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Job Title Paralegal – Property
Location Bristol
Description

Join a team that makes real changes

Bevan Brittan is a UK-Top 100 commercial law firm providing a comprehensive range of legal services from offices in Birmingham, Bristol Leeds and London.

The firm advises businesses across construction, energy & resource management, higher education and financial services, complementing the firm's market leadership within housing, local government and health and social care.

We currently employ over 480 staff, including 82 Partners, and our award-winning teams provide construction, commercial, corporate, property, regulatory, employment and litigation (commercial and clinical negligence) legal advice.

Bevan Brittan was named among 'The Times Best Law Firms 2021' and has recently won three major industry awards, along with being shortlisted as a Finalist for a further eleven.

Bevan Brittan is an equal opportunities employer and welcomes applicants from all backgrounds.

Learn from the best

Bevan Brittan has strong recognition in the independent legal directories - Chambers & Partners and Legal 500. In both guides we are consistently ranked in the top tier for our practices across the UK, with multiple individuals recognised as leading lawyers.

A very supportive firm with the depth of skills in its teams to provide a full service. - Chambers 2021

Rise to the Challenge

Known internally as Lease Regularisation Assistant, the role is to provide the lawyers in the team with legal and administrative support in relation to their cases. The Lease Programme Assistant will be involved in all aspects of the management and execution of the Lease Regularisation Programme (LRP). The Lease Regularisation Assistant will take an active interest in and obtain a thorough understanding of all aspects of client requirements to provide exceptional service levels to both the lawyers and clients.

In line with Bevan Brittan's policies and procedures, key responsibilities include:

Client relationship management

  • Case progressing - including monitoring Key Performance Indicators (KPIs) and chasing external parties (by telephone, e-mail, or letter) for responses. Flagging delays to the appropriate person;
  • Reporting to external clients on a weekly and monthly basis;
  • Assisting in resolving client queries;
  • Attending client meetings;
  • Dealing with ad hoc urgent progress reports;
  • Being an active part in the care of clients and be wholly familiar with contacts/clients; and

Legal work and drafting

  • Drafting and amendment of Legal documents. Including sale Contracts, Transfer deeds, Leases, Underleases, Statutory Declarations, Landlord's Warning Notices, Licences to Underlet, Notices of Underletting, Deeds of Surrender, Tenancy at Will;
  • Managing LRP files and working with fee-earners when necessary to progress matters;
  • Reviewing registers of title and title documents to obtain relevant information for drafting documents. Assisting the lawyers in investigating title matters via Land Registry;
  • Reviewing Lease documents to extract relevant data for cases and/or client reports.
  • Dealing with correspondence and queries received from third party Solicitors and or/clients, and supporting the lawyers in dealing with more complex queries;
  • Legal research;
  • Dealing with general correspondence in relation to files, by e-mail or by letter;
  • Working on due diligence/title review projects under supervision from the relevant fee earner;
  • Assisting lawyers in dealing with exchange of contracts and post-exchange formalities. Dealing with post completion formalities (including paperwork) for sales, purchase, and leasehold transactions; and
  • Assisting lawyers with the preparation and submission of Stamp Duty Land Tax Returns under supervision. Assisting lawyers with the preparation and submission of registration applications to Land Registry.

Financial

  • Requesting cheques, dealing with bank transfers, receipt of funds etc. as appropriate;
  • Preparation of Completion Statements for clients and third parties;
  • Time recording for seconded paralegals;
  • Assisting with MI reports and LRP billing; and
  • Assisting with Undertakings for LRP files.

