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Job Title Proposals Executive
Position Full Time - Permanent
Role Business Services
Location London
Practice Area/Department Business Development
Description

Before you meet us, get to know us

RPC is a modern, progressive and commercially-oriented City legal services business. From our offices in the UK, Hong Kong and Singapore we provide advice to both UK and international clients.

What we do

Our legal practice spans a wide range of industry sectors and is broadly split into two discrete areas: insurance and corporates. Working on both contentious and non-contentious matters, our clients range from large multinationals to growth UK corporate firms and other professional practices, and include many household names.

Why we're different

We have a confident, accessible and enterprising approach that sets performance, service and value at the top of the agenda. Our goal is to do the usual things unusually well, make the complex simple and help our internal and external clients build better, stronger businesses.

Business Services at RPC

Working at RPC means being part of a collaborative and creative environment, which is flexible, transparent and friendly. We value our business services teams and recognise that individual contributions at all levels are essential to the success of RPC as a whole.

RPC's business services teams include:

  • Brand Marketing & Sales
  • Client Services
  • Executive Office
  • Facilities
  • Finance
  • Legal Project Management
  • Information Technology
  • People & Talent Development
  • Risk & Compliance
  • Secretarial Support

Role Overview

We are seeking a talented Proposals Executive to support the Proposals Manager with the writing, editing and project management of large, procurement-led pitches. An important part of the role will also be helping to maintain a central proposals library and the project management of smaller pitches autonomously. There will also be additional duties such as logging of pitches that come into the team on the firm's CRM system, ensuring that all relevant client documents and submissions are saved on relevant systems and proposals reporting.

RPC is in the process of introducing proposal automation software to the firm and the first six months of the role will be dedicated to supporting on this project. The Proposals Executive will work with the Proposals Manager, the wider Business Development team, and subject matter experts across the organisation to revamp the firm's existing proposals library ready for upload onto the new system.

The role will suit a candidate who is passionate about creating first-class proposals in order to win business and who is excited about being a playing a central role in this high-profile project involving stakeholders from virtually every practice area across the firm. A passion for writing, excellent proof-reading skills and a meticulous attention to detail is essential along with the interpersonal skills to build relationships and credibility with partners.


Reports to

Jessica Williams, Proposals Manager

Key internal relationships

Head of Business Development
Business Development Managers
BMS Technology Lead
Subject matter experts and partners

Key responsibilities

First six months - proposal automation project

  • Gathering content from a number of sources across the firm (subject matter experts, previous proposals, directory submissions, existing libraries) for use in proposals. This will include fee earner biographies, general firm information, frequently asked questions, practice area overviews, case studies and testimonials.
  • In collaboration with the Proposals Manager, re-structuring, formatting, editing and proofreading incoming content ensuring that it conforms to house style guide, fits new proposal automation templates and has 'one voice' throughout.
  • Sending content to internal stakeholders for sign off and completing subsequent edits/ actions.
  • Writing new content, such as partner biographies, to meet the requirements of new proposal automation software templates.
  • Uploading content onto the new proposal automation software system and tagging appropriate words and phrases appropriately.

Supporting the Proposals Manager with large, procurement-led panel proposals

  • Supporting the Proposals Manager with large, procurement-led panel pitches undertaking activities such as setting up templates, creating project plans, sourcing boilerplate text and completing standard sections.
  • Chasing contributors for content and editing/ rewriting their copy to ensure that it conforms to house style before adding into master document and maintaining version control.
  • Assisting the Proposals Manager in managing client web portal communications and uploading content onto client portals.
  • On proposals which involve the internal Design team, ensuring that necessary time is factored into the project plan for professional design/layout and liaising with partners and design team to ensure that necessary amends and formal sign off is undertaken.
  • Proof reading documents for the Proposals Manager prior to submission.

Maintenance of central proposals library

  • Helping the Proposals Manager to write and maintain a central library of content.
  • Dissecting pitches once they have been submitted and identifying new content to upload into the central proposals library.
  • Ensuring that the list of subject matter experts across the organisation remains up-to-date and that appropriate areas of the library are reviewed at required times throughout the year.
  • Structuring, formatting and proofreading incoming editorial content and ensuring that it conforms to style guide and brand guidelines before passing to Proposals Manager for final sign off.
  • Once proposal automation software has been implemented, uploading editorial content onto the new system ensuring that appropriate words and phrases are tagged appropriately.

Project management of smaller proposals

  • Under the Proposal Manager's guidance, taking overall project management responsibility for smaller pitches, including overseeing qualification, developing project plan, writing and editing the document, ensuring that all necessary activities are completed on time.

General proposal duties

  • Logging of all pitch documents that come into the BMS team on internal CRM system InterAction.
  • Chasing partners to ensure the BMS team is aware of the status of all ongoing opportunities and that client debriefs are undertaken as necessary.
  • Helping Proposals Manager to maintain the pitch management pages on the firm's Intranet and ensuring that all proposal submissions are uploaded onto the system.
  • Saving all client and final pitch documents in relevant folders.
  • Undertaking adhoc administrative tasks as and when required.

Position requirements:

Knowledge, skills and experience:

  • Two to four years' proposals experience in in the legal profession and/ or professional services although consideration will be given to candidates who can demonstrate the necessary skill sets gained in other professions/areas such as copywriting.
  • Degree educated - A background in English Language/ Literature/Journalism/ writing will be considered an advantage.
  • High competency in IT Microsoft packages particularly Word, Excel and PowerPoint.
  • Association of Proposal Management Professionals (APMP) accreditation will be considered advantageous, along with previous experience of working with proposal automation software.

Attributes

  • Excellent writing, editing and proofreading skills with the ability to articulate complex ideas and terminology in plain English.
  • Meticulous attention to detail and accuracy.
  • Good organisational and time management skills.
  • Strong project management skills and mind-set - competent at managing projects with fixed deadlines and staying calm under pressure.
  • Effective relationship builder - is able to interact with individuals at all levels across the organisation.
  • Strong communication skills (both verbal and written)
  • Stature and gravitas - is professional, credible, impactful and confident with persuading and influencing where appropriate.

Working conditions

Monday - Friday9.30 until 17.30

Additional Documents
Proposals Executive
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Proposals Executive
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