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Job Title
Legal Cashier Administrator
Job Location
London
Job Category
Business Services
Practice Group
N/A
Support Department
Finance and Accounting
Description
Role Purpose
The successful candidate will provide general day-to-day
administration and co-ordination support for the Legal Cashier department.
The role will work as part of a core team of four within the cashiers function.
They will support the team to deliver a high-level service to the
firm ensuring we are compliant with the Solicitors Accounts rules,
experience in this area will be extremely important to the business
due to the risks involved.
They will be trained in our practice management system (SAP) and our
Expense and Invoice management platform (Chrome River) in order to
understand all the processes.
It is highly desirable that applicants have a genuine interest in the
legal sector and a desire to work in a Finance role. Please note these
roles are not a direct route to becoming a qualified lawyer at Baker McKenzie.
We are looking for someone who is able to communicate at all levels
and develop strong working relationships with internal clients and
suppliers. The ability to be organised and demonstrate a highly
professional and committed attitude towards their work is crucial. You
should also be both proactive and responsive, with strong
communication skills.
In return, we offer a friendly and supportive working environment
where you will be given the opportunity to reach your full potential.
Main Responsibilities
Offering support to our core functions in our service centres
(Manila and Belfast)
Support and cover for the client/office account roles, bank
reconcilitions and dealing with client money. (SRA guidelines)
Responsible for checking, inputting and paying outside Counsel,
Barrister and Professional fees (SRA guidelines)
Processing office account cheque requests
Responsible for monitoring our outside Counsel fee notes and other
professional invoices ensuring these have been authorised and posted
to SAP in a timely manner
Dealing with multi-currency payments and payment of overseas
Counsel fee's (liaison with overseas offices)
Reviewing and approving Office and Client account payments using
our online banking platform, SRA guidelines, adhering to rule 2.3
ensuring client money is paid promptly into a client account within
5 working days).
Liasing with IP Tech team and reconciling fixed fee accounts
(UKIPO, WIPO & EUIPO)
Chasing of Chrome River unallocated credit card expenditure
About The Team
Function
The Finance function provides the following services to the Firm:
Supporting strategic decision-making from a financial and business perspective
Managing cash flow, including accounts payable, credit checks,
billing and collections
Ensuring Firm-wide purchasing excellent and efficiency
Financial reporting, budgets, and forecasts
Securing financing across the global Firm
The Team
The Finance and Accounting department has a culture of excellence -
it's far more than just a back office function. We provide valuable
financial advice and support to the business and its stakeholders.
As part of a world-class law firm, our clients expect the very best.
To deliver a first-class service, we recruit the best, and offer a
friendly working environment and structured career development. Our
feedback culture will help you to thrive in your role.
Our 40-strong London team is led by our Chief Operating Officer and
is structured into two broad areas:
Reporting and Accounting
This function looks after all of the Firm's reporting needs, both
internal and external. This includes strategic planning and budgeting,
management accounts, statutory accounts and tax work.
Finance Operations
This team is responsible for the day-to-day operations, including
billing, collections, cash management & treasury, and client
monies. This role involves adhering to the Solicitors Accounts Rules
on a daily basis ensuring we are always compliant.
This role will report to the Head Cashier.
The key relationships of this role are with Finance colleagues, P2P team.
We are looking for someone who is willing with a flexible attitude
and who displays:
Attention to detail: Quality and excellence are
the foundations of our fluency; each of us is responsible for
achieving uncompromisingly high standards in the service levels
we provide and able to understand things from our internal
clients' perspective
Strong Interpersonal Skills: Strong
communicator, able to interact with team members and client
contacts with confidence; able to listen effectively to truly
understand needs and drivers of the business
Communication & Presentation Skills: Solid
verbal communication; excellent written and report writing
skills; must be able to communicate in English to advanced
standard in both written and verbal work
Analysis and Insight: Good research skills;
strong analytical thinking and ability; able to analyse key data
and findings and then summarise for general presentation
Organisation and Planning: Manages own workload
to ensure work is completed in time and a quality service is
delivered even when under pressure; prioritises tasks based on
their importance and urgency; communicates to internal clients
any delays in work or areas of clarification before work is due
for completion
Team work and Flexibility: Works harmoniously
with different teams across the department and wider firm;
proactively looks to support colleagues during times of heavy
workload; shares information with colleagues relevant to their
job; takes on new tasks as required and demonstrates flexibility
and willingness to adapt to change
In addition to the above, strong IT skills in
Microsoft Office including Word, PowerPoint and Excel would be an advantage
Personal qualities
These personal qualities represent the shared characteristics of high
performers across Baker McKenzie, regardless of job level and location.
