Bevan Brittan is a UK-Top 100 commercial law firm providing a
comprehensive range of legal services from offices in Birmingham,
Bristol Leeds and London.
The firm advises businesses across construction, energy &
resource management, higher education and financial services,
complementing the firm's market leadership within housing, local
government and health and social care.
We currently employ over 480 staff, including 82 Partners, and our
award-winning teams provide construction, commercial, corporate,
property, regulatory, employment and litigation (commercial and
clinical negligence) legal advice.
Bevan Brittan was named among 'The Times Best Law Firms 2021' and has
recently won three major industry awards, along with being shortlisted
as a Finalist for a further eleven.
Bevan Brittan is an equal opportunities employer and welcomes
applicants from all backgrounds.
Learn from the best
Bevan Brittan has strong recognition in the independent legal
directories - Chambers & Partners and Legal 500. In both guides we
are consistently ranked in the top tier for our practices across the
UK, with multiple individuals recognised as leading lawyers.
A very supportive firm with the depth of skills in its teams to
provide a full service. - Chambers 2021
Rise to the Challenge
Known internally as Lease Regularisation Assistant, the role is to
provide the lawyers in the team with legal and administrative support
in relation to their cases. The Lease Programme Assistant will be
involved in all aspects of the management and execution of the Lease
Regularisation Programme (LRP). The Lease Regularisation Assistant
will take an active interest in and obtain a thorough understanding of
all aspects of client requirements to provide exceptional service
levels to both the lawyers and clients.
In line with Bevan Brittan's policies and procedures, key
Client relationship management
Case progressing - including monitoring Key Performance Indicators
(KPIs) and chasing external parties (by telephone, e-mail, or
letter) for responses. Flagging delays to the appropriate person;
Reporting to external clients on a weekly and monthly basis;
Assisting in resolving client queries;
Attending client meetings;
Dealing with ad hoc urgent progress reports;
Being an active part in the care of clients and be wholly familiar
with contacts/clients; and
Legal work and drafting
Drafting and amendment of Legal documents. Including sale
Contracts, Transfer deeds, Leases, Underleases, Statutory
Declarations, Landlord's Warning Notices, Licences to Underlet,
Notices of Underletting, Deeds of Surrender, Tenancy at Will;
Managing LRP files and working with fee-earners when necessary to
Reviewing registers of title and title documents to obtain
relevant information for drafting documents. Assisting the lawyers
in investigating title matters via Land Registry;
Reviewing Lease documents to extract relevant data for cases
and/or client reports.
Dealing with correspondence and queries received from third party
Solicitors and or/clients, and supporting the lawyers in dealing
with more complex queries;
Dealing with general correspondence in relation to files, by
e-mail or by letter;
Working on due diligence/title review projects under supervision
from the relevant fee earner;
Assisting lawyers in dealing with exchange of contracts and
post-exchange formalities. Dealing with post completion formalities
(including paperwork) for sales, purchase, and leasehold
Assisting lawyers with the preparation and submission of Stamp
Duty Land Tax Returns under supervision. Assisting lawyers with the
preparation and submission of registration applications to Land Registry.
Requesting cheques, dealing with bank transfers, receipt of funds
etc. as appropriate;
Preparation of Completion Statements for clients and third parties;
Time recording for seconded paralegals;
Assisting with MI reports and LRP billing; and
Assisting with Undertakings for LRP files.
