Department: Finance Location: Guildford Role: Working Capital Assistant Working Hours: Monday to Friday 9.00 - 5.30pm Hybrid Working: 2 days in the office, 3 days from
home
The Role
The Working Capital team is responsible
for ensuring that client invoices are generated & collected
correctly and in a timely manner
It provides a support service to the
partners in achieving their Working Capital goals.
Key Responsibilities
Take instructions to raise billing
guides, write-off time and disbursements and to close files and
ensure instructions are carried out
Monitor the amount of draft bills and
current proformas produced, chase for authorisation and monitor
progress of bills through the 3e system
Develop strong working relationships
with partners to understand and support their client billing needs
Maintain audit trail of write-off
requests for designated partner groups
General matter maintenance - i.e. time
and cost transfers and write-offs
Provide assistance to partners on matter
management issues generally
Assist to deliver new processes such
Billing Workflow, Bill Dispatch to include training and guidance
for Casehandlers & LSAs.
Checking new matters to ensure that
matters are bill ready following the Matter Data Verification
process.
Produce Draft bills in accordance with
requests from lawyers.
Finalise approved bills on 3e.
The Billing Assistant should endeavour
to produce bills in a timely manner and assist with related matters.
Ensuring all bills are properly checked
and finalised in a timely manner keeping queries to a minimum.
Must be able to communicate effectively
with Partners, Casehandlers, Secretaries and Working Capital Team.
Systems
Running case management in 3e
Closing files, processing write-offs and
raising billing guides in Elite 3e
Using 3e to make general matter, invoice
or credit note inquiries
Essential Skills and Experience
Required
Excellent Excel skills
Elite 3e experience desirable
Excellent communication skills and the
ability to build relationships with different stakeholders, and a
proactive attitude
Strong numeracy skills and a high level
of accuracy
Strong analytical skills and attention
to detail
Ability to work remotely
The Firm
Clyde & Co is a leading global law
firm, specialising in the sectors that underpin global trade and
commercial activity, namely: insurance, transport, construction,
energy, trade and commodities. It is globally integrated, offering a
comprehensive range of contentious and non-contentious legal
services and commercially-minded legal advice to businesses
operating across the world. Clyde & Co is committed to operating
in a responsible way. This means progressing towards a diverse and
inclusive workforce that reflects the diversity of its communities
and clients, using its legal skills to support its communities
through pro bono work, volunteering and charitable partnerships, and
minimising the impact it has on the environment. The firm has 480
partners, 2400 lawyers, 3200 legal professionals and 5000 people
overall in over 60 offices and associated offices worldwide.
Business Services Competencies
Clyde & Co is committed to providing
extensive, personal and professional development opportunities for
our people enabling them to be highly effective in their current
role as well as assisting them to fulfil their career aspirations.
The competencies are used to inform all
aspects of Business Services career development. They vary across
levels and different business areas and fall under the following areas:
Technical Excellence
People and Team
Client/Stakeholder Relationships
Service Delivery and Commercial Awareness
Personal Effectiveness
This is the job description as constituted
at present; however the Firm reserves the right to reasonably amend
it in accordance with the changing needs
