Not currently receiving applications. For agency users and internal applicant, please login, or register.
Risk & Best Practice Administrator
Join a team that makes real changes
Bevan Brittan is a UK-Top 100 commercial law firm providing a
comprehensive range of legal services from offices in Birmingham,
Bristol Leeds and London.
The firm advises businesses across construction, energy &
resource management, higher education and financial services,
complementing the firm's market leadership within housing, local
government and health and social care.
We currently employ over 480 staff, including 83 Partners, and our
award-winning teams provide construction, commercial, corporate,
property, regulatory, employment and litigation (commercial and
clinical negligence) legal advice.
Bevan Brittan was named among 'The Times Best Law Firms 2021' and has
recently won three major industry awards, along with being shortlisted
as a Finalist for a further eleven.
Bevan Brittan is an equal opportunities employer and welcomes
applicants from all backgrounds.
Learn from the best
An opportunity has arisen for a Risk and Best Practice
Administrator to support the expanding department, including the
Director of Risk, in the delivery of a professional and first class
risk and regulatory service to the firm.
This role would initially have a 50/50 split between
(i) supporting the team's work in overseeing the firm's Internal
Audit programme, which is delivered in part by outsourcing audits to
external consultants and (ii) assisting the Information Security
Manager in overseeing the operation of the firm's ISO 9001 Quality
Management System (QMS) and ISO 27001 Information Security
Management System (ISMS), and arranging the firm's annual external
ISO audits, alongside general administrative activities in support
of the wider activities of the Risk & Best Practice team. The
balance between these activities may change over time as the role
Bevan Brittan currently holds ISO 9001 (Quality
Management) and ISO 27001 (Information Security) certifications, and
is working towards certification to ISO 14001 (Environmental
Management). It also holds Cyber Essentials Plus. The retention of
these certifications is critical to the firm's future plans.
The role will be line-managed by one of the team's Risk
and Best Practice Lawyers, with a 'dotted line' report to the team's
Information Security Manager.
Rise to the Challenge
On joining the team, you would undertake a variety of
Audit Support Focus
Arranging meetings with internal stakeholders/audit
participants and external auditors to ensure that audits
progress in line with pre-agreed timetables.
Locating and arranging access to key documents/information to
assist external auditors in preparing for, and carrying out
Proactively liaising with internal stakeholders in relation to
audit findings which require their actions to close off.
Dealing with miscellaneous incoming messages relating to audits.
Participating in audit planning.
Ad hoc internal audit activities.
ISO Support Focus
Assisting the Information Security Manager with maintaining
the firm's ISO Opportunities for Improvement (OFI) log,
including chasing and progressing agreed actions.
Assisting the Information Security Manager with collating
information for, and completion of client Information Security questionnaires.
Assisting with the review and deletion of ISO-related data in
line with our GDPR obligations.
Attending and preparing minutes for monthly ISO14001 meetings,
and circulating minutes to participants.
Ad hoc ISO activities.
General Risk & Best Practice Support Focus
Assisting with incoming queries relating to Information
Security (including data protection) and handling these
efficiently and in a way which ensures that there is visibility
on progress for the Information Security Manager and Risk and
Best Practice Lawyer.
Assisting the Information Security Manager with arranging the
annual Enterprise and Operational Risk register review meetings
with internal stakeholders and external consultants.
Ad hoc Risk & Best Practice queries.
What we are looking for from you
The successful candidate will possess the following key
skills and experience:
Familiarity with Microsoft applications (Outlook,
Word, Excel, PowerPoint, Visio, SharePoint).
Good word processing skills, ability to touch type.
Good working understanding of IT systems (including
document management systems such as FileSite/iManage, client and
case management systems such as 3E MatterSphere, online training
systems such as VinciWorks, and cloud-based content-sharing sites
such as HighQ Collaborate).
Familiarity with collaborative working tools such as
MS Teams, Zoom and Skype.
Awareness of the key principles of Quality Management
and Information Security (any specific knowledge of ISO 9001 and
ISO 27001 systems will be an advantage).
Awareness of how audits are performed, either by
direct involvement with an Internal Audit programme or helping to
facilitate external audits in a professional services/regulated
firm will be an advantage.
Additional skills key to the role include:
Ability to work in a careful, methodological way with
excellent attention to detail and personal organisation to ensure
that issues are followed through and closed out.
Ability to develop and build upon strong
relationships with key internal stakeholders in the legal and
business services departments, and business support services.
Excellent written and verbal communication skills.
Ability to identify improvements to working practices
within the Risk & Best Practice team so as to maximise
efficiency, including via potential software solutions.
Good awareness and understanding of IT software
systems, specifically as they apply to law firms would be an advantage.
Ability to take ownership of tasks and projects and
manage own workload to meet deadlines, identifying any risks to
agreed deadlines and addressing these proactively.
Ability to deliver work of a high quality, whilst
ensuring that time allocated to particular tasks is proportionate.
Proactive, self-motivated and flexible approach
We offer a substantial benefits package to all employees, which
includes 25 days holiday (plus the option to buy up to an additional 5
days), a generous pension scheme and private medical insurance through
Vitality (including "phone a GP service", discounted gym membership
and 'Vitality' Partner discounts).
All of our people are entitled to a biannual private health
assessment through Nuffield Health and are included in the group life
assurance scheme. We also have an Employee Assistance Programme (free
telephone support and counselling service) and a cycle scheme (Save
Tax & NI on a bike for cycling to work).
Where possible, we want to offer Bevan Brittan people a high degree
of self-determination around how they work their week and we operate a
hybrid working model based on the needs of our clients, and all of our
modern offices are COVID-19 secure. Our core operating hours are 9am -
5:15pm Monday to Friday, however we are open to considering requests
to work more flexibly around those times.
To us, being a responsible business is second nature; a core part of
Bevan Brittan's identity, running through our culture and embodied by
the clients we serve.
Bevan Brittan seeks to play an active role within its local office
communities. Through regular fundraising events, support for local
initiatives and annual charity donations at Christmas, we have
established a culture of giving within the firm. This has laid the
foundations for our Responsible Business strategy.
In December 2020 we donated a total of £40,000 to our four regional
office charities, with each charity receiving £10,000 towards the
causes colleagues support throughout the year. The donations went
towards providing vital services after a particularly challenging year.
We want to demonstrate our commitment to these causes through action
rather than words; colleagues from across the firm are already heavily
involved, living and breathing the four pillars of our Responsible
Diversity & Inclusion
Collectively, these four pillars ensure we look after our colleagues'
wellbeing; offer an environment in which all can progress on merit,
regardless of personal circumstances or background; give something
back to the communities in which we work; and protect the environment.
Some recent initiatives include:
Strava running club: a virtual firm-wide running club on Strava,
with regular challenges to keep us all motivated to stay active.
Live Cook Along for Black History Month: We hosted a live virtual
'Cook Along' to share the connective power of food and community.
UK Disability History Month: We supported the event with
informative pieces and real life stories, reflecting our commitment
to supporting those of our colleagues who have a disability or who
care for someone with a disability.
Each lawyer has the opportunity to undertake pro bono legal work
for local charities and not-for-profit organisations. This has seen
colleagues support the Great Western Air Ambulance Charity
(Bristol), St Werburgh's City Farm (Bristol) and Moseley Road
Swimming Baths (Birmingham).