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Job Title Paralegal – Property
Location Bristol
Description

Introduction

Bevan Brittan is a UK Top 100 commercial law firm providing a comprehensive range of legal services from offices in Birmingham, Bristol, Leeds and London.The firm advises over 800 businesses and is a market-leading law firm across Health and Social Care, Housing and Local and Central Government throughout the UK.

We employ over 480 staff, including 82 Partners and our award-winning teams provide com­mercial, corporate, property, regulatory, employment and litigation (commercial and clinical negligence) legal advice.

Our Bristol Head Office is located in the heart of the city with a riverside location close to Castle Park. There are a range of public transport options with Temple Meads Station and bus routes close by. The office is modern and open plan and has an onsite café and gym.

The office has an active social committee that arranges events throughout the year and supports various sporting activities

Job Description

Known internally as Lease Regularisation Assistant, the role is to provide the lawyers in the team with legal and administrative support in relation to their cases. The Lease Programme Assistant will be involved in all aspects of the management and execution of the Lease Regularisation Programme (LRP). The Lease Regularisation Assistant will take an active interest in and obtain a thorough understanding of all aspects of client requirements to provide exceptional service levels to both the lawyers and clients.

Key responsibilities

In line with Bevan Brittan's policies and procedures, key responsibilities include:

Client relationship management

  • Case progressing - including monitoring Key Performance Indicators (KPIs) and chasing external parties (by telephone, e-mail, or letter) for responses. Flagging delays to the appropriate person;
  • Reporting to external clients on a weekly and monthly basis;
  • Assisting in resolving client queries;
  • Attending client meetings;
  • Dealing with ad hoc urgent progress reports;
  • Being an active part in the care of clients and be wholly familiar with contacts/clients; and

Legal work and drafting

  • Drafting and amendment of Legal documents. Including sale Contracts, Transfer deeds, Leases, Underleases, Statutory Declarations, Landlord's Warning Notices, Licences to Underlet, Notices of Underletting, Deeds of Surrender, Tenancy at Will;
  • Managing LRP files and working with fee-earners when necessary to progress matters;
  • Reviewing registers of title and title documents to obtain relevant information for drafting documents. Assisting the lawyers in investigating title matters via Land Registry;
  • Reviewing Lease documents to extract relevant data for cases and/or client reports.
  • Dealing with correspondence and queries received from third party Solicitors and or/clients, and supporting the lawyers in dealing with more complex queries;
  • Legal research;
  • Dealing with general correspondence in relation to files, by e-mail or by letter;
  • Working on due diligence/title review projects under supervision from the relevant fee earner;
  • Assisting lawyers in dealing with exchange of contracts and post-exchange formalities. Dealing with post completion formalities (including paperwork) for sales, purchase, and leasehold transactions; and
  • Assisting lawyers with the preparation and submission of Stamp Duty Land Tax Returns under supervision. Assisting lawyers with the preparation and submission of registration applications to Land Registry.

Financial

  • Requesting cheques, dealing with bank transfers, receipt of funds etc. as appropriate;
  • Preparation of Completion Statements for clients and third parties;
  • Time recording for seconded paralegals;
  • Assisting with MI reports and LRP billing; and
  • Assisting with Undertakings for LRP files.

Communication

  • Monitoring and auctioning e-mails received in the team's group e-mail "Lease Programme" inbox;
  • Act as the first point of contact in relation to the Lease Regularisation Programme and Underlease plus agreement (uLPA) programme;
  • Dealing with internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner; and
  • Liaising with business support departments on behalf of lawyers as required.

Administrative

  • Updating and maintaining guidance notes and file set up protocols;
  • Maintaining and updating the Bevan Brittan 'Collaborate' file sharing portal and help deal with user issues;
  • Arranging for files to be opened and/or closed, supervising general filing requirements;
  • Using effective systems to ensure that both short and long term tasks are completed within required timescales;
  • Acting as workflow manager for other support services including delegating and supervising the completion of document production, file management and copying/scanning work;
  • Reviewing and checking correspondence, attachments, documents, reports, presentations, faxes etc. produced by the 'Hub' (document production team) before they are passed to the relevant lawyer, and undertaking basic/minor amendments where appropriate; and
  • Supporting lawyers in marketing activities including involvement in preparation of pitches and presentations.

Person Specification

A Lease Regularisation Assistant has responsibility to ensure that their skill set is up to date. They must be familiar with the firm’s departments, key personnel, clients, internal systems and procedures. This will ensure that the Lease Regularisation Assistant is able to carry out his or her role effectively and, identify any training requirements.

In addition, the Lease Programme Assistant should:

  • Have accurate typing skills;
  • Have good IT skills, with strong knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools and other systems implemented by the firm;
  • Have an excellent telephone manner and competent knowledge of telephone system;
  • Have excellent communication, organisational and team skills;
  • Have excellent attention to detail;
  • Be flexible and dependable, able to take the initiative;
  • Be able to remain calm under pressure and work to tight deadlines;
  • Be conscientious, approachable and enthusiastic;
  • Be able to quickly build confidence, respect and trust with others;
  • Have a positive approach to daily tasks and have a solutions-focussed working method; and
  • Have legal experience and/or law degree.

Benefits (all roles)

We provide a competitive benefits package to our employees consisting of:

  • 25 days annual leave plus bank holidays
  • Interest free season ticket loans for travel to work
  • Pension scheme
  • Life assurance
  • Private Medical Insurance
  • Private Health Assessments
  • Employee Assistance Programme
  • Group Income Protection
  • Cyclescheme

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