking of fee-earner e-mails as required in their absence; responding where able
• Booking video/conference calls, meeting rooms and required refreshments, and making lunch and dinner reservations
• Making simple travel arrangements as required e.g. booking train tickets and collating itineraries
• Handling telephone enquiries in a professional and polite manner, taking accurate messages and following up on any agreed actions

Documents/Correspondence*:

*Only those which are not mandated for production/collation by DPD or of a length that are typed

by individual fee-earners

• Managing the workflow to DPD, Reprographics etc. as required; proactively taking steps to ensure work is returned within required timescales
• Amending and formatting agreements/documents as required
• Short pieces of copy-typing and digital dictation as requiredCarrying out PDF to Word conversions and vice versa
• Collating all indexing on legal documentation and setting up files as necessary
• Production of short, less complex PowerPoint presentations as required
• Proof-reading of all documents to ensure the delivery of work of the highest quality
• Any general correspondence as may be required from time to time

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