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Job Title Risk & Best Practice Administrator
Location Bristol
Description

Join a team that makes real changes

Bevan Brittan is a UK-Top 100 commercial law firm providing a comprehensive range of legal services from offices in Birmingham, Bristol Leeds and London.

The firm advises businesses across construction, energy & resource management, higher education and financial services, complementing the firm's market leadership within housing, local government and health and social care.

We currently employ over 480 staff, including 83 Partners, and our award-winning teams provide construction, commercial, corporate, property, regulatory, employment and litigation (commercial and clinical negligence) legal advice.

Bevan Brittan was named among 'The Times Best Law Firms 2021' and has recently won three major industry awards, along with being shortlisted as a Finalist for a further eleven.

Bevan Brittan is an equal opportunities employer and welcomes applicants from all backgrounds.

Learn from the best

An opportunity has arisen for a Risk and Best Practice Administrator to support the expanding department, including the Director of Risk, in the delivery of a professional and first class risk and regulatory service to the firm.

This role would initially have a 50/50 split between (i) supporting the team's work in overseeing the firm's Internal Audit programme, which is delivered in part by outsourcing audits to external consultants and (ii) assisting the Information Security Manager in overseeing the operation of the firm's ISO 9001 Quality Management System (QMS) and ISO 27001 Information Security Management System (ISMS), and arranging the firm's annual external ISO audits, alongside general administrative activities in support of the wider activities of the Risk & Best Practice team. The balance between these activities may change over time as the role develops.

Bevan Brittan currently holds ISO 9001 (Quality Management) and ISO 27001 (Information Security) certifications, and is working towards certification to ISO 14001 (Environmental Management). It also holds Cyber Essentials Plus. The retention of these certifications is critical to the firm's future plans.

The role will be line-managed by one of the team's Risk and Best Practice Lawyers, with a 'dotted line' report to the team's Information Security Manager.

Rise to the Challenge

On joining the team, you would undertake a variety of work, including:

  • Audit Support Focus
    • Arranging meetings with internal stakeholders/audit participants and external auditors to ensure that audits progress in line with pre-agreed timetables.
    • Locating and arranging access to key documents/information to assist external auditors in preparing for, and carrying out audit engagements.
    • Proactively liaising with internal stakeholders in relation to audit findings which require their actions to close off.
    • Dealing with miscellaneous incoming messages relating to audits.
    • Participating in audit planning.
    • Ad hoc internal audit activities.
  • ISO Support Focus
    • Assisting the Information Security Manager with maintaining the firm's ISO Opportunities for Improvement (OFI) log, including chasing and progressing agreed actions.
    • Assisting the Information Security Manager with collating information for, and completion of client Information Security questionnaires.
    • Assisting with the review and deletion of ISO-related data in line with our GDPR obligations.
    • Attending and preparing minutes for monthly ISO14001 meetings, and circulating minutes to participants.
    • Ad hoc ISO activities.
  • General Risk & Best Practice Support Focus
    • Assisting with incoming queries relating to Information Security (including data protection) and handling these efficiently and in a way which ensures that there is visibility on progress for the Information Security Manager and Risk and Best Practice Lawyer.
    • Assisting the Information Security Manager with arranging the annual Enterprise and Operational Risk register review meetings with internal stakeholders and external consultants.
    • Ad hoc Risk & Best Practice queries.

What we are looking for from you

The successful candidate will possess the following key skills and experience:

  • Familiarity with Microsoft applications (Outlook, Word, Excel, PowerPoint, Visio, SharePoint).
  • Good word processing skills, ability to touch type.
  • Good working understanding of IT systems (including document management systems such as FileSite/iManage, client and case management systems such as 3E MatterSphere, online training systems such as VinciWorks, and cloud-based content-sharing sites such as HighQ Collaborate).
  • Familiarity with collaborative working tools such as MS Teams, Zoom and Skype.
  • Awareness of the key principles of Quality Management and Information Security (any specific knowledge of ISO 9001 and ISO 27001 systems will be an advantage).
  • Awareness of how audits are performed, either by direct involvement with an Internal Audit programme or helping to facilitate external audits in a professional services/regulated firm will be an advantage.

Additional skills key to the role include:

  • Ability to work in a careful, methodological way with excellent attention to detail and personal organisation to ensure that issues are followed through and closed out.
  • Ability to develop and build upon strong relationships with key internal stakeholders in the legal and business services departments, and business support services.
  • Excellent written and verbal communication skills.
  • Ability to identify improvements to working practices within the Risk & Best Practice team so as to maximise efficiency, including via potential software solutions.
  • Good awareness and understanding of IT software systems, specifically as they apply to law firms would be an advantage.
  • Ability to take ownership of tasks and projects and manage own workload to meet deadlines, identifying any risks to agreed deadlines and addressing these proactively.
  • Ability to deliver work of a high quality, whilst ensuring that time allocated to particular tasks is proportionate.
  • Proactive, self-motivated and flexible approach

Work-life Balance

We offer a substantial benefits package to all employees, which includes 25 days holiday (plus the option to buy up to an additional 5 days), a generous pension scheme and private medical insurance through Vitality (including "phone a GP service", discounted gym membership and 'Vitality' Partner discounts).

All of our people are entitled to a biannual private health assessment through Nuffield Health and are included in the group life assurance scheme. We also have an Employee Assistance Programme (free telephone support and counselling service) and a cycle scheme (Save Tax & NI on a bike for cycling to work).

Where possible, we want to offer Bevan Brittan people a high degree of self-determination around how they work their week and we operate a hybrid working model based on the needs of our clients, and all of our modern offices are COVID-19 secure. Our core operating hours are 9am - 5:15pm Monday to Friday, however we are open to considering requests to work more flexibly around those times.

Responsible Business

To us, being a responsible business is second nature; a core part of Bevan Brittan's identity, running through our culture and embodied by the clients we serve.

Bevan Brittan seeks to play an active role within its local office communities. Through regular fundraising events, support for local initiatives and annual charity donations at Christmas, we have established a culture of giving within the firm. This has laid the foundations for our Responsible Business strategy.

In December 2020 we donated a total of £40,000 to our four regional office charities, with each charity receiving £10,000 towards the causes colleagues support throughout the year. The donations went towards providing vital services after a particularly challenging year.

We want to demonstrate our commitment to these causes through action rather than words; colleagues from across the firm are already heavily involved, living and breathing the four pillars of our Responsible Business strategy:

  • Community Engagement
  • Diversity & Inclusion
  • Wellbeing
  • Environmental Sustainability

Collectively, these four pillars ensure we look after our colleagues' wellbeing; offer an environment in which all can progress on merit, regardless of personal circumstances or background; give something back to the communities in which we work; and protect the environment.

Some recent initiatives include:

  • Strava running club: a virtual firm-wide running club on Strava, with regular challenges to keep us all motivated to stay active.
  • Live Cook Along for Black History Month: We hosted a live virtual 'Cook Along' to share the connective power of food and community.
  • UK Disability History Month: We supported the event with informative pieces and real life stories, reflecting our commitment to supporting those of our colleagues who have a disability or who care for someone with a disability.
  • Each lawyer has the opportunity to undertake pro bono legal work for local charities and not-for-profit organisations. This has seen colleagues support the Great Western Air Ambulance Charity (Bristol), St Werburgh's City Farm (Bristol) and Moseley Road Swimming Baths (Birmingham).
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