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Area Finance
Location Leeds
Description

Job title: Finance Assistant

Department: Finance

Reporting to: Senior Finance Administrator/Head of Billing & Finance Admin

Term: Permanent

Location: Leeds

The Firm

Capsticks is a leading provider of legal services to the health, social care, housing and emergency services sectors, as well as in the field of professional discipline. The firm has a turnover of c£47m and around 550 staff - including 400 fee earners - across 5 offices nationally. We act for a wide range of long standing clients in both the public and private sector, including all forms of NHS organisations, governmental and regulatory bodies, registered providers, insurers, police, fire and rescue services, independent health and social care providers, charities and GP practices.

Further details about the firm and the type of work carried out can be found on our website at www.capsticks.com.

The Role

This is an excellent opportunity to gain experience of working within Finance in a proactive and enthusiastic team. The role is specific to supporting on a day to day basis all functions within a busy finance team, with a varied remit of duties, this is an exciting task for somebody wanting to pursue a career in Legal Accounts.

Key areas of responsibility will include:

  • Downloading and allocating daily remittance advices as per the current procedures.
  • Assisting with the invoice distribution procedure
  • making amendments to time entries, adding entries, transferring entries and making write-offs;
  • Finalising daily disbursements and expenses using the firms software IntapFlow
  • Banking on an ad hoc basis
  • Creating and distributing payment requests for the billing team;
  • Ensuring billing profiles are kept up to date and all necessary monthly checks are undertaken with any issues identified being rectified before month end.
  • confirming supplier details including bank details by telephone
  • generating ad hoc billing guides as requested
  • raising credit notes as required;
  • Diary management and meeting planning for the management team
  • scanning and distributing documents
  • Answering calls and handling incoming queries into the team, allocating and responding accordingly
  • escalating any matters that may hinder the billing process/cashiering;
  • Assisting with the file closure procedure;
  • liaising with the wider business and clients directly as required;
  • supporting colleagues and the department as required;
  • any other duties as reasonably requested by the members of the Finance team.

Candidate specification

  • Strong Excel skills
  • strong administration and organisational skills;
  • Have a professional outlook
  • The ability to work under minimal guidance as well as being part of a team
  • Understand the importance of confidentiality within the role.
  • Excellent attention to detail.

Candidates will also be expected to demonstrate that they are:

  • Willing to learn and develop
  • professional and self-motivated;
  • proactive in their approach;
  • able to work in a busy, professional environment;
  • a team player.

Capsticks is an equal opportunities employer

Capsticks is committed to providing equal opportunities for all and to encouraging diversity through recruitment. Applications are welcome from all sections of the community and decisions to progress will be made with reference to entirely objective criteria only.

Capsticks is an agile firm and is open to conversations about flexible working.

In 2020 Capsticks achieved a 1 star accreditation from Best Companies, the specialists whose recognition programme is the standard for workplace engagement. The Best Companies accreditation is really important to Capsticks as it focuses on the trust and value we place in our people, their wellbeing and their careers.

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