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Job Title Records Manager / Project Manager (12 month FTC)
Location Bristol

Job Title: Records Manager / Project Manager (12-18 month FTC, Full Time or Part Time)

Location: Bristol

Join a team that makes real changes

Bevan Brittan is a UK-Top 100 commercial law firm providing a comprehensive range of legal services from offices in Bristol, Birmingham, Leeds and London.

The firm advises businesses across construction, energy & resource management, higher education and financial services, complementing the firm's market leadership within housing, local government and health and social care.

We currently employ over 500 people, including 80 Partners, and our award-winning teams provide construction, commercial, corporate, property, regulatory, employment and litigation (commercial and clinical negligence) legal advice.

Bevan Brittan is named among 'The Times Best Law Firms 2022' and has recently either won or been shortlisted for a number of prestigious awards.

We are driven by our 4 values: Relationships, Results, Reputation and Responsible. These give us a sense of purpose and ensure we always work collaboratively with clients and colleagues, continually improve, make the right choices and act with integrity.

Bevan Brittan is an equal opportunities employer and welcomes applicants from all backgrounds.

Rise to the Challenge

This role will be working closely with the Transformation, Risk & Best Practice and Business Support Services teams, who all have a role in managing the firm's paper and electronic records.

Bevan Brittan has recently completed a strategic review of our arrangements for off-site records management storage and destruction and has taken the decision to change its current service providers. We have also reviewed our policies on retention periods for our records including hard copy records, as a result of which we anticipate carrying out a large-scale destruction exercise over the course of the next 12 months.

This is a new role for a fixed term of 12-18 months, on either a part time or full time basis depending on your availability/preference, to support Bevan Brittan in achieving its aims on records management which include:

  • On boarding the new paper destruction service provider and managing the termination of the existing provider including new operational procedures for on-site collection of papers to be destroyed in each of our 4 locations.
  • Devising and implementing a new process for destroying paper records that meets the retention criteria in conjunction with the new provider.
  • Devising and implementing a plan to move offsite files which are to be retained from the existing storage provider to the new provider, including developing operational procedures to ensure accurate record keeping and recruiting additional temporary resource if needed.
  • Overseeing and managing this strategic and operational change in records management, including collaborating with internal stakeholders, planning and regular reporting of progress.
  • Working with the business to consider the processes, and resources appropriate to meet the firm's ongoing need to destroy hard copy records, once the remedial phase of the work has concluded.

Find out how far you can go

The ideal individual will possess the following skills and experiences:

  • In depth knowledge of records management best practice ideally in a law firm or professional services setting. Familiarity with records retention policy and practice in a professional services firm and general knowledge of data protection obligations
  • Excellent supplier management skills and experience including defining and monitoring KPI's and escalating supplier performance issues
  • Strong project management skills. Any formal qualification in project management will be an advantage
  • Good attention to detail, ability to track and manage multiple streams of work and hold stakeholders to account
  • Ability to co-ordinate project staff, and undertake resource planning and allocation to bring about successful project conclusion
  • Ability to create new processes and procedures for active records management
  • Ability to manage financial aspects of a project so as to deliver change to budget whilst also meeting time and quality metrics
  • Regular reporting to management, tracking project performance, including risk management.
  • Experience of working with a wide range of internal and external stakeholders
  • As well as being a records management specialist, the post holder will have excellent IT skills, be competent in the use of Microsoft office packages, virtual meeting software, and be prepared to undertake learning on new systems
  • Contribute to the taking forward of innovative ideas and solutions
  • Happy to work closely with others and on own initiative

The following would also be beneficial (but not essential):

  • Knowledge of law firms or similar professional service firms and the delivery of legal services
  • Relevant professional qualification in project management an advantage
  • A qualification in records or information management such as the Archives and Records Management Association UK & Ireland would also be an advantage

Work-life Balance

We offer a substantial benefits package to all employees, which includes 25 days holiday (plus the option to buy up to an additional 5 days), a generous pension scheme and private medical insurance through Vitality (including "phone a GP service", discounted gym membership and 'Vitality' Partner discounts).

All of our people are entitled to a biennial private health assessment through Nuffield Health and are included in the group life assurance scheme. We also have an Employee Assistance Programme (free telephone support and counselling service) and a cycle scheme (Save Tax & NI on a bike for cycling to work).

Where possible, we want to offer all Bevan Brittan people flexibility to work their week in a way that suits them - we operate a hybrid working model based on the needs of our clients, teams and that of the individual. Our core business hours are 9am - 5:15pm Monday to Friday, however we are open to individuals working more flexibly around those times and would welcome a conversation with you if you have any questions.

Responsible Business

To us, being a responsible business is second nature; a core part of Bevan Brittan's identity, running through our culture and embodied by the clients we serve.

Bevan Brittan seeks to play an active role within its local office communities. Through regular fundraising events, support for local initiatives and annual charity donations at Christmas, we have established a culture of giving within the firm. In December 2021 we donated a total of £60,000 to our four regional office charities, with each charity receiving £15,000 to help fund their vital services.

Our current selected charity in Bristol is Great Western Air Ambulance Charity.

We want to demonstrate our commitment to these causes through actions rather than words; colleagues from across the firm are already heavily involved, living and breathing the four pillars of our Responsible Business strategy:

  • Community Engagement
  • Environmental Sustainability
  • Equality, Diversity & Inclusion
  • Wellbeing

Collectively, these four pillars ensure we look after our colleagues' wellbeing; offer an environment in which all can progress on merit, regardless of personal circumstances or background; give something back to the communities in which we work; and protect the environment.

Bevan Brittan is proudly a carbon neutral firm. We have achieved the UN's Climate Neutral Now accreditation and our environmental sustainability plan is focussed on achieving our net zero carbon target.

Each lawyer has the opportunity to undertake pro bono legal work for local charities and not-for-profit organisations. This has seen colleagues support the Great Western Air Ambulance Charity (Bristol), Moseley Road Swimming Baths (Birmingham), Yorkshire Cat Rescue (Leeds), Great Western Credit Union (London), and several others.