Job Description

Human Resources Supervisor

Job Location

Cairo

Job Category

Business Services

Practice Group

N/A

Support Department

HR & Development

Job Title

Human Resources Supervisor

Description

Role purpose

To provide an exciting opportunity for the successful candidate to build their HR experience. The role holder will work closely with the HR Manager to build and develop relationships within the business and collectively deliver excellent operational client service.

Main responsibilities:

Recruitment, Onboarding and Separation:

• Carry out recruitment and selection procedures upon request from the hiring manager, get the HC approval, budget, and prepare the JD and job posting with the global requirement team mainly for the Business Professionals
• Screen applications, and schedule the HR and technical interviews for the PBSs
• Manage the onboarding process for all new hires in terms of drafting the contracts depending on the type of hiring, collecting the hiring documents, scheduling the medical check-up, creating the Success Factor profiles
• Coordinate with the labor/social insurance office consultant regarding the paperwork and social insurance for new hires and resignations
• Coordinate with the payroll bank to open accounts for the new hires and support with any bank-related matters
• Respond to employee HR letter requests for salary confirmation and salary transfer letters
• Manage the probation review process which includes monitoring probationary review dates on SF profiles, collecting the probation evaluation from the line manager, keeping the master tracker updated
• Process any relevant people changes (such as job title/department change) on SF
• Support the HR Manager with administrative tasks for receiving and sending secondees to and from clients
• Manage the new joiner process; this involves preparing the induction plan including an introductory tour with the line manager, sending a welcome email including the joiner details, collecting relevant new joiner documentation, creating the employee staff file, adding new joiner details to the HITS payroll system, ensuring logistical arrangements are organized in conjunction with the Office Manager and IT (desk, access card, laptop, e-mail account, etc.) and coordinate with the medical insurance company for the enrolment and card issuance
• Manage the contract renewals for the annual contracts, update the tracker, and make sure both parties signed to update the employee file
• Support the HR Manager with any administrative tasks and system updates involved in the leaver process (complete employee exit documentation and clearance form)
• Lead or assist with ad hoc project work as directed by the HR Manager
• Liaise with government authorities in Arabic
• Responsible for translating staff communications into Arabic
• Manage SF and HITS systems updates and any integration
• Managing & processing monthly payroll cycle
• Manage the Performance Management Cycle in coordination with the HR manager
• Assist in building & maintaining local office policies

Internship Program:

• Trainee/Internship onboarding management in conjunction with HR Manager
• Manage the internship program by searching for qualified candidates
• Updating the internship programs tracker for scheduling, referrals, and feedback
• Manage Interns' attendance and induction
• Making sure the internship sessions are in place in coordination with the lawyers and using the internship materials as scheduled
• Manage interns' payments if applicable
• Monitor interns' performance during working hours
• Collecting interns' timesheets and handing out the certificates at the end of the program

Compensation and Benefits:

• Maintain payroll processing system and records by gathering, calculating, and inputting data
• Monitor and handle changes in taxes, insurance or any new labor law for lawyers or employees & apply it to their monthly salary. (i.e., martyr or emergency fund deductions)
• Monitor and handle any status changes (tax status, payroll group change i.e., from staff to lawyer, contract type change)
• Edit cost centers in SF upon status change
• Receive and coordinate requests for leaves, permissions, and other absences
• Input employees' vacations & permissions (Sick, annual, and unpaid leaves)
• Calculate employees' over time according to the office policy
• Prepare cheque request forms for interns and staff whose cheques will pay
• Prepare the candidate offers in coordination with the HR Manager
• Complete payroll reports for record-keeping purposes or managerial review
• Complete Social Insurance Form 2 to be handed to the social insurance authority through our consultant
• May conduct surveys regarding compensation and benefits or other human resources issues
• Annually review compensation structure and compare to market data

Performance Appraisal & Job Description:

• Assist in employee annual performance appraisals and ensure all performance appraisal discussions are conducted for lawyers and employees
• Collect appraisals for the lawyers and employees to help decide the increases and bonuses
• Prepare different job descriptions and OD charts

Training & Development:

• Employee orientation, development, and training i.e., Time recording Training
• Collect training needs from Functional managers, and handle training needs assessment
• Assist in creating an annual training budget
• Keep a record of the training history for lawyers and employees
• Prepare the teambuilding and any firm well-being or social activities

HR Policies:

• Policy drafting, approval, and documentation
• Ensure all HR policies are updated and comply with the local labor law and code of conduct
• Conduct new hires on all the HR policies to be oriented with office governance
• Answer initial employee inquiries concerning policy or rule application

Personnel & Administration:

• Developing Induction booklets to be handed to new hires
• Implementing attendance & vacation rules on HITS (Payroll system)
• Maintain HR Information System records and personnel files updated
• Responsible for the attendance system
• Monitor vacations and send vacation balances for all employees, send communication if the management approved any carried-over days, and update HITS

