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Job Title
Legal Assistant - Intellectual Property, Data and Technology
Job Location
London
Job Category
Legal Personal Assistant
Practice Group
Intellectual Property
Support Department
Secretarial
Description
Position Type: Fixed Term Contract (12 Months)
The Role
We are looking for a Legal Assistant who can demonstrate secretarial
and administrative competencies to the highest level.
You will provide first class administrative support and secretarial
service to a number of fee-earners such as Partners, Associates,
Trainees and other work providers. You will be supporting the
Legal Support Team Leader's in ensuring a high level of client service
and provision of quality secretarial services in order to contribute
to a world class 24 hour administration service.
We place an important emphasis on the development and wellbeing of
our people. We look to enable all of our employees to be the best they
can be in order for them to deliver an excellent client service. We
provide a specifically tailored Learning & Development Programme
for all staff in Secretarial Services, a structured induction
programme for all of our new joiners, a buddy scheme, and offer
excellent career development opportunities. Our Secretarial Services
staff enjoy an inclusive and supportive culture.
Responsibilities
Trademark diary management including producing diaries and
assisting with reviewing impending trademark deadlines
Creating GIPM (General Intellectual Property Manager) records and
instruction forms for new searches
Creating, maintaining and updating information including profiling
outgoing correspondence to GIPM database
Ordering trademark searches on various platforms (SAGIS,
Coresearch, Inspiro, Avantiq) and completing search reports
Processing Google search reports
Sending documentation for legalisation and notarisation to De Pinna
Evidence collation for trademark and intellectual property matters
Reviewing and arranging for signature of PoAs, with
notarisation/legalisation if required
Supporting the Trademark Specialists with recordal processes, documentation
Reporting citations and registration/renewal certificates to clients
Maintaining extranet sites, agent lists and contact lists
Managing trademark mailboxes
Assisting with matter opening
Call handling
Inbox and diary management for allocated work providers
Document/letter (short) production
Document production (in conjunction with our Document Services Centre)
Printing, photocopying, faxing, scanning and emailing
Liaising with couriers
Ad hoc administration
Client event coordination
Basic marketing material creation
To work collaboratively with other secretarial support for the
Department providing a responsive and professional secretarial
support service to fee earners and clients
Jobholder Requirements
CITMA Qualification preferred but not essential
High work standards
Excellent writing skills
Strong attention to detail
Excellent organisational and problem solving skills
Ability to confidently deal with demanding situations, people and requirements
Ability to analyse numbers
Strong document management skills
Strong client service orientation
Excellent working knowledge of Microsoft PowerPoint, Word, Excel
and online research tools
Flexible and efficient work practices and ability to adapt style
as required
Ability to prioritise and work to tight deadlines and manage own workload
Good communication skills, including the ability to liaise with
people across the business
Ability to work well both in a team and individually
Keen to develop and use initiative
Respects and enjoys the diversity of cultural, social and academic
backgrounds found in the Firm
Why Join Us?
Baker McKenzie is a truly global law firm. Founded in 1949, we advise
many of the world's most dynamic and successful business organisations
through our 13,200 people in 78 offices in 46 countries. Yet big does
not mean impersonal. We work hard to ensure that everyone knows their
role and has the support they need to perform it to the highest
standard. Our culture encourages this - how we work, think and behave
in a collaborative and fulfilling way.
In London you will be part of an 950 person office, which is also our
largest office globally. Originally opened in 1961, Baker McKenzie
London is well established in the UK as a leading international law
firm and is regularly involved in some of the country's most
high-profile legal matters. We can offer you the work, pride and
experience of being part of a leading law firm but in a local office
environment that is hardworking, yet friendly and supportive.
The strength of the firm and our culture is evidenced by a number of
recent awards, including:
The Sunday Times' Best Companies to Work For 2011, 12, 13, 14, 15,
17: currently ranked 66th
The Times Top 100 Graduate Employers 2018: currently ranked 65th
Thomson Reuters ranked the Firm No. 1 for cross-border deals for
the last 12 years. More than 70% of our deals are cross-border.
For the 14th consecutive year, the Firm was ranked first for deals
with emerging market involvement, by both number of announced and
completed deals.
Law360 ranked the Firm as the leading global law firm in its
annual survey.
Identified as one of the best law firms for women by Working
Mother magazine, Law360 and Euromoney.
Named one of Stonewall's Top Global Employers for the fourth
consecutive year in 2019.
Recognised in 2019 as a top 10 employer in the UK for LGBT+
equality, and named as one of 10 Top Trans Employers, in Stonewall's
Top 100 Best Employers listing.
Featuring in Business in the Community's Top 100 Employers for
Race listing.
Ranking 5th in the 2019 Social Mobility Employer Index.
Winning the Best International Firm (UK), Best International Firm
for Minority Women Lawyers, and Best International Firm for Women in
Business Law at the European Women in Business Law Awards 2019.
To Apply
At Baker McKenzie we welcome direct applications.
Please click on the Apply icon to start the online application
process for this role. We will then be in touch with you once we have
reviewed your application.
If you are unable to apply online or for more information about this
position or wish to discuss any adjustments you may require during the
process, please contact Kerry Baird in confidence on either 020 7072
5995 or kerry.baird@bakermckenzie.com.
Please note Baker McKenzie does not accept unsolicited CVs. Please clickhere
for details of our Agency Policy and commitment to sourcing directly.
Our Commitment to Diversity & Inclusion
Baker McKenzie has a culture of diversity and inclusion in its DNA -
since our beginning, the differences of our people have helped us to
work fluently across borders, cultures and practices. This is
intrinsic to everything we do and underpins Baker McKenzie's vision to
be the global law firm of choice. We understand that organisations
work best when people with different backgrounds and points of view
are brought together. We also know people perform at their best when
they can be themselves at work. Baker McKenzie is committed to serving
our clients with innovative solutions brought about by a diverse
talent pool and an inclusive community.
The London office mirrors the wider firm in encouraging the best
people, regardless of race, culture, religion or belief (if any),
gender, gender identity and expression, disability, sexual orientation
or age, to fulfil their professional aspirations with us so as to
create an exciting and diverse legal environment.
Baker McKenzie London has been accredited by Disability Confident,
joining over 18,000 organisations that have signed up to help change
behaviours and cultures in businesses, networks and communities and
reap the benefits of inclusive recruitment practices.