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Job Title Bids Executive
Location Birmingham, Bristol or Leeds
Description

Join a team that makes real changes

Bevan Brittan is a UK-Top 100 commercial law firm providing a comprehensive range of legal services from offices in Birmingham, Bristol Leeds and London.

The firm advises businesses across construction, energy & resource management, higher education and financial services, complementing the firm's market leadership within housing, local government and health and social care.

We currently employ over 480 staff, including 83 Partners, and our award-winning teams provide construction, commercial, corporate, property, regulatory, employment and litigation (commercial and clinical negligence) legal advice and is one 'The Times Best Law Firms 2021'.

Bevan Brittan is an equal opportunities employer and welcomes applicants from all backgrounds.

Learn from the best

Our Bids team supports the ambitious growth plans of the firm and over the last 5 years, has successfully managed a steady increase in the number tenders with a particular focus on winning new work across central and local government, NHS and Housing providers.

You will be part of a vibrant Business Development & Marketing Department working with colleagues across business development, marketing, events and the Bids Team, plus working closely with some exceptional Partners who are leaders in their field.

"A very supportive firm with the depth of skills in its teams to provide a full service". - Chambers 2021

Rise to the Challenge

The Bids Executive provides day-to-day project management and supports/leads on agreed tenders by working closely with nominated Partner lead(s). The Bids Executive role will work closely with the Bid Manager with a need to coordinate and prioritise their workloads based on the demands of the firm.

On joining the team, you would undertake a variety of work including:

  • Assisting in the delivery of compelling, high impact and high quality bids so as to maximise the success ratio
  • Supporting the Bid Manager to implement successfully a coherent and efficient tender process and practice throughout the firm
  • Ensuring that information about tender wins and losses are communicated, and that feedback and recommendations for action are captured and acted upon
  • Producing work that is of high quality and in keeping with the Bevan Brittan brand by regular communication and work with BD&M team colleagues
  • Providing efficient and effective bids project management and support

The successful candidate will provide support for a variety of functions some of which will include:

  • Supporting the Bids Manager in all aspects of their role
  • Daily tracking of opportunities and circulating - direct, adverts or national, regional, local hubs
  • Information management of procurement hubs
  • Management of new tender opportunities from initial notification through to submission
  • Creating InDesign images for tenders responses and presentations
  • Ensuring tenders go through the BIDs checklist
  • Updating tender portal - adding tender documents, compliance documents, methodologies
  • Ensuring CVs are up to date and recorded on the internal databank
  • Developing and continually refreshing libraries of information e.g. credential database, quality policies, experience sheets etc.
  • Assisting Bids Manager in completing any feedback such as tender debriefs or weekly analysis
  • Additional bids support cover when the Bids Manager is out of office

The BD&M department are based in Bristol, however we are open to applicants based in our other office locations of Birmingham or Leeds.

Find out how far you can go

Essential skill set requirements:

  • Previous bids or legal service tenders experience essential, ideally in a legal or professional services environment
  • Excellent IT skills is a must including internet, intranet, portals, submission of bids online, communication, spreadsheets, databases
  • Excellent organisation skills
  • High attention to detail
  • Ability to remain calm and work effectively under pressure and tight deadlines
  • Degree in a challenging academic subject or relevant professional work experience
  • Strong written and verbal communication
  • Ability to build working relationships at all levels of seniority
  • Strong business acumen to provide opinion and challenge to others

Preferred skill set requirements:

  • Proactive
  • Constructive
  • Team player
  • Understanding the need for information to be up to date, relevant and consistent
  • A motivated, self-driven, results orientated individual
  • Problem solver
  • Experience in InDesign preferred but not essential - training can be provided

Work-life Balance

We offer a substantial benefits package to all employees, which includes 25 days holiday (plus the option to buy up to an additional 5 days), a generous pension scheme and private medical insurance through Vitality (including "phone a GP service", discounted gym membership and 'Vitality' Partner discounts).

All of our people are entitled to a biannual private health assessment through Nuffield Health and are included in the group life assurance scheme. We also have an Employee Assistance Programme (free telephone support and counselling service) and a cycle scheme (Save Tax & NI on a bike for cycling to work).

Due to COVID-19, our roles are currently home-based until it is safe to return to our modern office spaces. Our core operating hours are 9am - 5:15pm Monday to Friday.

Responsible Business

To us, being a responsible business is second nature; a core part of Bevan Brittan's identity, running through our culture and embodied by the clients we serve.

Bevan Brittan seeks to play an active role within its local office communities. Through regular fundraising events, support for local initiatives and annual charity donations at Christmas, we have established a culture of giving within the firm. This has laid the foundations for our Responsible Business strategy.

In December 2020 we donated a total of £40,000 to our four regional office charities, with each charity receiving £10,000 towards the causes colleagues support throughout the year. The donations went towards providing vital services after a particularly challenging year. Our latest nominated charities are Great Western Air Ambulance in Bristol, InUnity in Birmingham, Maggie's in Leeds and The Talent Tap in London.

We want to demonstrate our commitment to these causes through action rather than words; colleagues from across the firm are already heavily involved, living and breathing the four pillars of our Responsible Business strategy:

  • Community Engagement
  • Diversity & Inclusion
  • Wellbeing
  • Environmental Sustainability

Collectively, these four pillars ensure we look after our colleagues' wellbeing; offer an environment in which all can progress on merit, regardless of personal circumstances or background; give something back to the communities in which we work; and protect the environment.

Some recent initiatives include:

  • Strava running club: a virtual firm-wide running club on Strava, with regular challenges to keep us all motivated to stay active.
  • Live Cook Along for Black History Month: We hosted a live virtual 'Cook Along' to share the connective power of food and community.
  • UK Disability History Month: We supported the event with informative pieces and real life stories, reflecting our commitment to supporting those of our colleagues who have a disability or who care for someone with a disability.
  • Each lawyer has the opportunity to undertake pro bono legal work for local charities and not-for-profit organisations. This has seen colleagues support the Great Western Air Ambulance Charity (Bristol), St Werburgh's City Farm (Bristol) and Moseley Road Swimming Baths (Birmingham).
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