Monitoring and auctioning e-mails received in the team's group
e-mail "Lease Programme" inbox;
Act as the first point of contact in relation to the Lease
Regularisation Programme and Underlease plus agreement (uLPA) programme;
Dealing with internal and external telephone queries, responding
as appropriate and/or ensuring that all messages are passed on in a
timely manner; and
Liaising with business support departments on behalf of lawyers as required. Administrative
Updating and maintaining guidance notes and file set up protocols;
Maintaining and updating the Bevan Brittan 'Collaborate' file
sharing portal and help deal with user issues;
Arranging for files to be opened and/or closed, supervising
general filing requirements;
Using effective systems to ensure that both short and long term
tasks are completed within required timescales;
Acting as workflow manager for other support services including
delegating and supervising the completion of document production,
file management and copying/scanning work;
Reviewing and checking correspondence, attachments, documents,
reports, presentations, faxes etc. produced by the 'Hub' (document
production team) before they are passed to the relevant lawyer, and
undertaking basic/minor amendments where appropriate; and
Supporting lawyers in marketing activities including involvement
in preparation of pitches and presentations.
What we are looking for from you
A Lease Regularisation Assistant has responsibility to ensure that
their skill set is up to date. They must be familiar with the firm's
departments, key personnel, clients, internal systems and procedures.
This will ensure that the Lease Regularisation Assistant is able to
carry out his or her role effectively and, identify any training requirements.
In addition, the Lease Programme Assistant should:
Have accurate typing skills;
Have good IT skills, with strong knowledge of Microsoft Word,
Outlook, Excel, PowerPoint, research tools and other systems
implemented by the firm;
Have an excellent telephone manner and competent knowledge of
Have excellent communication, organisational and team skills;
Have excellent attention to detail;
Be flexible and dependable, able to take the initiative;
Be able to remain calm under pressure and work to tight deadlines;
Be conscientious, approachable and enthusiastic;
Be able to quickly build confidence, respect and trust with others;
Have a positive approach to daily tasks and have a
solutions-focussed working method; and
Have legal experience and/or law degree.
We offer a substantial benefits package to all employees, which
includes 25 days holiday (plus the option to buy up to an additional 5
days), a generous pension scheme and private medical insurance through
Vitality (including "phone a GP service", discounted gym
membership and 'Vitality' Partner discounts).
All of our people are entitled to a biannual private health
assessment through Nuffield Health and are included in the group life
assurance scheme. We also have an Employee Assistance Programme (free
telephone support and counselling service) and a cycle scheme (Save
Tax & NI on a bike for cycling to work).
Due to COVID-19, all of our roles are currently home-based until it
is safe to return to our modern office spaces. Our core operating
hours are 9am - 5:15pm Monday to Friday, however we are open to
considering requests to work more flexibly.
To us, being a responsible business is second nature; a core part of
Bevan Brittan's identity, running through our culture and embodied by
the clients we serve.
Bevan Brittan seeks to play an active role within its local office
communities. Through regular fundraising events, support for local
initiatives and annual charity donations at Christmas, we have
established a culture of giving within the firm. This has laid the
foundations for our Responsible Business strategy.
In December 2020 we donated a total of £40,000 to our four regional
office charities, with each charity receiving £10,000 towards the
causes colleagues support throughout the year. The donations went
towards providing vital services after a particularly challenging
year. Our current selected charity in Bristol is St Peter's Hospice.
We want to demonstrate our commitment to these causes through action
rather than words; colleagues from across the firm are already heavily
involved, living and breathing the four pillars of our Responsible
Diversity & Inclusion
Collectively, these four pillars ensure we look after our colleagues'
wellbeing; offer an environment in which all can progress on merit,
regardless of personal circumstances or background; give something
back to the communities in which we work; and protect the environment.
Some recent initiatives include:
Strava running club: a virtual firm-wide running club on Strava,
with regular challenges to keep us all motivated to stay active.
Live Cook Along for Black History Month: We hosted a live virtual
'Cook Along' to share the connective power of food and community.
UK Disability History Month: We supported the event with
informative pieces and real life stories, reflecting our commitment
to supporting those of our colleagues who have a disability or who
care for someone with a disability.
Each lawyer has the opportunity to undertake pro bono legal work
for local charities and not-for-profit organisations. This has seen
colleagues support the Great Western Air Ambulance Charity
(Bristol), St Werburgh's City Farm (Bristol) and Moseley Road
Swimming Baths (Birmingham).