Proactive complex diary management, call handling and meeting
organization for external meetings (utilises GAS for internal meetings
Manage in-box, assist with email filing into iManage. As well as
supporting on hard copy filing
Supports client activities and is in direct contact with clients
and their assistants
Proactively builds and co-ordinates relationships with E2E
services, other BM secretaries and teams. Utilizes and reviews
materials from Service Centers to ensure efficiency and accuracy
Document production for urgent jobs which are not suitable to be
done by Document Services
Proactively manages competing deadlines
Provides administrative support at meetings, capturing outputs and
following up as needed. May be assigned specific tasks / objectives
for action as outputs of meeting
Supports junior members acting as buddy/mentor
Undertakes specific practice group tasks and requirements
About The Team
Function
Our Operations function supports and manages the day-to-day
operations of the Firm, providing expert and in-market support
regarding office management, office services and facilities, real
estate management, risk management, and secretarial and administrative services.
This role will report to the Office Manager.
The key relationships of this role are with the Fee earners and
business professionals within assigned practice area, finance,
AML/NBI, DCS, GAS, Secretarial Services Function.
About The Candidate
Technical skills, qualifications and experience
Bilingual (Arabic / English) with at least 5 years of experience
working in a legal sector or other professional services environment
Proficiency gained through job-related training and work
experience
Strong technical capabilities across MSOffice Suite (e.g., Word,
Excel, Outlook, PowerPoint, Access, Teams)
Strong diary/calendar management skills
Strong document management skills
Ability to problem solve based on standard ways of operating
Ability to manage competing tasks and demands
Proactively seek to upskill
Ability to establish and maintain effective working relationships;
a team player
Strong communication skills, both written and verbal
Work requires continual attention to detail in completing assignments
Personal qualities
These personal qualities represent the shared characteristics of high
performers across Baker McKenzie, regardless of job level and location.
Know how
Keeps across key developments in all relevant areas and
demonstrates the ability to develop substantive authority in
relation to the Firm's specialist fields
Demonstrates the ability to identify the real issue, and to
anticipate requirements and potential consequences; distils a range
of possibilities by thinking in a considered, prudent manner
Able to move through a variety of tasks requiring different
approaches, knowledge, and expertise, with agility of mind and
capacity for analysis and synthesis
Dedication
Driven by a strong personal sense of integrity and upholds
exemplary quality standards
Prepares thoroughly, takes responsibility, uses initiative and is
self reliant to ensure work progresses to the fullest extent possible
Hardworking and diligent with a keen understanding of client demands
Demonstrates composure when dealing with difficult situations
Personal Impact
Creates a positive impression at all times; develops relationships
through collaboration and reciprocity
Negotiates to achieve outcomes that are mutually satisfactory;
shows good judgement on when to stand strong and when to compromise
Invests in, nurtures and builds a network of productive relationships
Humanity
Respectful to others, regardless of their position, and earns the
respect of others by being transparent
Has care and concern for others and a genuine interest in others
as people
Treats delicate or confidential issues with grace and discretion.
Why Join Us?
Baker McKenzie is a truly global law firm. Founded in 1949, we advise
many of the world's most dynamic and successful business organisations
through our 13,200 people in 74 offices in 45 countries. Yet big does
not mean impersonal. We work hard to ensure that everyone knows their
role and has the support they need to perform it to the highest
standard. Our culture encourages this - how we work, think and behave
in a collaborative and fulfilling way.
In the Gulf region Baker McKenzie has been active for more than three
decades and our practice now boasts over 100 lawyers based in our
seven offices in the Middle East - Abu Dhabi, Bahrain, Cairo, Doha,
Dubai, Jeddah, and Riyadh. As a pioneering firm, we were most notably
the first to enter both the Saudi and Egyptian markets.
The firm has built established and substantial presence in the Middle
East & Africa region, with all offices working in close
collaboration to service clients' needs on a range of matters,
including banking and finance, project finance, Islamic finance,
corporate/M&A and dispute resolution. We work closely with key
local players — including governmental and regulatory entities,
financial institutions, family-owned conglomerates and corporates
across all industry sectors — as well with global investors and
corporations establishing and consolidating their presence in the region.
Have a look at our YouTube
channel to find out more about us!
To Apply
At Baker & McKenzie we welcome direct applications.
Please click on the Apply button on this advertisement to complete
the application form.
For more information about this position or to discuss any
adjustments you may require during the process please contact in
confidence, David Roberts, Recruitment Manager, on david.roberts@bakermckenzie.com
NO AGENCIES PLEASE
Please note Baker & McKenzie does not accept unsolicited CVs.
Commitment to Inclusion, Diversity & Equity
Baker McKenzie helps clients overcome the challenges of competing in
the global economy. We solve complex legal problems across borders and
practice areas. Our unique culture, developed over 65 years, enables
our people to understand local markets and navigate multiple
jurisdictions, working together as trusted colleagues and friends to
instill confidence in our clients. This is an exciting time to join us
as we invest in and further develop our Professional & Business
Services organisation, providing rewarding and challenging career
opportunities in all of our world-class business functions.
Baker McKenzie has a culture of diversity and inclusion in its DNA -
since our beginning, the differences of our people have helped us to
work fluently across borders, cultures and practices. This is
intrinsic to everything we do and underpins Baker McKenzie's vision to
be the global law firm of choice. We understand that organisations
work best when people with different backgrounds and points of view
are brought together. We also know people perform at their best when
they can be themselves at work. Baker McKenzie is committed to serving
our clients with innovative solutions brought about by a diverse
talent pool and an inclusive community.
