The Records Manager is responsible for bringing together all strands
of the firm's physical and electronic files, archiving and destruction
policy, while ensuring compliance with legal and regulatory
requirements and meeting the needs of the business. The role assumes
responsibility for managing the firm's onsite records, external
archiving process, continuing to promote hard copy filing reduction
initiatives and continually reviewing the Firm's archiving and records
policy and requirements. The ideal candidate will have a strong
understanding of records management principles, excellent
organizational skills, the ability to work collaboratively with
various departments, and manage a distributed team across the region.
Responsibilities
Evaluate and review records
management processes to better develop standardized practices across
the region in accordance with legal and regulatory requirements
Implement records retention
policies; communicating with attorneys and clients regarding the
disposition of physical and electronic files; maintaining records
regarding file disposition
Manage physical and electronic
records by overseeing the organization, indexing, storage, and
retrieval of physical and electronic records
Conduct regular audits to ensure
compliance of the firm's records policies and legal and regulatory standards
Effectively manage vendor
relationships to ensure value and high standards of service
Develop and deliver training
programs and workshops on records management best practices
Manage and assist assigned staff
through coaching, records management systems training, and oversight
of timecard approvals
Collaborate with IT and BAU on file
transfer activities, recording relevant files, preparing file
indexes, staging for review, and preparing for shipment
Develop and implement disaster
recovery and business continuity plans for the firm's records
Assess daily demands, develop work
plans, and assign tasks and special projects to Records team as needed
Skills and Experience
High School Diploma or equivalent
3 - 5 years of records management
experience in a law firm
2+ years of supervisory experience
in a records management role
Previous experience utilizing
legal-specific records management systems and working knowledge of
Microsoft products
Possess excellent leadership skills
(i.e., organizing, planning, problem solving, and decision making)
necessary for effective management
Strong communication and
interpersonal skills with the ability to work collaboratively with
various departments and stakeholders
Ability to multitask with attention
to detail and accuracy
Ability to manage confidential
information and sensitive situations with discretion
Our Values
Our values are the principles that guide the decisions we make, unite
us in our endeavours and strengthen our delivery, for our clients and
our firm. We:
Work as one We are a globally connected team of
talented people who act with a firm-first mentality to achieve success.
Excel with clients We aim high and challenge
ourselves to deliver unique excellence for our clients, keeping them
at the centre of everything we do.
Celebrate difference We help each other to be at
our best and believe our differences result in greater achievement.
Act boldly We seek new opportunities, take action
and learn as we go, recognizing that curiosity drives our
development and contributes to growth.
Business Services Competencies
Clyde & Co is committed to providing extensive, personal and
professional development opportunities for our people enabling them to
be highly effective in their current role as well as assisting them to
fulfil their career aspirations.
The competencies are used to inform all aspects of Business Services
career development. They vary across levels and different business
areas and fall under the following areas:
Technical Excellence
People and Team
Client/Stakeholder Relationships
Service Delivery and Commercial Awareness
Personal Effectiveness
This is the job description as constituted at present; however, the
Firm reserves the right to reasonably amend it in accordance with the
changing needs of the business.
**Principals only**
It is the policy of the Firm to recruit, hire, promote, reassign,
compensate and train highly qualified persons without regard to
race, color, sex, sexual orientation, gender identity or expression,
religion, national origin, age, disability or any other basis
protected by applicable law.
