Careers

About Ashurst:

Ashurst is a leading progressive global law firm with a rich history spanning more than 200 years. We are proud of our history and are future-focused, having expanded into new technologies through our NewLaw division, Ashurst Advance, and our consulting arm. Our in-depth understanding of our clients and commitment to providing excellent standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law. To find out more please visit www.ashurst.com

In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks. These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations.

Department / Role Overview

This role is part of our global e-billing finance team based in Glasgow.

The e-billing team are responsible for ensuring timely and accurate delivery of all e-bills for offices in UK and EMEA.

This role is responsible for supporting the senior e-billing analysts by ensuring all relevant data is inputted and maintained in the correct systems/platforms to allow accurate uploading of invoices and resolving issues when invoices are rejected.

Main Responsibilites

• Maintain detailed vendor and timekeeper information in all e-billing systems.
• Communicate regularly with the rates team to ensure new client rates are correctly uploaded into 3E.
• Ensure fee arrangements are correctly processed in third-party e-billing systems and reconciled to 3E.
• Perform regular updates to prevent invoice rejections due to incorrect timekeeper information.
• Capture and communicate Outside Counsel Guidelines that outline matter management and billing requirements.
• Support onboard new e-billing clients onto the portal.
• Maintain e-billing Client Requirements documents and Tip Sheets.
• Liaise with e-billing vendors to resolve system issues and implement client-specific requirements correctly.
• Follow up on invoices raised but not yet uploaded by the team.
• Assist the e-billing Technical Specialist with e-billing maintenance exercises.
• Dealing with any ad-hoc enquiries.

Skills and Experience

• Previous experience working within a finance function; experience in a professional services environment is preferable.
• Ability to thrive in a fast-paced environment alongside collaborative and supportive colleagues.
• Proactive self-starter.
• Comfortable handling large data reports.
• Strong numeric, analytical, and problem-solving skills with attention to detail.
• Comfortable with technology and using different web-based portals.
• Ability to work independently while harmoniously within a team environment.
• Strong organizational skills with the ability to juggle multiple deadlines and prioritise work.
• Excellent communication skills.
• Intermediate Excel skills (e.g., VLOOKUP's, pivots, manipulating data).
• Knowledge of E-Billing systems (e.g., TyMetrix, Passport, Collaborati, Counsel Link) is desirable but not essential, as full training will be provided.
• Basic VAT knowledge is an advantage.

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