Capsticks is a leading provider of legal services to
the health, social care, housing and emergency services sectors, as
well as in the field of professional discipline. The firm has a
turnover of c£47m and around 550 staff - including 400 fee earners -
across 5 offices nationally. We act for a wide range of long
standing clients in both the public and private sector, including
all forms of NHS organisations, governmental and regulatory bodies,
registered providers, insurers, police, fire and rescue services,
independent health and social care providers, charities and GP practices.
Further details about the firm and the type of work
carried out can be found on our website at www.capsticks.com.
The Role
generating billing guides across all live cases at the start of
the month and on an ad hoc basis as required;
monitoring the distribution and billing of the manual billing
guides ensuring maximum recovering rates, and following up on
unbilled WIP.
running our auto billing process managing any KPIs and client exceptions;
liaising with partners and fee earners to ensure the correct
charge rates are allocated to the clients / matters;
Monitoring and reacting to unbilled WIP and increased lock-up days
under your client base, working effectively with the SMT and the
Head of Billing on reducing the lock up days across the business.
managing discounts and rebates Liaising with the fee earners to
agree the amounts and then the cashiers to ensure it is paid
electronically and promptly;
ensuring disbursements that need to be written off are similarly authorised;
enquiring of matter supervisors (partners and senior fee earners)
with regards to old WIP and old disbursements or expenses;
liaising with cashiers and credit control in relation to payment queries;
raising credit notes as required;
ensuring VAT rules are correctly interpreted and applied;
liaising with the Finance Administration to ensure matters
correctly set-up and billed on time;
Candidate specification
Candidates should ideally have:
Previous experience of working in a legal accounting environment
or Billing environment.
strong administration and organisational skills;
Excellent attention to detail.
Strong Excel skills
Self-disciplined and the ability to prioritise workloads
independently to tight deadlines;
Excellent communication skills;
Ability to work independently and as part of a wider team
the ability to work calmly under pressure;
Candidates will also be expected to demonstrate that they are:
professional and self-motivated;
proactive in their approach;
willing to learn and develop; and
able to work in a busy, professional environment;
a team player.
This is an excellent opportunity to begin a career in Finance in a
proactive and enthusiastic team. If you are interested in applying for
this position please apply by sending your CV via the vacancies
section on our website at www.capsticks.com.
Capsticks is an equal opportunities employer
Capsticks is committed to providing equal opportunities
for all and to encouraging diversity through recruitment.
Applications are welcome from all sections of the community and
decisions to progress will be made with reference to entirely
objective criteria only.
Capsticks is an agile firm and is open to conversations
about flexible working.
In 2020 Capsticks achieved a 1 star accreditation from
Best Companies, the specialists whose recognition programme is the
standard for workplace engagement. The Best Companies accreditation
is really important to Capsticks as it focuses on the trust and
value we place in our people, their wellbeing and their careers.
