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Job Title Business Support Archivist Assistant
Location Bristol
Description

Job Title

Business Support Archivist Assistant

Location

Bristol

Description
Business Support Services Archivist Assistant

Join a team that makes real changes

Bevan Brittan is a UK-Top 100 commercial law firm providing a comprehensive range of legal services from offices in London, Birmingham, Bristol and Leeds.

The firm advises businesses across construction, energy & resource management, higher education and financial services, complementing the firm's market leadership within housing, local government and health and social care.

We currently employ over 500 staff, including 82 Partners, and our award-winning teams provide construction, commercial, corporate, property, regulatory, employment and litigation (commercial and clinical negligence) legal advice.

Bevan Brittan was named among 'The Times Best Law Firms 2021' and has recently won three major industry awards, along with being shortlisted as a Finalist for a further eleven.

Bevan Brittan is an equal opportunities employer and welcomes applicants from all backgrounds.

Learn from the best

You will be working within the Business Support Services Team who support the Fee Earners completing a wide range of Administration tasks being instrumental in ensuring the fee earners can concentrate on our clients.

Bevan Brittan has strong recognition in the independent legal directories - Chambers & Partners and Legal 500. In both guides we are consistently ranked in the top tier for our practices across the UK, with multiple individuals recognised as leading lawyers.

A very supportive firm with the depth of skills in its teams to provide a full service. - Chambers 2021.

Rise to the Challenge

The successful candidate will work as part of the Business Support Services team to provide the highest level of customer service and support the firm's ongoing archiving. This includes, but is not limited to, the efficient and prompt answering of client queries, adhering to all Bevan Brittan policies and procedures, file maintenance and file management, use of the online case management systems.

Key responsibilities include:

Archiving

Collect file and documents from client areas and return files to shelves

Return or add documents to existing client files

Work with the practice management system to log and record documents

Manually prepare the files for closing and packing in boxes

Scheduling documents

Maintaining relevant excel spread sheets associated with the file closing project

Maintain all filing and work areas in a tidy and orderly manner

Preparing Deeds and scheduling them

Essential Skillset Requirements:

  • Excellent attention to detail, ability to retain high levels of concentration
  • Good organisational skills / keeping track of data
  • Must be able to type to a proficient level and be computer literate
  • Excellent communication skills
  • Strong customer focus
  • Self-motivated & quick learning
  • Flexible & enthusiastic team member
  • Capable of taking initiative and developing solutions

Additionally, reprographics, courier and outgoing mail experience are also desirable skills.

On joining the team, you would undertake a variety of work within the archiving team, working within a friendly, helpful, fast paced team completing work using our internal systems.

We offer a substantial benefits package to all employees, which includes 25 days holiday (plus the option to buy up to an additional 5 days), a generous pension scheme and private medical insurance through Vitality (including "phone a GP service", discounted gym membership and 'Vitality' Partner discounts).

All of our people are entitled to a biannual private health assessment through Nuffield Health and are included in the group life assurance scheme. We also have an Employee Assistance Programme (free telephone support and counselling service) and a cycle scheme (Save Tax & NI on a bike for cycling to work).

The hours are 36.25 per week, working shifts between 08:00 and 18:00 Monday to Friday, however we are open to considering requests to work more flexibly.

Responsible Business

To us, being a responsible business is second nature; a core part of Bevan Brittan's identity, running through our culture and embodied by the clients we serve.

Bevan Brittan seeks to play an active role within its local office communities. Through regular fundraising events, support for local initiatives and annual charity donations at Christmas, we have established a culture of giving within the firm. This has laid the foundations for our Responsible Business strategy.