To provide an exciting opportunity for the successful candidate to
build their HR experience. The role holder will work closely with the
HR Manager to build and develop relationships within the business and
collectively deliver excellent operational client service.
Main responsibilities:
Recruitment, Onboarding and Separation:
Carry out recruitment and selection procedures upon request from
the hiring manager, get the HC approval, budget, and prepare the JD
and job posting with the global requirement team mainly for the
Business Professionals
Screen applications, and schedule the HR and technical interviews
for the PBSs
Manage the onboarding process for all new hires in terms of
drafting the contracts depending on the type of hiring, collecting
the hiring documents, scheduling the medical check-up, creating the
Success Factor profiles
Coordinate with the labor/social insurance office consultant
regarding the paperwork and social insurance for new hires and resignations
Coordinate with the payroll bank to open accounts for the new
hires and support with any bank-related matters
Respond to employee HR letter requests for salary confirmation and
salary transfer letters
Manage the probation review process which includes monitoring
probationary review dates on SF profiles, collecting the probation
evaluation from the line manager, keeping the master tracker updated
Process any relevant people changes (such as job title/department
change) on SF
Support the HR Manager with administrative tasks for receiving and
sending secondees to and from clients
Manage the new joiner process; this involves preparing the
induction plan including an introductory tour with the line manager,
sending a welcome email including the joiner details, collecting
relevant new joiner documentation, creating the employee staff file,
adding new joiner details to the HITS payroll system, ensuring
logistical arrangements are organized in conjunction with the Office
Manager and IT (desk, access card, laptop, e-mail account, etc.) and
coordinate with the medical insurance company for the enrolment and
card issuance
Manage the contract renewals for the annual contracts, update the
tracker, and make sure both parties signed to update the employee file
Support the HR Manager with any administrative tasks and system
updates involved in the leaver process (complete employee exit
documentation and clearance form)
Lead or assist with ad hoc project work as directed by the HR Manager
Liaise with government authorities in Arabic
Responsible for translating staff communications into Arabic
Manage SF and HITS systems updates and any integration
Managing & processing monthly payroll cycle
Manage the Performance Management Cycle in coordination with the
HR manager
Assist in building & maintaining local office policies
Internship Program:
Trainee/Internship onboarding management in conjunction with HR Manager
Manage the internship program by searching for qualified candidates
Updating the internship programs tracker for scheduling,
referrals, and feedback
Manage Interns' attendance and induction
Making sure the internship sessions are in place in coordination
with the lawyers and using the internship materials as scheduled
Manage interns' payments if applicable
Monitor interns' performance during working hours
Collecting interns' timesheets and handing out the certificates at
the end of the program
Compensation and Benefits:
Maintain payroll processing system and records by gathering,
calculating, and inputting data
Monitor and handle changes in taxes, insurance or any new labor
law for lawyers or employees & apply it to their monthly salary.
(i.e., martyr or emergency fund deductions)
Monitor and handle any status changes (tax status, payroll group
change i.e., from staff to lawyer, contract type change)
Edit cost centers in SF upon status change
Receive and coordinate requests for leaves, permissions, and other absences
Input employees' vacations & permissions (Sick, annual, and
unpaid leaves)
Calculate employees' over time according to the office policy
Prepare cheque request forms for interns and staff whose cheques
will pay
Prepare the candidate offers in coordination with the HR Manager
Complete payroll reports for record-keeping purposes or managerial review
Complete Social Insurance Form 2 to be handed to the social
insurance authority through our consultant
May conduct surveys regarding compensation and benefits or other
human resources issues
Annually review compensation structure and compare to market data
Performance Appraisal & Job Description:
Assist in employee annual performance appraisals and ensure all
performance appraisal discussions are conducted for lawyers and employees
Collect appraisals for the lawyers and employees to help decide
the increases and bonuses
Prepare different job descriptions and OD charts
Training & Development:
Employee orientation, development, and training i.e., Time
recording Training
Collect training needs from Functional managers, and handle
training needs assessment
Assist in creating an annual training budget
Keep a record of the training history for lawyers and employees
Prepare the teambuilding and any firm well-being or social activities
HR Policies:
Policy drafting, approval, and documentation
Ensure all HR policies are updated and comply with the local labor
law and code of conduct
Conduct new hires on all the HR policies to be oriented with
office governance
Answer initial employee inquiries concerning policy or rule application
Personnel & Administration:
Developing Induction booklets to be handed to new hires
Implementing attendance & vacation rules on HITS (Payroll system)
Maintain HR Information System records and personnel files updated
Responsible for the attendance system
Monitor vacations and send vacation balances for all employees,
send communication if the management approved any carried-over days,
and update HITS
Travel requirements: None
Function
The Firm's People function has responsibility for recruiting,
supporting, and developing all of the Firm's people, including our
Partners, Lawyers, and Professional & Business Services, working
closely with the Firm's leadership to design and deliver the Firm's
people strategy, building on the Firm's core commitments to
collaboration, excellence, and inclusivity. The function includes:
Talent Management
Recruitment & Mobility
Leadership & Learning
Careers, Performance, and Rewards
You will report to: HR Manager
Your direct reports, if any: N/A
Key relationships:
Talent Management Team
PBS colleagues across the Firm
Fee Earners
Technical skills, qualifications and experience:
Previous HR experience is required, preferably in a multinational
organization or other professional services firms or within a
corporate environment
Fluency in English with strong written and oral skills in a
professional environment
Strong administration and organizational skills
Previous experience with HR systems
Able to work autonomously and in a fast-paced environment
Excellent verbal, written, and interpersonal skills
Able to plan, schedule, and arrange own activities to accomplish objectives
Strong client service and delivery focus
Attention to detail and commitment to maintaining data integrity
Collaborative approach, effectively working with others to achieve
team success
Respect and enjoy the diversity of cultural, social, and academic
backgrounds found in the Firm
Able and confident to communicate with all levels in the Firm
Personal qualities
These personal qualities represent the shared characteristics of high
performers across Baker McKenzie, regardless of job level and location.
