Reporting to: Senior Finance Administrator/Head of Billing &
Capsticks is a leading provider of legal services to the health,
social care, housing and emergency services sectors, as well as in the
field of professional discipline. The firm has a turnover of c£47m and
around 550 staff - including 400 fee earners - across 5 offices
nationally. We act for a wide range of long standing clients in both
the public and private sector, including all forms of NHS
organisations, governmental and regulatory bodies, registered
providers, insurers, police, fire and rescue services, independent
health and social care providers, charities and GP practices.
Further details about the firm and the type of work carried out can
be found on our website at www.capsticks.com.
This is an excellent opportunity to gain experience of working within
Finance in a proactive and enthusiastic team. The role is specific to
supporting on a day to day basis all functions within a busy finance
team, with a varied remit of duties, this is an exciting task for
somebody wanting to pursue a career in Legal Accounts.
Key areas of responsibility will include:
Downloading and allocating daily remittance advices as per the
Assisting with the invoice distribution procedure
making amendments to time entries, adding entries, transferring
entries and making write-offs;
Finalising daily disbursements and expenses using the firms
Banking on an ad hoc basis
Creating and distributing payment requests for the billing team;
Ensuring billing profiles are kept up to date and all necessary
monthly checks are undertaken with any issues identified being
rectified before month end.
confirming supplier details including bank details by telephone
generating ad hoc billing guides as requested
raising credit notes as required;
Diary management and meeting planning for the management team
scanning and distributing documents
Answering calls and handling incoming queries into the team,
allocating and responding accordingly
escalating any matters that may hinder the billing process/cashiering;
Assisting with the file closure procedure;
liaising with the wider business and clients directly as required;
supporting colleagues and the department as required;
any other duties as reasonably requested by the members of the
Strong Excel skills
strong administration and organisational skills;
Have a professional outlook
The ability to work under minimal guidance as well as being part
of a team
Understand the importance of confidentiality within the role.
Excellent attention to detail.
Candidates will also be expected to demonstrate that they are:
Willing to learn and develop
professional and self-motivated;
proactive in their approach;
able to work in a busy, professional environment;
a team player.
Capsticks is an equal
Capsticks is committed to providing equal opportunities for all and
to encouraging diversity through recruitment. Applications are welcome
from all sections of the community and decisions to progress will be
made with reference to entirely objective criteria only.
Capsticks is an agile firm and is open to conversations about
In 2020 Capsticks achieved a 1 star accreditation from Best
Companies, the specialists whose recognition programme is the standard
for workplace engagement. The Best Companies accreditation is really
important to Capsticks as it focuses on the trust and value we place
in our people, their wellbeing and their careers.