Location:
Bristol (however will consider candidates for our Birmingham or Leeds office)
Join a team that makes real changes
Bevan Brittan is a UK-Top 100 commercial law firm providing a
comprehensive range of legal services from offices in Bristol,
Birmingham, Leeds and London.
The firm advises businesses across construction, energy &
resource management, higher education and financial services,
complementing the firm's market leadership within housing, local
government and health and social care.
We currently employ over 500 people, including 80 Partners, and our
award-winning teams provide construction, commercial, corporate,
property, regulatory, employment and litigation (commercial and
clinical negligence) legal advice.
Bevan Brittan is named among 'The Times Best Law Firms 2022' and has
recently either won or been shortlisted for a number of prestigious
awards including 'Legal Firm of the Year' at the Bristol Life Awards 2021.
We are driven by our 4 values: Relationships, Results, Reputation and
Responsible. These give us a sense of purpose and ensure we always
work collaboratively with clients and colleagues, continually improve,
make the right choices and act with integrity.
Bevan Brittan is an equal opportunities employer and welcomes
applicants from all backgrounds.
Rise to the Challenge
The successful candidate will join Bevan Brittan's growing Risk &
Best Practice (R&BP) team. Whilst the team is based in Bristol,
suitable candidates based in the Birmingham or Leeds areas would also
be considered. The team is responsible for operating, maintaining and
monitoring the firm's Management System (ISO 9001, ISO 27001 and ISO
14001), ensuring firm-wide compliance with legal and regulatory
requirements and promoting Best Practice within the firm and by third
parties working with the firm.
Current R&BP team members include:
Director of Risk: A board member and head of the
R&BP team, has overall responsibility for Best Practice,
Information Security and Environmental Management at strategic
level.
R&BP Solicitors:Provide a front-line risk and
regulatory advice service to the firm, and the firm's management.
Information Security Manager (CISM): Oversees the day-to-day
operation and maintenance of the firm's Management System (ISO 9001,
ISO 27001 and ISO 14001), plus the firm's Cyber Security and
Business Continuity/Disaster Recovery (BC/DR) improvement programmes.
R&BP Assistants: Provide administrative support
to the R&BP team, including the logging of information
security and data protection incidents, and assisting the R&BP
Solicitor and CISM with the management of the firm's internal and
external audit programmes.
Due Diligence Officers: Support solicitors with the
onboarding of new clients, including compliance with our
obligations under the Money Laundering Regulations
RESPONSIBILITIES INCLUDE:
As the firm's ISO management system
continues to evolve, the Information Security Assistant will support
the CISM and contribute to the team by carrying out the following
key tasks:
Supporting the Information Security Manager (CISM):
Maintenance of the firm's ISO Management System, including
preparing for our annual ISO audits, setting up interviews with
audit participants, and dealing with invoicing and other
administrative aspects associated with the audits, (including
following up and closing out agreed audit actions)
Collating information for and completion of Information Security
(InfoSec) and Cyber Security (CyberSec) questionnaires received from clients.
Rolling out InfoSec/CyberSec training across the firm and ensuring
completion of outstanding training
Contributing to InfoSec//CyberSec related change projects, and
handling day-to-day queries
Coordinating meetings of internal stakeholders to drive
improvements in compliance in InfoSec and CyberSec policies,
processes and procedures and address specific InfoSec/CyberSec issues.
Assisting with the testing of Business Continuity plans, and
Business Impact Assessment (BIA) across the firm, with a view to the
firm achieving ISO 22301 (business continuity) in due course.
Undertaking such other duties as may be
required within the general scope of the role
General Risk & Best Practice Support
Providing additional support to
the R&BP team.
Dealing with emails and calls
relating to client queries and complaints.
Preparing and publishing
intranet news items for the R&BP team.
Updating R&BP team policies
and guidance on the Know How database, and updating relevant links
on the intranet
Creation of new internal
approval processes using HighQ Collaborate.