Communication

  • Monitoring and auctioning e-mails received in the team's group e-mail "Lease Programme" inbox;
  • Act as the first point of contact in relation to the Lease Regularisation Programme and Underlease plus agreement (uLPA) programme;
  • Dealing with internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner; and
  • Liaising with business support departments on behalf of lawyers as required.
    Administrative
  • Updating and maintaining guidance notes and file set up protocols;
  • Maintaining and updating the Bevan Brittan 'Collaborate' file sharing portal and help deal with user issues;
  • Arranging for files to be opened and/or closed, supervising general filing requirements;
  • Using effective systems to ensure that both short and long term tasks are completed within required timescales;
  • Acting as workflow manager for other support services including delegating and supervising the completion of document production, file management and copying/scanning work;
  • Reviewing and checking correspondence, attachments, documents, reports, presentations, faxes etc. produced by the 'Hub' (document production team) before they are passed to the relevant lawyer, and undertaking basic/minor amendments where appropriate; and
  • Supporting lawyers in marketing activities including involvement in preparation of pitches and presentations.

What we are looking for from you

A Lease Regularisation Assistant has responsibility to ensure that their skill set is up to date. They must be familiar with the firm's departments, key personnel, clients, internal systems and procedures. This will ensure that the Lease Regularisation Assistant is able to carry out his or her role effectively and, identify any training requirements.

In addition, the Lease Programme Assistant should:

  • Have accurate typing skills;
  • Have good IT skills, with strong knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools and other systems implemented by the firm;
  • Have an excellent telephone manner and competent knowledge of telephone system;
  • Have excellent communication, organisational and team skills;
  • Have excellent attention to detail;
  • Be flexible and dependable, able to take the initiative;
  • Be able to remain calm under pressure and work to tight deadlines;
  • Be conscientious, approachable and enthusiastic;
  • Be able to quickly build confidence, respect and trust with others;
  • Have a positive approach to daily tasks and have a solutions-focussed working method; and
  • Have legal experience and/or law degree.

Work-life Balance

We offer a substantial benefits package to all employees, which includes 25 days holiday (plus the option to buy up to an additional 5 days), a generous pension scheme and private medical insurance through Vitality (including "phone a GP service", discounted gym membership and 'Vitality' Partner discounts).

All of our people are entitled to a biannual private health assessment through Nuffield Health and are included in the group life assurance scheme. We also have an Employee Assistance Programme (free telephone support and counselling service) and a cycle scheme (Save Tax & NI on a bike for cycling to work).

Due to COVID-19, all of our roles are currently home-based until it is safe to return to our modern office spaces. Our core operating hours are 9am - 5:15pm Monday to Friday, however we are open to considering requests to work more flexibly.

Responsible Business

To us, being a responsible business is second nature; a core part of Bevan Brittan's identity, running through our culture and embodied by the clients we serve.

Bevan Brittan seeks to play an active role within its local office communities. Through regular fundraising events, support for local initiatives and annual charity donations at Christmas, we have established a culture of giving within the firm. This has laid the foundations for our Responsible Business strategy.

In December 2020 we donated a total of £40,000 to our four regional office charities, with each charity receiving £10,000 towards the causes colleagues support throughout the year. The donations went towards providing vital services after a particularly challenging year. Our current selected charity in Bristol is St Peter's Hospice.

We want to demonstrate our commitment to these causes through action rather than words; colleagues from across the firm are already heavily involved, living and breathing the four pillars of our Responsible Business strategy:

  • Community Engagement
  • Diversity & Inclusion
  • Wellbeing
  • Environmental Sustainability

Collectively, these four pillars ensure we look after our colleagues' wellbeing; offer an environment in which all can progress on merit, regardless of personal circumstances or background; give something back to the communities in which we work; and protect the environment.

Some recent initiatives include:

  • Strava running club: a virtual firm-wide running club on Strava, with regular challenges to keep us all motivated to stay active.
  • Live Cook Along for Black History Month: We hosted a live virtual 'Cook Along' to share the connective power of food and community.
  • UK Disability History Month: We supported the event with informative pieces and real life stories, reflecting our commitment to supporting those of our colleagues who have a disability or who care for someone with a disability.
  • Each lawyer has the opportunity to undertake pro bono legal work for local charities and not-for-profit organisations. This has seen colleagues support the Great Western Air Ambulance Charity (Bristol), St Werburgh's City Farm (Bristol) and Moseley Road Swimming Baths (Birmingham).

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