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Job Title
Proposals Executive
Position
Full Time
Role
Business Services
Location
London or Bristol
Practice Area/Department
Business Development
Description
Role Overview
We are seeking a talented Proposals Executive who is passionate about
creating first-class pitches and presentations and keen to make
his/her mark at a leading law firm. The successful candidate will join
a dynamic, fast paced and international team pitching to some of the
world's biggest brands. There will be the opportunity to take some
ownership of capability statements/ proposals, as well as play a key
role in an exciting, high-profile project to introduce proposal
automation software to the firm.
The role offers plenty of opportunity to learn and progress within
pitching and business development. A passion for writing, excellent
proof-reading skills and a meticulous attention to detail is essential
along with the interpersonal skills to build relationships and
credibility with partners.
Reports to
Jessica Williams, Proposals Manager
Key internal relationships
Head of Business Development
Business Development Managers
BMS Technology Lead
Subject matter experts and partners
Key responsibilities:
Project management of select proposals:
Taking overall project management responsibility of select
capability statements/ pitches.
Overseeing qualification, developing project plan, sourcing
boilerplate content, writing and editing the document and ensuring
that all necessary activities are completed on time.
Searching and gathering content from bid library, databases and
subject matter experts across the firm to ensure the completion of
first drafts.
Liaising with internal Design team/partners as appropriate to
ensure professional design of proposals and that necessary amends
are made to the document before submission.
Supporting the Proposals Manager with large, procurement-led panel proposals:
Supporting the Proposals Manager with large, procurement-led panel
pitches undertaking activities such as setting up templates,
creating project plans, organising meetings, sourcing boilerplate
text and completing standard sections.
Chasing contributors for content and editing/ rewriting their copy
to ensure that it conforms to house style before adding into master
document and maintaining version control.
Assisting the Proposals Manager in managing client web portal
communications and uploading content onto client portals.
Proof reading documents for the Proposals Manager prior to submission.
Proposal automation project:
Working with the Proposals Manager, the wider Business Development
team, and subject matter experts across the organisation to revamp
the firm's existing proposals library ready for upload onto the new system.
Gathering content from a number of sources across the firm
(subject matter experts, previous proposals, directory submissions,
existing libraries) for upload onto the new system. This will
include fee earner biographies, general firm information, frequently
asked questions, practice area overviews, case studies and testimonials.
In collaboration with the Proposals Manager, re-structuring,
formatting, editing and proofreading incoming content ensuring that
it conforms to house style guide, fits new proposal automation
templates and has 'one voice' throughout.
Sending content to internal stakeholders for sign off and
completing subsequent edits/ actions.
Writing new content, such as partner biographies, to meet the
requirements of new proposal automation software templates.
Uploading content onto the new proposal automation software system
and tagging appropriate words and phrases appropriately.
Maintenance of central proposals library:
Helping the Proposals Manager to write and maintain a central
library of content.
Dissecting submitted pitches and identifying new content to upload
into the library.
Once proposal automation software has been implemented, uploading
editorial content onto the new system ensuring that appropriate
words and phrases are tagged appropriately.
General proposal duties:
Logging of all pitch documents that come into the BMS team on
internal CRM system InterAction.
Chasing partners to ensure the BMS team is aware of the status of
all ongoing opportunities and that client debriefs are undertaken as necessary.
Helping the Proposals Manager to maintain the pitch management
pages on the firm's Intranet and ensuring that all proposal
submissions are uploaded onto the system.
Saving all client and final pitch documents in relevant folders.
Undertaking adhoc administrative tasks as and when required.
Knowledge, skills and experience:
Two to four years' proposals experience in in the legal profession
and/ or professional services although consideration will be given
to candidates who can demonstrate the necessary skill sets gained in
other professions/areas such as copywriting.
Degree educated - A background in English Language/
Literature/Journalism/ writing will be considered an advantage.
High competency in IT Microsoft packages particularly Word, Excel
and PowerPoint.
Association of Proposal Management Professionals (APMP)
accreditation will be considered advantageous, along with previous
experience of working with proposal automation software.
Attributes
Excellent writing, editing and proofreading skills with the
ability to articulate complex ideas and terminology in plain English.
Meticulous attention to detail and accuracy.
Good organisational and time management skills.
Strong project management skills and mind-set - competent at
managing projects with fixed deadlines and staying calm under pressure.
Effective relationship builder - is able to interact with
individuals at all levels across the organisation.
Strong communication skills (both verbal and written)
Stature and gravitas - is professional, credible, impactful and
confident with persuading and influencing where appropriate.