Travel requirements: None

Function

The Firm's People function has responsibility for recruiting, supporting, and developing all of the Firm's people, including our Partners, Lawyers, and Professional & Business Services, working closely with the Firm's leadership to design and deliver the Firm's people strategy, building on the Firm's core commitments to collaboration, excellence, and inclusivity. The function includes:

• Talent Management
• Recruitment & Mobility
• Leadership & Learning
• Careers, Performance, and Rewards

You will report to: HR Manager

Your direct reports, if any: N/A

Key relationships:

• Talent Management Team
• PBS colleagues across the Firm
• Fee Earners

Technical skills, qualifications and experience:

• Previous HR experience is required, preferably in a multinational organization or other professional services firms or within a corporate environment
• Fluency in English with strong written and oral skills in a professional environment
• Strong administration and organizational skills
• Previous experience with HR systems
• Able to work autonomously and in a fast-paced environment
• Excellent verbal, written, and interpersonal skills
• Able to plan, schedule, and arrange own activities to accomplish objectives
• Strong client service and delivery focus
• Attention to detail and commitment to maintaining data integrity
• Collaborative approach, effectively working with others to achieve team success
• Respect and enjoy the diversity of cultural, social, and academic backgrounds found in the Firm
• Able and confident to communicate with all levels in the Firm

Personal qualities

These personal qualities represent the shared characteristics of high performers across Baker McKenzie, regardless of job level and location.

Know how

• Keeps across key developments in all relevant areas and demonstrates the ability to develop substantive authority in relation to the Firm's specialist fields
• Demonstrates the ability to identify the real issue, and to anticipate requirements and potential consequences; distils a range of possibilities by thinking in a considered, prudent manner
• Able to move through a variety of tasks requiring different approaches, knowledge, and expertise, with agility of mind and capacity for analysis and synthesis

Dedication

• Driven by a strong personal sense of integrity and upholds exemplary quality standards
• Prepares thoroughly, takes responsibility, uses initiative and is self reliant to ensure work progresses to the fullest extent possible
• Hardworking and diligent with a keen understanding of client demands
• Demonstrates composure when dealing with difficult situations

Personal Impact

• Creates a positive impression at all times; develops relationships through collaboration and reciprocity
• Negotiates to achieve outcomes that are mutually satisfactory; shows good judgement on when to stand strong and when to compromise
• Invests in, nurtures and builds a network of productive relationships

Humanity

• Respectful to others, regardless of their position, and earns the respect of others by being transparent
• Has care and concern for others and a genuine interest in others as people
• Treats delicate or confidential issues with grace and discretion.

Why Join Us?

Baker McKenzie is a truly global law firm. Founded in 1949, we advise many of the world's most dynamic and successful business organisations through our 13,200 people in 74 offices in 45 countries. Yet big does not mean impersonal. We work hard to ensure that everyone knows their role and has the support they need to perform it to the highest standard. Our culture encourages this - how we work, think and behave in a collaborative and fulfilling way.

In the Gulf region Baker McKenzie has been active for more than three decades and our practice now boasts over 100 lawyers based in our seven offices in the Middle East - Abu Dhabi, Bahrain, Cairo, Doha, Dubai, Jeddah, and Riyadh. As a pioneering firm, we were most notably the first to enter both the Saudi and Egyptian markets.

The firm has built established and substantial presence in the Middle East & Africa region, with all offices working in close collaboration to service clients' needs on a range of matters, including banking and finance, project finance, Islamic finance, corporate/M&A and dispute resolution. We work closely with key local players — including governmental and regulatory entities, financial institutions, family-owned conglomerates and corporates across all industry sectors — as well with global investors and corporations establishing and consolidating their presence in the region.

Have a look at our YouTube channel to find out more about us!

To Apply

We welcome direct applications.

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Please note we do not accept unsolicited CVs.

Commitment to Inclusion, Diversity & Equity

Baker McKenzie helps clients overcome the challenges of competing in the global economy. We solve complex legal problems across borders and practice areas. Our unique culture, developed over 65 years, enables our people to understand local markets and navigate multiple jurisdictions, working together as trusted colleagues and friends to instill confidence in our clients. This is an exciting time to join us as we invest in and further develop our Professional & Business Services organisation, providing rewarding and challenging career opportunities in all of our world-class business functions.

Baker McKenzie has a culture of diversity and inclusion in its DNA - since our beginning, the differences of our people have helped us to work fluently across borders, cultures and practices. This is intrinsic to everything we do and underpins Baker McKenzie's vision to be the global law firm of choice. We understand that organisations work best when people with different backgrounds and points of view are brought together. We also know people perform at their best when they can be themselves at work. Baker McKenzie is committed to serving our clients with innovative solutions brought about by a diverse talent pool and an inclusive community.

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