Bevan Brittan is a UK-Top 100 commercial law firm
providing a comprehensive range of legal services from offices in
Birmingham, Bristol Leeds and London.
The firm advises businesses across construction, energy
& resource management, higher education and financial services,
complementing the firm's market leadership within housing, local
government and health and social care.
We currently employ over 500 people, including 80
Partners, and our award-winning teams provide construction,
commercial, corporate, property, regulatory, employment and
litigation (commercial and clinical negligence) legal advice.
Bevan Brittan is named among 'The Times Best Law Firms
2022' and has recently either won or been shortlisted for a number
of prestigious awards.
We are driven by our 4 values: Relationships, Results,
Reputation and Responsible. These give us a sense of purpose and
ensure we always work collaboratively with clients and colleagues,
continually improve, make the right choices and act with integrity.
Bevan Brittan is an equal opportunities employer and
welcomes applicants from all backgrounds.
Rise to the Challenge
We have an exciting opportunity for a Business
Operations Manager to join our Business Support team in Birmingham.
This is a fantastic time to join Bevan Brittan. The
business is growing and the Business Operations Manager role plays a
key role in supporting and driving this. There will be plenty of
opportunity to make a difference for someone who is flexible, keen
to learn, support and work collaboratively with Department Heads and
other Business Operations Managers in other legal departments.
We have 4 legal departments across our offices in
Bristol, London, Birmingham and Leeds. Each legal department is
supported by a Business Operations Manager (BOM). The role of the
BOM is to:
Provide comprehensive, operational management support
to assist the Department Heads (DHs) in driving forward improvements.
Ensuring best practice throughout the annual cycle of
running of the department.
Acting as a bridge between DH and Directors and DH
and departmental partners, as well as a link to the BOMs in the
other departments to ensure consistency of approach.
Assisting with departmental Partner and fee earner
meetings, e.g. diarising, preparing agenda and papers, taking
minutes, circulating actions and follow-up.
Scheduling and running bi-monthly operational
Department Head meeting with other departmental BOMs.
Maintaining an annual tracker of the key deadlines in
the annual cycle of the management of the department.
Project Management of departmental
initiatives/work-streams including maintaining and updating of
action registers etc.
Supporting and coordinating the updating of
department business plans, working closely with Team Heads and
Partners as needed. Coordinating partners for actions and
initiatives and delivery against objectives.
Planning and delivery of department away days.
IT kit approval administration.
Central filing and retrieval of all management
financial information regularly used by DHs.
Assist with budgets, e.g. pulling together statistics
and compiling spreadsheets
Basic analysis, e.g. reviewing fee earner utilisation
data provided by Finance and distilling and providing top line
info for DH on a weekly basis
Liaising between Finance and partners as to aged lock
up. Chasing and reporting to DH.
Streamlining the process of write-offs. Monitoring
leakage as against WIP.
Risk & Best Practice
Supporting departmental Best Practice Partner and DH.
Monitoring departmental performance against agreed
Risk and Best Practice objectives.
Liaising with Risk & Best Practice team as required.
Weekly chasing and reporting to enable individual
analysis of partner performance
Coordinating and ensuring delivery against audit requirements
Liaising with BDM team as required to develop
assessments, reports and team plans.
Coordinating and chasing up partners in relation to
submissions for directories.
Ensuring CVs / fee earners' website profiles are kept
up to date.
Maintaining and keeping up to date departmental
database of marketing information for use in tenders.
Knowledge Management and Training
Scheduling internal training with Knowledge Director
and department training partner / Professional Support Lawyer (PSL).
Logging requests for external training, monitoring
spend against budget and liaising with regular external training
providers regarding upcoming events.
Administrative support for recruitment.
Assisting with coordinating appraisals and objective setting.
Administration support in relation to promotions,
annual pay and bonus review.
Operating the departmental holiday approval process.
Assisting with identification of transformation opportunities.
Supporting and coordinating project work.
Management of departmental HighQ sites.
Skills and experience required:
Significant experience as a senior or board level PA
/ management assistant
Excellent written and verbal communication skills
Experience of working with highly sensitive and
Ability to work collaboratively and efficiently with
the other BOMs to ensure coordination and consistency across the
Good knowledge of financial processes
Demonstrable influencing skills
Confident in having challenging conversations
Project Management experience
Excellent attention to detail
Highly organised and proactive
Occasional travel to other office locations may be required
Advanced Microsoft Office Skills, particularly on
Word, Excel and PowerPoint
We offer a substantial benefits package to all
employees, which includes 25 days holiday (plus the option to buy up
to an additional 5 days), a generous pension scheme and private
medical insurance through Vitality (including "phone a GP service",
discounted gym membership and 'Vitality' Partner discounts).
All of our people are entitled to a biennial private
health assessment through Nuffield Health and are included in the
group life assurance scheme. We also have an Employee Assistance
Programme (free telephone support and counselling service) and a
cycle scheme (Save Tax & NI on a bike for cycling to work).
Where possible, we want to offer
all Bevan Brittan people flexibility to work their week in a way
that suits them - we operate a hybrid working model based on the
needs of our clients, teams and that of the individual. Our core
business hours are 9am - 5:15pm Monday to Friday, however we are
open to individuals working more flexibly around those times and
would welcome a conversation with you if you have any questions.
To us, being a responsible business is second nature; a
core part of Bevan Brittan's identity, running through our culture
and embodied by the clients we serve.
Bevan Brittan seeks to play an active role within its
local office communities. Through regular fundraising events,
support for local initiatives and annual charity donations at
Christmas, we have established a culture of giving within the firm.
In December 2021 we donated a total of £60,000 to our four regional
office charities, with each charity receiving £15,000 to help fund
their vital services.
Our current selected charity in Birmingham is InUnity
We want to demonstrate our commitment to these causes
through actions rather than words; colleagues from across the firm
are already heavily involved, living and breathing the four pillars
of our Responsible Business strategy:
Equality, Diversity & Inclusion
Collectively, these four pillars ensure we look after
our colleagues' wellbeing; offer an environment in which all can
progress on merit, regardless of personal circumstances or
background; give something back to the communities in which we work;
and protect the environment.
Bevan Brittan is proudly a carbon neutral firm. We have
achieved the UN's Climate Neutral Now accreditation and our
environmental sustainability plan is focussed on achieving our net
zero carbon target.
Each lawyer has the opportunity to undertake pro bono
legal work for local charities and not-for-profit organisations.
This has seen colleagues support the Great Western Air Ambulance
Charity (Bristol), Moseley Road Swimming Baths (Birmingham),
Yorkshire Cat Rescue (Leeds), Great Western Credit Union (London),
and several others.