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Area
Housing Management
Location
Chorley
Description
Legal Administrator
Housing Management
Chorley
Permanent
Full-time, Hybrid working
THE FIRM
Capsticks is a leading provider of
legal services to the health, social care, housing and emergency
services sectors, as well as in the field of professional
regulation. The firm has a turnover of c£60m and around 600 staff -
including 450 fee earners - across five offices nationally. We act
for a wide range of long standing clients in both the public and
private sector, including all forms of NHS organisations,
governmental and regulatory bodies, registered providers, insurers,
police, fire and rescue services, independent health and social care
providers, charities and GP practices.
Further details about the firm and
the type of work carried out can be found on our website atwww.capsticks.com.
In 2022 Capsticks achieved a two star accreditation from Best
Companies, the specialists whose recognition programme is the standard
for workplace engagement - Capsticks
is an "outstanding place to work" - Best Companies to work
for 2022. The Best Companies accreditation is really important
to Capsticks as it focuses on the trust and value we place in our
people, their wellbeing and their careers. Capsticks is independently
rated as an "outstanding company to work for" .
THE ROLE
The Legal Administrator's principal role is to provide fee-earners
with the support they need to perform the task of providing legal
services to clients and help them maximise the amount of time they are
able to spend on fee-earning and other essential non fee-earning tasks
by assisting in the management and execution of their day to day workload.
MAIN DUTIES AND RESPONSIBILITIES
The main duties of a Legal Administrator
will include:
Coordinating photocopying, printing, scanning, organising
couriers, sending out of letters, faxes etc. with Floor support;
Preparation and collation of Bundles/e-bundles,
formatting/collating work to be sent to clients
Opening and closing of files, including conflict checking, setting
up contacts, running initial schedules, electronic filing, record
keeping and archiving of files;
Acting as a point of contact for internal and external clients
Taking internal and external telephone queries, responding as
appropriate and/or ensuring that all messages are passed on in a
timely manner;
Data entry and managing spreadsheets;
Drafting general and basic correspondence as required.
Managing archive files in/out
Uploading docs to VF
E-filing
Client care letters
Billing/managing disbursements - processing invoices and checking
and liaising appropriately with Finance.
Chasing outstanding older POs, confirming client billing addresses
and internal accounts procedures, assistance on chasing large debts
Fee earner expenses
SKILL SET
Knowledge of Microsoft Word, Excel and PDF software
Strong inter-personal skills
Good phone manner
Highly organised and proactive
The ability to work to tight deadlines on a daily basis
Conscientious, approachable and enthusiastic
An ability to build a good knowledge of Capsticks, its
departments, key personnel, clients, procedures and business practices
Capsticks is an inclusive employer
At Capsticks we value diversity and
we are committed to creating an inclusive and supportive working
environment where everyone is able to be themselves and reach their
full potential. Capsticks is committed to providing equal
opportunities for all and therefore we welcome the unique
contributions that you can bring in terms of your education,
background, culture, ethnicity, race, nationality, sex, sexual
orientation, gender identity, age, disability, neurodiversity,
religion and beliefs.
We will make reasonable adjustments
to our application and interview process to ensure that you have the
best chance of success. We understand that there's not a "one
size fits all" approach to adjustments so our team will work
with you individually to understand more about your requirements. If
you have any questions please contact our Recruitment team on: (Careers@capsticks.com)