Job Description

HRIS & Reporting Executive

Role

Business Services

Location

Bristol

Practice Area/Department

Human Resources

Job Title

HRIS & Reporting Executive

Position

Full Time

Description

ROLE OVERVIEW

The team

The People Operations Team encompasses HR Operations (HR systems, data, people policies and processes) and Reward (compensation, benefits and wellbeing) across all offices.

The role

As a "Super User" you will be responsible for the administration and maintenance of the HRIS, providing first level support and reporting on all aspects of people related data. Reporting to the People Operations Manager, this role will be pivotal in helping to optimise the HRIS, systemise and automate processes and contribute to the development and implementation of people technology solutions across the People & Talent Development department.

Responsibilities include:

• Administer the day-to-day operation of the HRIS, including system configuration, data management, training and first level support to all users globally
• Create and maintain system documentation i.e., user guides, standard operating procedures and system configurations
• Collaborate with stakeholders to identify opportunities for system improvements and efficiencies and support in the rollout of any new people systems or modules
• Proactively suggest new ways that the HRIS can support the globalisation and automation of people processes
• Support data cleansing exercises, system migrations, integrations, field mapping and the preparation of data for uploads
• Carryout bulk uploads i.e., absence, salary, bonus and promotions etc
• Maintain reporting lines, job relationships and cyclical events e.g., QC cycle and reviewers, annual holiday carryover and bank holidays uploads etc
• Generate regular and ad-hoc reports to support HR analytics and decision-making including but not limited to; people data audits, salaries, leavers, wellbeing, benefits, R&Rs and bonuses, QCs, headcount, immigration and IR35 audits, EXCO report and Pirical on Demand
• Gather requirements and develop a suite of self-serve reporting / HR dashboards driving data availability and self-service to reduce the volume of ad-hoc requests
• Oversee the development and creation of reports and perform testing activities; investigate root cause of data discrepancies, accessibility issues and technical issues
• Respond to third party data and information requests e.g., D&I surveys, pitch information and due diligence questionnaires liaising with Client Services and Responsible Business teams as relevant
• Ensure processes and data handling follow GDPR regulations and our Data Security & Privacy policies and guidelines
• Act as the conduit between People Advisory teams and Risk & Compliance in the completion of the annual SRA renewal and CILEX renewal
• Support the Reward & Benefits Manager with the production and analysis of data and UAT relating to cyclical activity e.g., salary and bonus review and annual benefit selection window
• Draft communications e.g., system upgrades and annual leave carryover
• Liaise with Finance, IT and other business services departments on data that is cross functional to maintain a high level of data integrity and collaborate with these departments to integrate HR systems with other business applications

Knowledge, skills and experience

• Previous HRIS experience (ideally SAP Success Factors), data analysis, reporting and system troubleshooting
• Strong technical skills in report writing and dashboard creation with proficiency in Visio and PowerBI
• Ability to quickly master new software
• Detail orientated with a commitment to data accuracy and integrity
• Highly numerate and analytical with advanced MS Excel capabilities and ability to handle and manipulate large sets of data
• Solution oriented attitude that focuses on continuous improvement; ability to diagnose issues and clearly articulate solutions
• Knowledge of HR processes and data management best practices and regulations
• Discreet with the ability to handle sensitive and confidential information
• Manage workload efficiently, juggle multiple priorities and meet deadlines
• Strong communication (both written and verbal) skills
• Ability to work independently and collaborate effectively with cross-functional teams

#RPC

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