This is a non-exempt/overtime-eligible, permanent
full-time position with a hybrid work mode consisting of minimum 3
days per week onsite at the Toronto office.
The legal assistant will be supporting a team of
lawyers and/or partners whose practice areas include commercial
insurance coverage and civil litigation. In this role, the assistant
will be involved in a variety of tasks, including the preparation of
letters and proceedings, the organization of client and lawyer
files, managing lawyers' calendars and their client contact lists
along with some administrative duties, amongst others.
Key Responsibilities
Managing lawyers' calendars by scheduling
appointments, court appearances and litigation deadlines;
Following-up with lawyers to ensure deadlines are met;
Preparing standard litigation proceedings, first
drafts of various pleadings, orders and other court documents;
Compiling motion records, briefs and all;
Transcribing letters and dictated proceedings;
Typing and editing correspondence and documents;
Reviewing documents and correspondence to ensure
compliance with legal procedures and correct grammatical usage;
Opening/closing files, filing (both paper and
electronic), tracking and organizing case files;
Managing phone calls, email and other correspondence;
Organizing and coordinating meetings between lawyers
and clients;
Assisting in the scheduling of examinations for discovery;
Handling certain invoicing procedures;
Organizing business travel for lawyers if needed, arranging
meetings, etc.;
Providing support to other people in the office or from different
departments as necessary;
Entering data in multiple systems as for instance for billing and
time entries;
Carrying out or providing support for conflict of interest
searches as needed;
Carrying out other general administrative tasks as required by the firm.
Essential Skills & Experience
Legal Assistant Diploma/Certificate from a Community
College or the equivalent;
Minimum of five (5) to ten (10) years of relevant
experience as a Legal Assistant, ideally in the field of
commercial insurance coverage and civil litigation;
Impeccable English grammar with excellent
verbal/written communication and proofreading skills;
Knowledge of the Ontario Rules of Civil Procedure;
Ability to file court documents on the Ontario portal;
Intermediate or advanced knowledge of Microsoft Word,
Outlook & Office Suite, as well as of other systems used in a
law firm;
Working knowledge of Caselines;
Ability to handle dictations efficiently;
Handling and prioritizing workload while working
under pressure of tight deadlines in a fast-paced environment;
Attention to detail and proactive case management;
Excellent multi-tasking and problem-solving abilities;
Behaving in a professional manner with lawyers,
clients and other team members at all levels;
Team-spirit, strong sense of collaboration and
positive, "can-do" attitude.
The Firm
Clyde & Co is a leading global
law firm, specialising in the sectors that underpin global trade and
commercial activity, namely: insurance, transport, construction,
energy, trade and commodities. It is globally integrated, offering a
comprehensive range of contentious and non-contentious legal
services and commercially minded legal advice to businesses
operating across the world. Clyde & Co is committed to operating
in a responsible way. This means progressing towards a diverse and
inclusive workforce that reflects the diversity of its communities
and clients, using its legal skills to support its communities
through pro bono work, volunteering and charitable partnerships, and
minimising the impact it has on the environment. The firm has 480
partners, 2400 lawyers, 3200 legal professionals and 5000 people
overall in over 60 offices and associated offices worldwide.
Our Values
Our values are the principles that
guide the decisions we make, unite us in our endeavours and
strengthen our delivery, for our clients and our firm. We:
Work as one We are a globally connected team of talented people
who act with a firm-first mentality to achieve success
Excel with clients We aim high and challenge ourselves to deliver
unique excellence for our clients, keeping them at the centre of
everything we do
Celebrate difference We help each other to be at our best and believe our
differences result in greater achievement
Act boldly We seek new opportunities, take action and learn as
we go, recognising that curiosity drives our development and
contributes to growth
Business Services Competencies
Clyde & Co is committed to providing extensive,
personal and professional development opportunities for our people
enabling them to be highly effective in their current role as well
as assisting them to fulfil their career aspirations.
The competencies are used to inform all aspects of
Business Services career development. They vary across levels and
different business areas and fall under the following areas:
Technical Excellence
People and Team
Client/Stakeholder Relationships
Service Delivery and Commercial Awareness
Personal Effectiveness
This is the job description as constituted at present;
however the Firm reserves the right to reasonably amend it in
accordance with the changing needs of the business.
