Opportunities

Role Title

Senior Practice Assistant

Business Services Function

Operations

Role Type

Full-time

Location

London

Role purpose

To demonstrate secretarial and administrative competencies to the highest level. You will provide first class administrative support and secretarial service to a number of fee-earners (Partners/Senior Associates) as assigned.

Main responsibilities

• Client intake (e.g. AML, engagement letters) and expert Billing support at all levels (e.g. WIP review, sending final invoices, collections management, accruals etc)
• Support client activities and requirements in a proactive manner (first contact, resolve basic queries)
• Navigate Service Now for various tasks including document services (typing, formatting), resolution of IT related issues, access to basic financial reporting metrics (SAP)
• Strategic Liaison with E2E services ensuring full utilization and co-ordination of services at all times, reviewing materials as needed before sharing with attorneys
• Document preparation for urgent jobs which are not suitable to be sent to Document Services
• Proactive complex diary management, call handling and meeting organization for external meetings (utilises GAS for internal meetings). Acts as a gatekeeper.
• Manage in-box and assist with email filing into iManage. As well as supporting on hard copy filing
• Provides administrative support at meetings, capturing outputs and following up as needed. May be assigned specific tasks/objectives for action as outputs of meeting
• Proactively manages and coordinates all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
• Collates and provides feedback with solution orientated mind-set
• Support junior secretarial staff, mentoring/budding
• Undertakes support of local practice group tasks and requirements

Travel requirements

None

Function

Our Operations function supports and manages the day-to-day operations of the Firm, providing expert and in-market support regarding office management, office services and facilities, real estate management, risk management, and secretarial and administrative services.

You will report to

Secretarial Services Leader

Your direct reports, if any

None

Key relationships

Fee earners and business professionals within assigned practice area, finance, AML/NBI, DCS, GAS, Secretarial Services Function

Technical skills, qualifications and experience

• Extensive experience working in a legal sector or other professional services environment
• Has advanced and specialized expertise, typically developed through a combination of job-related training and considerable work experience within a number of different practice and functional areas
• 'Can-do' attitude, demonstrates proactivity and takes the initiative
• Consistently demonstrates secretarial competencies to the highest level in all areas
• Ability to manage complex diary and calendar management activities
• Strong document management skills
• Exhibits passion in collaborating with internal clients and stakeholders
• Strong technical skills, including proficient in all software packages (Word, Excel, Outlook, PowerPoint, Access, Teams)
• Excellent communications skills, both written and verbal
• High level organizational skills
• Understanding of the importance of Client Service
• Identifies and proactively develops knowledge and skill gaps
• Ability to handle complex activities and are solution orientated
• Leads by example (role model)
• Exercises independent judgement - Ability to escalate issues effectively
• Seeks to enhance and self-develop

Local/Functional Requirements

None

Personal qualities

These personal qualities represent the shared characteristics of high performers across Baker McKenzie, regardless of job level and location.

Know how

• Keeps across key developments in all relevant areas and demonstrates the ability to develop substantive authority in relation to the Firm's specialist fields
• Demonstrates the ability to identify the real issue, and to anticipate requirements and potential consequences; distils a range of possibilities by thinking in a considered, prudent manner
• Able to move through a variety of tasks requiring different approaches, knowledge, and expertise, with agility of mind and capacity for analysis and synthesis

Dedication

• Driven by a strong personal sense of integrity and upholds exemplary quality standards
• Prepares thoroughly, takes responsibility, uses initiative and is self-reliant to ensure work progresses to the fullest extent possible
• Hardworking and diligent with a keen understanding of client demands
• Demonstrates composure when dealing with difficult situations

Personal Impact

• Creates a positive impression at all times; develops relationships through collaboration and reciprocity
• Negotiates to achieve outcomes that are mutually satisfactory; shows good judgement on when to stand strong and when to compromise
• Invests in, nurtures and builds a network of productive relationships

Humanity

• Respectful to others, regardless of their position, and earns the respect of others by being transparent
• Has care and concern for others and a genuine interest in others as people
• Treats delicate or confidential issues with grace and discretion

Why Join Us?

