We are now recruiting a Legal Secretary for our London office on a 12
month FTC basis. The successful candidate will provide high-quality
and efficient Legal Secretarial support to Senior Associates and
Associates within Corporate team.
Key Internal Relationships
Head of Practice Services and fee-earners within the Corporate team
as well as secretarial colleagues.
Reporting Line
The role reports directly to the Head of Practice Services (Tina Lambert)
Duties and Responsibilities
include but not are limited to the following: Organisation:
Diary management of fee-earners as required, using own initiative
to arrange meetings and conference calls
Checking of fee-earner e-mails as required in their absence;
responding where able
Booking video/conference calls, meeting rooms and required
refreshments, and making lunch and dinner reservations
Making simple travel arrangements as required e.g. booking train
tickets and collating itineraries
Handling telephone enquiries in a professional and polite manner,
taking accurate messages and following up on any agreed actions
Documents/Correspondence*:
*Only those which are not mandated for production/collation by DPD or
of a length that are typed by individual fee-earners
Managing the workflow to DPD, Reprographics etc. as required;
proactively taking steps to ensure work is returned within required timescales
Amending and formatting agreements/documents as required
Short pieces of copy-typing and digital dictation as
requiredCarrying out PDF to Word conversions and vice versa
Collating all indexing on legal documentation and setting up files
as necessary
Production of short, less complex PowerPoint presentations as required
Proof-reading of all documents to ensure the delivery of work of
the highest quality
Any general correspondence as may be required from time to time Support of other functions/activities:
Insertion of business contact cards into Outlook and InterAction
Processing fee-earner expenses on Chrome River in a timely manner
Liaison with Business Development, Marketing, Events and Finance
Teams with a view to supporting them on specific team-based tasks
Knowledge, skills and experience
Previous experience of working within a busy corporate environment
is essential
Excellent client care skills - the ability to deal with queries
from internal and external clients in a professional and polite manner
Excellent organisational skills - the ability to take
responsibility for own tasks and prioritise work in a calm and
efficient manner
Demonstrate proactivity and the ability to work on own initiative
Highly developed time management skills - the ability to work to
very tight deadlines while maintaining a high standard of accuracy
Highly developed communication skills - the ability to communicate
in a confident and professional manner with people at all levels
within the business
Demonstrate flexibility/adaptability in meeting internal and
external clients' demands - in both the nature of the work
undertaken and working additional hours as required to complete the task(s)
Reliable with a strong work ethic and a 'can-do' approach
High levels of IT literacy in Microsoft Word, Outlook, Excel and
PowerPoint (although more complex and/or lengthy documents are
likely to be undertaken by others in dedicated roles)
Highly developed administrative skills with the
ability to multi-task under pressure