Know how
Demonstrates the ability to identify the real issue, and to
anticipate requirements and potential consequences; distills a range
of possibilities by thinking in a considered, prudent manner
Has the capacity to take on new ideas and develop knowledge and
think holistically about business and address media, analyst,
employee, and client audiences
Able to move through a variety of tasks requiring different
approaches, knowledge, and expertise, with the agility of mind and
capacity for analysis and synthesis
Dedication
Driven by a strong personal sense of integrity and upholds
exemplary quality standards
Prepares thoroughly, takes responsibility, uses initiative and is
self reliant to ensure work progresses to the fullest extent possible
Hardworking and diligent with a keen understanding of client demands
Demonstrates composure when dealing with difficult situations
Personal Impact
Uses complex, coordinated influencing/negotiation strategies,
adapted to people, organizations, and/or the situation, e.g. networks
Leverages direct reports to facilitate increased collaboration
across the organization
Builds partnerships based on a common agreement that acknowledges
individual differences but creates a new commonality beyond root
belief large-scale
Creates a positive impression at all times; develops relationships
through collaboration and reciprocity
Negotiates to achieve mutually satisfactory outcomes; shows good
judgment on when to stand strong and when to compromise
Invests in, nurtures, and builds a network of productive relationships
Humanity
Respectful to others, regardless of their position, and earns the
respect of others by being transparent
Has care and concern for others and a genuine interest in others
as people
Treats delicate or confidential issues with grace and discretion.
Why Join Us?
Baker McKenzie is a truly global law firm. Founded in 1949, we advise
many of the world's most dynamic and successful business organisations
through our 13,200 people in 74 offices in 45 countries. Yet big does
not mean impersonal. We work hard to ensure that everyone knows their
role and has the support they need to perform it to the highest
standard. Our culture encourages this - how we work, think and behave
in a collaborative and fulfilling way.
In London you will be part of a 1,000 person office, which is also
our largest office globally. Originally opened in 1961, Baker McKenzie
London is well established in the UK as a leading international law
firm and is regularly involved in some of the country's most
high-profile legal matters. We can offer you the work, pride and
experience of being part of a leading law firm but in a local office
environment that is hardworking, friendly and supportive.
The strength of the firm and our culture is evidenced by a number of
recent awards, including:
Thomson Reuters (formerly Acritas' Sharplegal) Global Elite Law
Firm Brand Index, 2010- 2022 - ranked 1st
The Times Top 100 Graduate Employers 2021-2022: currently ranked 52nd
Thomson Reuters ranked the Firm No. 1 for cross-border deals for
the last 12 years. More than 70% of our deals are cross-border.
For the 14th consecutive year, the Firm was ranked first for deals
with emerging market involvement, by both number of announced and
completed deals.
Law360 ranked the Firm as one of the 400 Largest US Law Firms in
in its annual survey in 2020.
Identified as one of the Hall of Fame for best law firms for women
by Working Mother magazine, 2011-2021.
Received a a Gold Award in Stonewall's Global Workplace Equality
Index of Top Global Employers for LGBTQ+ Inclusion.
Ranked as one of the Top 20 Employers in the 2023 Social Mobility
Employer Index.
Received Double Certification for earning top marks in the 2022
Corporate Equality Index and Equidad MX of the Human Rights Campaign Foundation.
Winner of the Europe Mentorship Programme - International Firm
award in the Euromoney Women in Business Law Europe Awards 2021
Winner of the Gender Diversity International Firm, Talent
Management International Firm, and Work-Life Balance International
Firm awards in the Euromoney
Women in Business Law Asia Awards 2021
Have a look at our YouTube
channel to find out more about us!
To Apply
Please click on the Apply icon to start the online application
process for this role. We will then be in touch with you once we have
reviewed your application.
For more information about this position or to discuss any
adjustments you may require during the process please contact in
confidence, David Roberts, Recruitment Manager, on +44 2070 72 5752 or
David.Roberts@bakermckenzie.com
Please note Baker McKenzie does not accept unsolicited CVs. Please clickhere
for details of our Agency Policy and commitment to sourcing directly.
Commitment to Inclusion, Diversity & Equity
As the first truly global law firm, diversity and inclusion are
foundational to our culture and strategic vision. We are a Firm of
individuals from across the globe with different backgrounds, ideas,
and points of view who collegially work together to solve complex
problems and design practical solutions for our clients. Our multiple
perspectives come from many sources, including the diverse ethnicity,
culture, gender, nationality, age, sex, sexual orientation, gender
identity and expression, disability, parental status, education,
social background and life experience of our people.
Our global strategy is focused on our people, our culture, our
clients and the communities where we operate. In 2019 we enacted
ambitious new targets related to gender, racial and ethnic diversity
at the Firm. These targets are viewed as a floor, not a ceiling, to
advancing underrepresented groups, and they are backed by a variety of
strategic initiatives aimed at achieving our goals. Our strategic
vision is supported in London by six active employee led networks
which champion diversity, lead on a number of internal campaigns and
deliver a range of activity to celebrate differences in identity,
inclusion, and key dates throughout the year including: LGBT+ History
Month, International Women's Day, International Trans Day of
Visibility, Mental Health Awareness Week, Pride, Black History Month,
Social Mobility Week, International Day of Disabled Persons and many more!
Baker McKenzie London has been accredited by Disability Confident,
joining over 18,000 organisations that have signed up to help change
behaviours and cultures in businesses, networks and communities and
reap the benefits of inclusive recruitment practices.