Baker McKenzie is a truly global law firm. Founded in 1949, we advise many of the world's most dynamic and successful business organisations through our 13,200 people in 78 offices in 46 countries. Yet big does not mean impersonal. We work hard to ensure that everyone knows their role and has the support they need to perform it to the highest standard. Our culture encourages this - how we work, think and behave in a collaborative and fulfilling way.

In London you will be part of an 950 person office, which is also our largest office globally. Originally opened in 1961, Baker McKenzie London is well established in the UK as a leading international law firm and is regularly involved in some of the country's most high-profile legal matters. We can offer you the work, pride and experience of being part of a leading law firm but in a local office environment that is hardworking, yet friendly and supportive.

The strength of the firm and our culture is evidenced by a number of recent awards, including:

• Thomson Reuters (formerly Acritas' Sharplegal) Global Elite Law Firm Brand Index, 2010- 2022 - ranked 1st
• The Times Top 100 Graduate Employers 2021-2022: currently ranked 52nd
• Refinitiv (formerly Thomson Reuters) ranked the Firm No. 1 for cross-border deals for the last 15 years. More than 70% of our deals are cross-border.
• Law360 ranked the Firm as one of the 400 Largest US Law Firms in in its annual survey in 2022.
• Identified as one of the Hall of Fame for best law firms for women by Working Mother magazine, 2011-2021.
• Received a Gold Award on Stonewall's 2022 Global Workplace Equality Index of Top Global Employers for LGBTQ+ people
• Ranked as one of the Top 10 Employers in the 2022 Social Mobility Employer Index.
• Received Double Certification for earning top marks in the 2022 Corporate Equality Index and Equidad MX of the Human Rights Campaign Foundation.
• Winner of the Europe Mentorship Programme - International Firm award in the Euromoney Women in Business Law Europe Awards 2021
• In 2022, we won Career Development International Firm, Diverse Women Lawyers International Firm, Work-Life Balance International Firm, Innovative International Firm of the Year and Women in Business International law firm (WIBL Asia).
• Baker McKenzie has been awarded "Women in Business Law Firm of the Year" and "Career Development Firm of the Year" at the inaugural Euromoney Women in Business Law Global Awards 2022.

Have a look at our YouTube channel to find out more about us!

To Apply

At Baker McKenzie we welcome direct applications.

Please click on the Apply icon to start the online application process for this role. We will then be in touch with you once we have reviewed your application.

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NO AGENCIES PLEASE

Please note Baker McKenzie does not accept unsolicited CVs. Please click here for details of our Agency Policy and commitment to sourcing directly.

Commitment to Inclusion, Diversity & Equity

As the first truly global law firm, diversity and inclusion are foundational to our culture and strategic vision. We are a Firm of individuals from across the globe with different backgrounds, ideas, and points of view who collegially work together to solve complex problems and design practical solutions for our clients. Our multiple perspectives come from many sources, including the diverse ethnicity, culture, gender, nationality, age, sex, sexual orientation, gender identity and expression, disability, parental status, education, social background and life experience of our people.

Our global strategy is focused on our people, our culture, our clients and the communities where we operate. In 2019 we enacted ambitious new targets related to gender, racial and ethnic diversity at the Firm. These targets are viewed as a floor, not a ceiling, to advancing underrepresented groups, and they are backed by a variety of strategic initiatives aimed at achieving our goals. Our strategic vision is supported in London by six active employee led networks which champion diversity, lead on a number of internal campaigns and deliver a range of activity to celebrate differences in identity, inclusion, and key dates throughout the year including: LGBT+ History Month, International Women's Day, International Trans Day of Visibility, Mental Health Awareness Week, Pride, Black History Month, Social Mobility Week, International Day of Disabled Persons and many more!

Baker McKenzie London has been accredited by Disability Confident, joining over 18,000 organisations that have signed up to help change behaviours and cultures in businesses, networks and communities and reap the benefits of inclusive recruitment practices.