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Job Title Events Assistant
Location Bristol

Job Title: Events Assistant

Location: Bristol

Join a team that makes real changes

Bevan Brittan is a UK-Top 100 commercial law firm providing a comprehensive range of legal services from offices in Birmingham, Bristol, Leeds and London.

The firm advises businesses across construction, energy & resource management, higher education and financial services, complementing the firm's market leadership within housing, local government and health and social care.

We currently employ over 500 people, including 80 Partners, and our award-winning teams provide construction, commercial, corporate, property, regulatory, employment and litigation (commercial and clinical negligence) legal advice.

Bevan Brittan is named among 'The Times Best Law Firms 2022' and has recently either won or been shortlisted for a number of prestigious awards including 'Legal Firm of the Year' at the Bristol Life Awards 2021.

We are driven by our 4 values: Relationships, Results, Reputation and Responsible. These give us a sense of purpose and ensure we always work collaboratively with clients and colleagues, continually improve, make the right choices and act with integrity.

Bevan Brittan is an equal opportunities employer and welcomes applicants from all backgrounds.

Rise to the Challenge

We have an exciting opportunity for an Events Assistant to join our vibrant Business Development & Marketing team. This role will involve:

  • Supporting the Events Executive with all aspects of the administration and delivery of the Bevan Brittan events programme digitally and across our four office locations
  • Using our CMS to create web pages to promote the events programme, ensuring that the information is always current and correct
  • Sourcing external venues and developing relationships as well as supporting the Events Executive with the upkeep of current relationships
  • Managing service delivery issues or dealing with colleague queries about the venues hosting our external meeting rooms.
  • Management of the marketing database for use with event email campaigns both pre and post event ensuring data accuracy
  • Using Eventbrite to set up each event, manage registrations and communications with delegates
  • Manage the Events email inbox, therefore being the first point of contact for delegates
  • Using InDesign to create graphics, invitations, agendas and to edit marketing collateral for events
  • Promoting our events on appropriate social media platforms
  • Following processes and keeping databases and spreadsheets up to date
  • Proof reading materials for sense and grammatical accuracy
  • Working with internal teams to ensure that event collateral is produced and delivered to meet deadlines
  • Using our document management system to ensure all communication is accurately filed
  • Compiling reports and analysis
  • Where required, subject to workloads, support the Marketing team to manage and distribute non-event related eCommunications.

Find out how far you can go

Essential skill set requirements:

  • Calm under pressure
  • Good time management and a reliable approach to work
  • Can demonstrate tact and assertiveness in communications with internal and external stakeholders
  • Willing to work outside of normal office hours and locations when required for event delivery; this will include some overnight stays
  • Eager to improve our events offering by working with the Events Executive to suggest and implement new ideas
  • A proactive individual who works well as part of a team

Preferred skill set requirements:

  • Experience of any of the following systems is beneficial but training will be provided - InDesign, Hoot suite, Survey Monkey, Eventbrite, Zoom
  • Experience of the Microsoft Suite is essential - to include Outlook, Word, Excel and PowerPoint
  • Excellent attention to detail
  • Able to demonstrate experience of organisational skills, preferably within a professional services environment
  • Excellent communication skills, both written and verbal

Work-life Balance

We offer a substantial benefits package to all employees, which includes 25 days holiday (plus the option to buy up to an additional 5 days), a generous pension scheme and private medical insurance through Vitality (including "phone a GP service", discounted gym membership and 'Vitality' Partner discounts).

All of our people are entitled to a biennial private health assessment through Nuffield Health and are included in the group life assurance scheme. We also have an Employee Assistance Programme (free telephone support and counselling service) and a cycle scheme (Save Tax & NI on a bike for cycling to work).

Where possible, we want to offer all Bevan Brittan people flexibility to work their week in a way that suits them - we operate a hybrid working model based on the needs of our clients, teams and that of the individual. Our core business hours are 9am - 5:15pm Monday to Friday, however we are open to individuals working more flexibly around those times and would welcome a conversation with you if you have any questions.

Responsible Business

To us, being a responsible business is second nature; a core part of Bevan Brittan's identity, running through our culture and embodied by the clients we serve.

Bevan Brittan seeks to play an active role within its local office communities. Through regular fundraising events, support for local initiatives and annual charity donations at Christmas, we have established a culture of giving within the firm. In December 2021 we donated a total of £60,000 to our four regional office charities, with each charity receiving £15,000 to help fund their vital services.

Our current selected charities in Bristol, Birmingham and Leeds are Great Western Air Ambulance, InUnity and Maggie's Cancer Care.

We want to demonstrate our commitment to these causes through actions rather than words; colleagues from across the firm are already heavily involved, living and breathing the four pillars of our Responsible Business strategy:

  • Community Engagement
  • Environmental Sustainability
  • Equality, Diversity & Inclusion
  • Wellbeing

Collectively, these four pillars ensure we look after our colleagues' wellbeing; offer an environment in which all can progress on merit, regardless of personal circumstances or background; give something back to the communities in which we work; and protect the environment.

Bevan Brittan is proudly a carbon neutral firm. We have achieved the UN's Climate Neutral Now accreditation and our environmental sustainability plan is focussed on achieving our net zero carbon target.

Each lawyer has the opportunity to undertake pro bono legal work for local charities and not-for-profit organisations. This has seen colleagues support the Great Western Air Ambulance Charity (Bristol), Moseley Road Swimming Baths (Birmingham), Yorkshire Cat Rescue (Leeds), Great Western Credit Union (London), and several others.