Know how
Keeps across key developments in all relevant areas and
demonstrates the ability to develop substantive authority in
relation to the Firm's specialist fields
Demonstrates the ability to identify the real issue, and to
anticipate requirements and potential consequences; distils a range
of possibilities by thinking in a considered, prudent manner
Able to move through a variety of tasks requiring different
approaches, knowledge, and expertise, with agility of mind and
capacity for analysis and synthesis
Dedication
Driven by a strong personal sense of integrity and upholds
exemplary quality standards
Prepares thoroughly, takes responsibility, uses initiative and is
self reliant to ensure work progresses to the fullest extent possible
Hardworking and diligent with a keen understanding of client demands
Demonstrates composure when dealing with difficult situations
Personal Impact
Creates a positive impression at all times; develops relationships
through collaboration and reciprocity
Negotiates to achieve outcomes that are mutually satisfactory;
shows good judgement on when to stand strong and when to compromise
Invests in, nurtures and builds a network of productive relationships
Humanity
Respectful to others, regardless of their position, and earns the
respect of others by being transparent
Has care and concern for others and a genuine interest in others
as people
Treats delicate or confidential issues with grace and discretion.
Why Join Us?
Baker McKenzie is a truly global law firm. Founded in 1949, we advise
many of the world's most dynamic and successful business organisations
through our 13,200 people in 74 offices in 45 countries. Yet big does
not mean impersonal. We work hard to ensure that everyone knows their
role and has the support they need to perform it to the highest
standard. Our culture encourages this - how we work, think and behave
in a collaborative and fulfilling way.
In the Gulf region Baker McKenzie has been active for more than three
decades and our practice now boasts over 100 lawyers based in our
seven offices in the Middle East - Abu Dhabi, Bahrain, Cairo, Doha,
Dubai, Jeddah, and Riyadh. As a pioneering firm, we were most notably
the first to enter both the Saudi and Egyptian markets.
The firm has built established and substantial presence in the Middle
East & Africa region, with all offices working in close
collaboration to service clients' needs on a range of matters,
including banking and finance, project finance, Islamic finance,
corporate/M&A and dispute resolution. We work closely with key
local players — including governmental and regulatory entities,
financial institutions, family-owned conglomerates and corporates
across all industry sectors — as well with global investors and
corporations establishing and consolidating their presence in the region.
Have a look at our YouTube
channel to find out more about us!
To Apply
We welcome direct applications.
Please click on the Apply button on this advertisement to complete
the application form.
NO AGENCIES PLEASE
Please note we do not accept unsolicited CVs.
Commitment to Inclusion, Diversity & Equity
Baker McKenzie helps clients overcome the challenges of competing in
the global economy. We solve complex legal problems across borders and
practice areas. Our unique culture, developed over 65 years, enables
our people to understand local markets and navigate multiple
jurisdictions, working together as trusted colleagues and friends to
instill confidence in our clients. This is an exciting time to join us
as we invest in and further develop our Professional & Business
Services organisation, providing rewarding and challenging career
opportunities in all of our world-class business functions.
Baker McKenzie has a culture of diversity and inclusion in its DNA -
since our beginning, the differences of our people have helped us to
work fluently across borders, cultures and practices. This is
intrinsic to everything we do and underpins Baker McKenzie's vision to
be the global law firm of choice. We understand that organisations
work best when people with different backgrounds and points of view
are brought together. We also know people perform at their best when
they can be themselves at work. Baker McKenzie is committed to serving
our clients with innovative solutions brought about by a diverse
talent pool and an inclusive community.
