The Records Manager is responsible for bringing together all strands
of the firm's physical and electronic files, archiving and destruction
policy, while ensuring compliance with legal and regulatory
requirements and meeting the needs of the business. The role assumes
responsibility for managing the firm's onsite records, external
archiving process, continuing to promote hard copy filing reduction
initiatives and continually reviewing the Firm's archiving and records
policy and requirements. The ideal candidate will have a strong
understanding of records management principles, excellent
organizational skills, the ability to work collaboratively with
various departments, and manage a distributed team across the region.
Responsibilities
Evaluate and review records management processes to better develop
standardized practices across the region in accordance with legal
and regulatory requirements
Implement records retention policies; communicating with attorneys
and clients regarding the disposition of physical and electronic
files; maintaining records regarding file disposition
Manage physical and electronic records by overseeing the
organization, indexing, storage, and retrieval of physical and
electronic records
Conduct regular audits to ensure compliance of the firm's records
policies and legal and regulatory standards
Effectively manage vendor relationships to ensure value and high
standards of service
Develop and deliver training programs and workshops on records
management best practices
Manage and assist assigned staff through coaching, records
management systems training, and oversight of timecard approvals
Collaborate with IT and BAU on file transfer activities, recording
relevant files, preparing file indexes, staging for review, and
preparing for shipment
Develop and implement disaster recovery and business continuity
plans for the firm's records
Assess daily demands, develop work plans, and assign tasks and
special projects to Records team as needed
Skills and Experience
High School Diploma or equivalent
3 - 5 years of records management experience in a law firm
2+ years of supervisory experience in a records management role
Previous experience utilizing legal-specific records management
systems and working knowledge of Microsoft products
Possess excellent leadership skills (i.e., organizing, planning,
problem solving, and decision making) necessary for effective management
Strong communication and interpersonal skills with the ability to
work collaboratively with various departments and stakeholders
Ability to multitask with attention to detail and accuracy
Ability to manage confidential information and sensitive
situations with discretion
Our Values
Our values are the principles that guide the decisions we make, unite
us in our endeavors and strengthen our delivery, for our clients and
our firm. We:
Work as one - We are a globally connected team of
talented people who act with a firm-first mentality to achieve success.
Excel with clients - We aim high and challenge
ourselves to deliver unique excellence for our clients, keeping them
at the center of everything we do.
Celebrate difference - We help each other to be at
our best and believe our differences result in greater achievement.
Act boldly - We seek new opportunities, take action
and learn as we go, recognizing that curiosity drives our
development and contributes to growth.
Business Services Competencies
Clyde & Co is committed to providing extensive, personal and
professional development opportunities for our people enabling them to
be highly effective in their current role as well as assisting them to
fulfil their career aspirations.
The competencies are used to inform all aspects of Business Services
career development. They vary across levels and different business
areas and fall under the following areas:
Technical Excellence
People and Team
Client/Stakeholder Relationships
Service Delivery and Commercial Awareness
Personal Effectiveness
This is the job description as constituted at present; however, the
Firm reserves the right to reasonably amend it in accordance with the
changing needs of the business.
**Principals only**
It is the policy of the Firm to recruit, hire, promote, reassign,
compensate and train highly qualified persons without regard to
race, color, sex, sexual orientation, gender identity or expression,
religion, national origin, age, disability or any other basis
protected by applicable law.