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Job Title
Personal Assistant – Dispute Resolution
Job Location
South Africa
Job Category
Legal Personal Assistant
Practice Group
N/A
Support Department
Secretarial
Description
Role purpose
The PA provides professional secretarial and office
support/administration services including diary management to Partners
and Associates.
Facilitates operational efficiency and assist Partners and Associates
to achieve strategic objectives. Coordinates the administrative
requirements of the department and assists with scheduling, planning
and coordinating all department activities.
Main Responsibilities
Support fee earner administrative activities (e.g., bundling,
indexing, general organization)
Manage new instructions, prepare engagement letters, and capture
information in the IN Tap system
Provide flexible support, including after-hours assistance when
required for urgent filings or projects
Utilize advanced Excel skills to create, maintain, and analyze
complex spreadsheets
Recreate and generate detailed timesheets based on fee earner
activities, ensuring accuracy and completeness
Proactively manage diaries and arrange meetings, accommodating
flexible schedules
Run and review WIP reports, prepare billing stats, and coordinate
time capture
Manage email inboxes, ensuring urgent emails are promptly addressed
Make travel arrangements and handle personal support tasks as needed
Maintain CRM by updating InterAction and fee earner contact lists
Support Marketing and Business Development administration
Assist with billing processes and timesheet management
Mentor less experienced team members
Work in accordance with Standard Operating Procedures
You will report to the Dispute Resolution Practice Group Leader.
Key relationships:
Country Management Committee
Senior Office Operations Manager
About The Candidate
Technical skills, qualifications, and experience
Secretarial diploma
Minimum 5 years of secretarial experience, preferably in a
professional services environment
Advanced Microsoft Excel skills, including proficiency in complex
formulas to create and maintain significant excel data indices
Strong knowledge of Microsoft Office suite and legal practice
management software
Ability to quickly learn and adapt to new software and systems
Excellent time management and organizational skills
Flexibility to work non-standard hours when required
Strong attention to detail, especially in data entry and analysis
Personal qualities
These personal qualities represent the shared characteristics of high
performers across Baker McKenzie, regardless of job level and location.
Know how
Keeps across key developments in all relevant areas and
demonstrates the ability to develop substantive authority in
relation to the Firm's specialist fields
Demonstrates the ability to identify the real issue, and to
anticipate requirements and potential consequences; distils a range
of possibilities by thinking in a considered, prudent manner
Able to move through a variety of tasks requiring different
approaches, knowledge, and expertise, with agility of mind and
capacity for analysis and synthesis
Dedication
Driven by a strong personal sense of integrity and upholds
exemplary quality standards
Prepares thoroughly, takes responsibility, uses initiative and is
self reliant to ensure work progresses to the fullest extent possible
Hardworking and diligent with a keen understanding of client demands
Demonstrates composure when dealing with difficult situations
Personal Impact
Creates a positive impression at all times; develops relationships
through collaboration and reciprocity
Negotiates to achieve outcomes that are mutually satisfactory;
shows good judgement on when to stand strong and when to compromise
Invests in, nurtures and builds a network of productive relationships
Humanity
Respectful to others, regardless of their position, and earns the
respect of others by being transparent
Has care and concern for others and a genuine interest in others
as people
Treats delicate or confidential issues with grace and discretion.
Why Join Us?
Baker McKenzie is a truly global law firm. Founded in 1949, we advise
many of the world's most dynamic and successful business organisations
through our 13,200 people in 78 offices in 46 countries. Yet big does
not mean impersonal. We work hard to ensure that everyone knows their
role and has the support they need to perform it to the highest
standard. Our culture encourages this - how we work, think and behave
in a collaborative and fulfilling way.
In Johannesburg you will be part of an office with over 100 people.
Originally opened in 2012, Baker McKenzie South Africa is well
established in South Africa as a leading international law firm and is
regularly involved in some of the country's most high-profile legal
matters. We can offer you the work, pride and experience of being part
of a leading law firm but in a local office environment that is
hardworking, yet friendly and supportive.
Have a look at our YouTube
channel to find out more about us!
To Apply
At Baker McKenzie, we welcome direct applications.
Please click on the Apply button on this advertisement to complete
the application form.
NO AGENCIES PLEASE
Please note Baker McKenzie does not accept unsolicited CVs.
Our Commitment to Diversity & Inclusion
Baker McKenzie has a culture of diversity and inclusion in its DNA -
since our beginning, the differences of our people have helped us to
work fluently across borders, cultures and practices. This is
intrinsic to everything we do and underpins Baker McKenzie's vision to
be the global law firm of choice. We understand that organisations
work best when people with different backgrounds and points of view
are brought together. We also know people perform at their best when
they can be themselves at work. Baker McKenzie is committed to serving
our clients with innovative solutions brought about by a diverse
talent pool and an inclusive community.
The Johannesburg office mirrors the wider firm in encouraging the
best people, regardless of race, culture, religion or belief (if any),
gender, gender identity and expression, disability, sexual orientation
or age, to fulfil their professional aspirations with us so as to
create an exciting and diverse legal environment.