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Job Title Administrator
Location Bristol
Description

Join a team that makes real changes

Bevan Brittan is a UK-Top 100 commercial law firm providing a comprehensive range of legal services from offices in Birmingham, Bristol Leeds and London.

We currently employ over 480 staff, including 82 Partners, and our award-winning teams provide construction, commercial, corporate, property, regulatory, employment and litigation (commercial and clinical negligence) legal advice.

Bevan Brittan was named among 'The Times Best Law Firms 2021' and has recently won three major industry awards, along with being shortlisted as a Finalist for a further eleven.

Bevan Brittan is an equal opportunities employer and welcomes applicants from all backgrounds.

Learn from the best

The successful candidate will work as part of the Business Support Services team to provide the highest level of customer service and support without direct supervision. This includes, but is not limited to, the efficient and prompt answering of client queries, adhering to all Bevan Brittan policies and procedures, file maintenance and file management, the opening and closing of matters, delivery and distribution of incoming and outgoing mail, copying, scanning, completing general administrative tasks as required whilst maintaining a steady workflow. This is an onsite role in the Bevan Brittan office in Central Bristol.

Rise to the Challenge

The Business Support Administrator role is wide ranging and aims to provide lawyers with the administrative support they need to provide seamless legal services to clients.

Key responsibilities include:

Reprographics

  • Collecting Reprographics requests from designated areas and correctly filing these
  • Returning completed jobs to designated areas
  • Ensuring that all equipment is fully stocked and operating correctly
  • Scanning of documents as requested

Mail and faxing

  • Sorting and distribution of incoming mail
  • Collecting and franking of outgoing mail
  • Handling of incoming and outgoing deliveries via courier
  • Sending and receiving of faxes
  • Correctly passing on faxes to the relevant staff member

Filing

  • Collecting filing from designated areas and correctly filing these
  • Returning files to designated areas
  • Managing the addition of volumes to existing files
  • File closure administration
  • Providing reporting information as required
  • Maintaining all filing in a tidy and orderly manner

Archive and document management

  • Process all personal papers for storage, including wills, power of attorney and title packet
  • Complete all documentation relating to items that are to be archived and or retrieved
  • Ensure the practice management system is updated to correctly record the location of all items
  • Act upon instructions to close, archive and record all files being issued to storage
  • Extensive computer and data related tasks
  • Helping to resolve client queries
  • Assisting lawyers to use the service efficiently
  • Maintaining the highest levels of customer service

Find out how far you can go

Person specification:

  • Excellent attention to detail, ability to retain high levels of concentration
  • Good organisational skills / keeping track of data
  • Computer literate and proficient at typing
  • Excellent communication skills
  • Strong customer focus
  • Self-motivated & quick learning
  • Flexible & enthusiastic team member
  • Capable of taking initiative and developing solutions

Work-life Balance

We offer a substantial benefits package to all employees, which includes 25 days holiday (plus the option to buy up to an additional 5 days), a generous pension scheme and private medical insurance through Vitality (including "phone a GP service", discounted gym membership and 'Vitality' Partner discounts).

All of our people are entitled to a biannual private health assessment through Nuffield Health and are included in the group life assurance scheme. We also have an Employee Assistance Programme (free telephone support and counselling service) and a cycle scheme (Save Tax & NI on a bike for cycling to work).

The hours are 36.25 per week, working shifts between 08:00 and 18:00 Monday to Friday, however we are open to considering requests to work more flexibly.

Responsible Business

To us, being a responsible business is second nature; a core part of Bevan Brittan's identity, running through our culture and embodied by the clients we serve.

Bevan Brittan seeks to play an active role within its local office communities. Through regular fundraising events, support for local initiatives and annual charity donations at Christmas, we have established a culture of giving within the firm. This has laid the foundations for our Responsible Business strategy.

In December 2020 we donated a total of £40,000 to our four regional office charities, with each charity receiving £10,000 towards the causes colleagues support throughout the year. The donations went towards providing vital services after a particularly challenging year. Our current selected charity in Bristol is St Peter's Hospice.

We want to demonstrate our commitment to these causes through action rather than words; colleagues from across the firm are already heavily involved, living and breathing the four pillars of our Responsible Business strategy:

  • Community Engagement
  • Diversity & Inclusion
  • Wellbeing
  • Environmental Sustainability

Collectively, these four pillars ensure we look after our colleagues' wellbeing; offer an environment in which all can progress on merit, regardless of personal circumstances or background; give something back to the communities in which we work; and protect the environment.

Some recent initiatives include:

  • Strava running club: a virtual firm-wide running club on Strava, with regular challenges to keep us all motivated to stay active.
  • Live Cook Along for Black History Month: We hosted a live virtual 'Cook Along' to share the connective power of food and community.
  • UK Disability History Month: We supported the event with informative pieces and real life stories, reflecting our commitment to supporting those of our colleagues who have a disability or who care for someone with a disability.
  • Each lawyer has the opportunity to undertake pro bono legal work for local charities and not-for-profit organisations. This has seen colleagues support the Great Western Air Ambulance Charity (Bristol), St Werburgh's City Farm (Bristol) and Moseley Road Swimming Baths (Birmingham).
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