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Job Title
Executive Assistant (General Corporate)
Position
Full Time
Role
Business Services
Location
London
Practice Area/Department
Corporate
Description
ROLE OVERVIEW
The role
The Executive Assistant will work with and provide high
level support to 3 Partners and 2 Associates in the General
Corporate practice.
The role requires someone to manage the day to day
activities of the Partners and Associates and assist them at all
times, anticipating their every need, second guessing their thoughts
and staying one step ahead. Full involvement is guaranteed. The role
requires someone who is proactive and who uses their initiative,
whilst correctly judging when to consult with the team or other
relevant colleagues
Knowledge, skills and experience
Preparing materials for meetings eg agendas,
collating and circulating papers as appropriate - proof reading
documents prior to distribution
Taking practical action-orientated meeting notes to
ensure we capture what's agreed, hold ourselves accountable and
drive forward progress
Carrying out research to obtain a wide variety of
information or documents as requested using online or other
research tools
Compiling reports using MS Word and Excel
Requesting (from Finance), interpreting and relaying
financial management account information as required
Taking a hands-on-role in the accurate billing
(including appropriate time entries and disbursements) for one of
the firm's largest client
Assisting with special projects when necessary
Performing other tasks and duties as may be required
from time to time
Working effectively with and leveraging other legal
and business services departments as required, always using tact
and diplomacy and developing a network across RPC, clients and
other contacts
Extremely high level of confidentiality and
integrity. Able to act with tact and discretion
Flexible and adaptable attitude and thorough approach
to work with the tenacity and strong execution skills to follow
tasks/projects through to completion and/or positive resolution.
Strong financial acumen
Ability to organise and prioritise
Attributes
Works on their own initiative using their instinct
and intuition
Strong planning and project management skills
Proactive in completing tasks and delivers results
Robust and strong to be able to manage upwards
Creative thinker
Strong analytical and problem-solving skills
Excellent verbal and written communication skills,
being able to demonstrate clarity of thought and expression
Excellent Microsoft Office skills to include
formatting documents in Word and Excel (our Document Production
Department can assist with document production especially PowerPoint/InDesign)
Strong interpersonal skills
Ambassador for RPC and the Partner and act on his
behalf when dealing with colleagues, clients, prospective clients,
network members and other contacts
Works well under pressure
Ability to multi-task
Excellent team player
The ability to work with all levels of stakeholders
and internal and external clients.
Any other duties that may be required from time to time
Flexible and reliable; may be contacted outside of
normal office hours to deal with work related tasks or issues