PERSONAL SPECIFICATION
The successful candidate will have:
A careful, methodical approach with
excellent attention to detail and strong personal organisation to
ensure that issues are followed through and closed out.
The ability to prioritise work (and
reprioritise where urgent issues arise), deliver to pace and to deadlines,
The ability to work independently and on
their own initiative, being ambitious for improvement across the
firm, but mindful of, & subject to the priorities set by the
Director of Risk and the wider firm strategy.
Ability to develop and build
upon strong relationships with key stakeholders within the firm
Excellent written and verbal
communication skills.
The ability to identify improvements to
working practices within the R&BP team so as to maximise efficiency.
Ability to take ownership of
tasks and manage own workload to meet deadlines, identifying any
risks to agreed deadlines and addressing these proactively.
Ability to deliver work of a
high quality, whilst ensuring that time allocated to particular
tasks is proportionate.
Proactive, self-motivated and
flexible approach.
In dealings with external third
parties, being an effective ambassador and advocate for the firm,
its culture and values.
Whilst not a requirement, the
following would also be an advantage:
Relevant experience of working
in a business involved in the provision of legal services
Experience in ISO management systems and
accreditations and/or Lexcel
Familiarity with Microsoft
applications (Outlook, Word, Excel, PowerPoint, SharePoint
Designer and Visio).
Good working understanding of IT
systems (including document management systems such as
FileSite/iManage, finance systems such as 3E, case management
systems such as MatterSphere, online training systems such as
VinciWorks, and cloud-based content-sharing sites such as HighQ
Collaborate).
Awareness of the key principles
of GDPR, Information Security and Quality Management
Work-life Balance
We offer a substantial benefits package to all employees, which
includes 25 days holiday (plus the option to buy up to an additional 5
days), a generous pension scheme and private medical insurance through
Vitality (including "phone a GP service", discounted gym
membership and 'Vitality' Partner discounts).
All of our people are entitled to a biennial private health
assessment through Nuffield Health and are included in the group life
assurance scheme. We also have an Employee Assistance Programme (free
telephone support and counselling service) and a cycle scheme (Save
Tax & NI on a bike for cycling to work).
Where possible, we want to offer
all Bevan Brittan people flexibility to work their week in a way
that suits them - we operate a hybrid working model based on the
needs of our clients, teams and that of the individual. Our core
business hours are 9am - 5:15pm Monday to Friday, however we are
open to individuals working more flexibly around those times and
would welcome a conversation with you if you have any questions.
Responsible Business
To us, being a responsible business is second nature; a core part of
Bevan Brittan's identity, running through our culture and embodied by
the clients we serve.
Bevan Brittan seeks to play an active role within its local office
communities. Through regular fundraising events, support for local
initiatives and annual charity donations at Christmas, we have
established a culture of giving within the firm. In December 2021 we
donated a total of £60,000 to our four regional office charities, with
each charity receiving £15,000 to help fund their vital services.
Our current selected charity in Bristol is Great Western Air Ambulance.
We want to demonstrate our commitment to these causes through actions
rather than words; colleagues from across the firm are already heavily
involved, living and breathing the four pillars of our Responsible
Business strategy:
Community Engagement
Environmental Sustainability
Equality, Diversity & Inclusion
Wellbeing
Collectively, these four pillars ensure we look after our colleagues'
wellbeing; offer an environment in which all can progress on merit,
regardless of personal circumstances or background; give something
back to the communities in which we work; and protect the environment.
Bevan Brittan is proudly a carbon neutral firm. We have achieved the
UN's Climate Neutral Now accreditation and our environmental
sustainability plan is focussed on achieving our net zero carbon target.
Each lawyer has the opportunity to undertake pro bono legal work for
local charities and not-for-profit organisations. This has seen
colleagues support the Great Western Air Ambulance Charity (Bristol),
Moseley Road Swimming Baths (Birmingham), Yorkshire Cat Rescue
(Leeds), Great Western Credit Union (London), and several others.
