Records Manager / Project Manager (12 month FTC)
Join a team that makes real changes
Bevan Brittan is a UK-Top 100 commercial law firm providing a
comprehensive range of legal services from offices in Bristol,
Birmingham, Leeds and London.
The firm advises businesses across construction, energy &
resource management, higher education and financial services,
complementing the firm's market leadership within housing, local
government and health and social care.
We currently employ over 500 people, including 80 Partners, and our
award-winning teams provide construction, commercial, corporate,
property, regulatory, employment and litigation (commercial and
clinical negligence) legal advice.
Bevan Brittan is named among 'The Times Best Law Firms 2022' and has
recently either won or been shortlisted for a number of prestigious awards.
We are driven by our 4 values: Relationships, Results, Reputation and
Responsible. These give us a sense of purpose and ensure we always
work collaboratively with clients and colleagues, continually improve,
make the right choices and act with integrity.
Bevan Brittan is an equal opportunities employer and welcomes
applicants from all backgrounds.
Rise to the Challenge
This role will be working closely with the
Transformation, Risk & Best Practice and Business Support
Services teams, who all have a role in managing the firm's paper and
Bevan Brittan has recently completed a strategic review
of our arrangements for off-site records management storage and
destruction and has taken the decision to change its current service
providers. We have also reviewed our policies on retention periods
for our records including hard copy records, as a result of which we
anticipate carrying out a large-scale destruction exercise over the
course of the next 12 months.
This is a new role for a fixed term of 12 months to
support Bevan Brittan in achieving its aims on records management
On boarding the new paper destruction service
provider and managing the termination of the existing provider
including new operational procedures for on-site collection of
papers to be destroyed in each of our 4 locations.
Devising and implementing a new process for
destroying paper records that meets the retention criteria in
conjunction with the new provider.
Devising and implementing a plan to move offsite
files which are to be retained from the existing storage provider
to the new provider, including developing operational procedures
to ensure accurate record keeping and recruiting additional
temporary resource if needed.
Overseeing and managing this strategic and
operational change in records management, including collaborating
with internal stakeholders, planning and regular reporting of progress.
Working with the business to consider the processes,
and resources appropriate to meet the firm's ongoing need to
destroy hard copy records, once the remedial phase of the work has concluded.
Find out how far you can go
The ideal individual will possess the following skills
In depth knowledge of records
management best practice ideally in a law firm or professional
services setting. Familiarity with records retention policy and
practice in a professional services firm and general knowledge of
data protection obligations
Excellent supplier management skills
and experience including defining and monitoring KPI's and
escalating supplier performance issues
Strong project management skills.
Any formal qualification in project management will be an advantage
Good attention to detail, ability to
track and manage multiple streams of work and hold stakeholders to account
Ability to co-ordinate project
staff, and undertake resource planning and allocation to bring about
successful project conclusion
Ability to create new processes and
procedures for active records management
Ability to manage financial aspects
of a project so as to deliver change to budget whilst also meeting
time and quality metrics
Regular reporting to management,
tracking project performance, including risk management.
Experience of working with a wide
range of internal and external stakeholders
As well as being a records
management specialist, the post holder will have excellent IT
skills, be competent in the use of Microsoft office packages,
virtual meeting software, and be prepared to undertake learning on
Contribute to the taking forward of
innovative ideas and solutions
Happy to work closely with others and on
The following would also be beneficial (but not essential):
Knowledge of law firms or similar
professional service firms and the delivery of legal services
qualification in project management an advantage
A qualification in records or
information management such as the Archives and Records Management
Association UK & Ireland would also be an advantage
We offer a substantial benefits package to all employees, which
includes 25 days holiday (plus the option to buy up to an additional 5
days), a generous pension scheme and private medical insurance through
Vitality (including "phone a GP service", discounted gym membership
and 'Vitality' Partner discounts).
All of our people are entitled to a biennial private health
assessment through Nuffield Health and are included in the group life
assurance scheme. We also have an Employee Assistance Programme (free
telephone support and counselling service) and a cycle scheme (Save
Tax & NI on a bike for cycling to work).
Where possible, we want to offer
all Bevan Brittan people flexibility to work their week in a way
that suits them - we operate a hybrid working model based on the
needs of our clients, teams and that of the individual. Our core
business hours are 9am - 5:15pm Monday to Friday, however we are
open to individuals working more flexibly around those times and
would welcome a conversation with you if you have any questions.
To us, being a responsible business is second nature; a core part of
Bevan Brittan's identity, running through our culture and embodied by
the clients we serve.
Bevan Brittan seeks to play an active role within its local office
communities. Through regular fundraising events, support for local
initiatives and annual charity donations at Christmas, we have
established a culture of giving within the firm. In December 2021 we
donated a total of £60,000 to our four regional office charities, with
each charity receiving £15,000 to help fund their vital services.
Our current selected charity in Bristol is Great Western Air
We want to demonstrate our commitment to these causes through actions
rather than words; colleagues from across the firm are already heavily
involved, living and breathing the four pillars of our Responsible
Equality, Diversity & Inclusion
Collectively, these four pillars ensure we look after our colleagues'
wellbeing; offer an environment in which all can progress on merit,
regardless of personal circumstances or background; give something
back to the communities in which we work; and protect the environment.
Bevan Brittan is proudly a carbon neutral firm. We have achieved the
UN's Climate Neutral Now accreditation and our environmental
sustainability plan is focussed on achieving our net zero carbon target.
Each lawyer has the opportunity to undertake pro bono legal work for
local charities and not-for-profit organisations. This has seen
colleagues support the Great Western Air Ambulance Charity (Bristol),
Moseley Road Swimming Baths (Birmingham), Yorkshire Cat Rescue
(Leeds), Great Western Credit Union (London), and several others.