We are looking for a Legal Secretary who can provide first class
administrative support and secretarial service to attorneys,
timekeepers, and secretaries.
Main responsibilities
Compile, analyse and process a high volume of bills to clients on
a monthly basis using SAP software (working with Finance).
Support with proposals and pitches & uploading onto government
portals. Monitoring responses
Handling correspondence: open e-mails and letters, revise them,
sort them and reply to them according to the instructions of the
associate / partners.
Managing Partners / associates' agenda and Calendar (scheduling
appointments, meetings, conferences); maintaining and updating
associates' task list, reminders and monitoring projects deadlines.
Prepare engagement letters and conflict checks under supervision.
Preparing documentation (creating, editing and formatting
documents, agreements, opinion letters, due diligence reports,
presentations and charts).
Creating and maintaining filing system and keeping track of
current, closed and archived files. Electronic filing/archiving for emails.
Serves as backup to other secretaries to provide support to other
lawyers as required and requested.
Making travel and hotel arrangements and reservations and filling
in visa applications.
Perform advanced research and compile data (i.e. statutes, rules,
regulations, codes, etc).
Billing
Entering and closing Partner / Associates' timesheet.
Handling engagement letters, assignment letters and consent letters.
All other secretarial work required.
About The Team
Function
The Firm's Services function works closely with our Partners &
Fee-earners to deliver comprehensive, high quality and high value
services to our clients. It is geared towards improving Operational
and financial performance, and constantly rethinking the services we
offer, as well as developing new innovative solutions and platforms.
This role will report to the Office Manager.
The key relationships of this role are with the following:
Office Manager
Lawyers, Partners and Function Managers of Riyadh office
Secretaries and assistants of Riyadh office
About the candidate
Technical skills, qualifications and experience
Saudi Nationals only
Bachelor's degree, preferably in Business Administration or
relevant areas.
At least three years of working experience in an administrative
position, preferably in multinational companies.
Ability to multitask and organize daily workload by priorities.
Ability to meet deadlines in a fast paced and quickly changing environment.
Excellent time management skills.
Well-developed organisational skills.
Attention to detail.
Good interpersonal and communication skills.
Good command of English language.
Display of professional discretion and maturity.
Good resilience under pressure.
Personal Qualities
These personal qualities represent the shared characteristics of high
performers within the Firm.
Know how
Keeps across key developments in all relevant areas and
demonstrates the ability to develop substantive authority in
relation to the Firm's specialist fields
Demonstrates the ability to identify the real issue, and to
anticipate requirements and potential consequences; distils a range
of possibilities by thinking in a considered, prudent manner
Able to move through a variety of tasks requiring different
approaches, knowledge, and expertise, with agility of mind and
capacity for analysis and synthesis
Dedication
Driven by a strong personal sense of integrity and upholds
exemplary quality standards
Prepares thoroughly, takes responsibility, uses initiative and is
self-reliant to ensure work progresses to the fullest extent possible
Hardworking and diligent with a keen understanding of client demands
Demonstrates composure when dealing with difficult situations
Personal Impact
Creates a positive impression at all times; develops relationships
through collaboration and reciprocity
Negotiates to achieve outcomes that are mutually satisfactory;
shows good judgement on when to stand strong and when to compromise
Invests in, nurtures and builds a network of productive relationships
Humanity
Respectful to others, regardless of their position, and earns the
respect of others by being transparent
Has care and concern for others and a genuine interest in others
as people
Treats delicate or confidential issues with grace and discretion.
Why join us?
Baker McKenzie is a truly global law firm. Founded in 1949, we advise
many of the world's most dynamic and successful business organisations
through our 13,000 people in 77 offices across 47 countries. Yet big
does not mean impersonal. We work hard to ensure that everyone knows
their role and has the support they need to perform it to the highest
standard. Our culture encourages this - how we work, think and behave
in a collaborative and fulfilling way.
In the Gulf region Baker McKenzie has been active for more than three
decades and our practice now boasts over 100 lawyers based in our
seven offices in the Middle East - Abu Dhabi, Bahrain, Cairo, Doha,
Dubai, Jeddah, and Riyadh. As a pioneering firm, we were most notably
the first to enter both the Saudi and Egyptian markets.
The Firm has built established and substantial presence in the
Middle East & Africa region, with all offices working in close
collaboration to service clients' needs on a range of matters,
including banking and finance, project finance, Islamic finance,
corporate/M&A and dispute resolution. We work closely with key
local players — including governmental and regulatory entities,
financial institutions, family-owned conglomerates and corporates
across all industry sectors — as well with global investors and
corporations establishing and consolidating their presence in the region.
To Apply
We welcome direct applications.
NO AGENCIES PLEASE
Please note we do not accept unsolicited CVs.
About Baker McKenzie Law Firm
Baker McKenzie Law Firm is a fully established Saudi firm providing
comprehensive advice and supporting all types of cross-border
transactions such as multinational mergers and acquisitions, capital
market transactions, corporate and commercial matters, international
finance and complex multi-jurisdictional litigation.
We can offer you the work, pride and experience of being part of a
leading law firm in an environment that is hardworking, friendly and supportive.
