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Area Finance
Location Leeds

The Firm

Capsticks is a leading provider of legal services to the health, social care, housing and emergency services sectors, as well as in the field of professional discipline. The firm has a turnover of c£47m and around 550 staff - including 400 fee earners - across 5 offices nationally. We act for a wide range of long standing clients in both the public and private sector, including all forms of NHS organisations, governmental and regulatory bodies, registered providers, insurers, police, fire and rescue services, independent health and social care providers, charities and GP practices.

Further details about the firm and the type of work carried out can be found on our website at www.capsticks.com.

The Role

  • generating billing guides across all live cases at the start of the month and on an ad hoc basis as required;
  • monitoring the distribution and billing of the manual billing guides ensuring maximum recovering rates, and following up on unbilled WIP.
  • running our auto billing process managing any KPIs and client exceptions;
  • liaising with partners and fee earners to ensure the correct charge rates are allocated to the clients / matters;
  • Monitoring and reacting to unbilled WIP and increased lock-up days under your client base, working effectively with the SMT and the Head of Billing on reducing the lock up days across the business.
  • managing discounts and rebates Liaising with the fee earners to agree the amounts and then the cashiers to ensure it is paid electronically and promptly;
  • ensuring disbursements that need to be written off are similarly authorised;
  • enquiring of matter supervisors (partners and senior fee earners) with regards to old WIP and old disbursements or expenses;
  • liaising with cashiers and credit control in relation to payment queries;
  • raising credit notes as required;
  • ensuring VAT rules are correctly interpreted and applied;
  • liaising with the Finance Administration to ensure matters correctly set-up and billed on time;

Candidate specification

Candidates should ideally have:

  • Previous experience of working in a legal accounting environment or Billing environment.
  • strong administration and organisational skills;
  • Excellent attention to detail.
  • Strong Excel skills
  • Self-disciplined and the ability to prioritise workloads independently to tight deadlines;
  • Excellent communication skills;
  • Ability to work independently and as part of a wider team
  • the ability to work calmly under pressure;

Candidates will also be expected to demonstrate that they are:

  • professional and self-motivated;
  • proactive in their approach;
  • willing to learn and develop; and
  • able to work in a busy, professional environment;
  • a team player.

This is an excellent opportunity to begin a career in Finance in a proactive and enthusiastic team. If you are interested in applying for this position please apply by sending your CV via the vacancies section on our website at www.capsticks.com.

Capsticks is an equal opportunities employer

Capsticks is committed to providing equal opportunities for all and to encouraging diversity through recruitment. Applications are welcome from all sections of the community and decisions to progress will be made with reference to entirely objective criteria only.

Capsticks is an agile firm and is open to conversations about flexible working.

In 2020 Capsticks achieved a 1 star accreditation from Best Companies, the specialists whose recognition programme is the standard for workplace engagement. The Best Companies accreditation is really important to Capsticks as it focuses on the trust and value we place in our people, their wellbeing and their careers.

Additional Documents
Job Specification
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