As an E-Billing Analyst at Clyde
& Co, you will assist with the management of electronic billing
for the North America region. You will research and collect
information and documentation to facilitate setup of new clients in
the designated E-Billing software and vendor sites; collaborate with
the billing team to ensure timely submission of invoices or
resubmission of corrected invoices. This role acts as a primary
support and back up for the E-Billing Manager and Working Capital Controller.
Key Responsibilities
Coordinate all aspects of e-billing for assigned attorneys.
Implement clients on applicable electronic billing systems.
Effectively communicate to appropriate Firm personnel the timeline
for implementation and the specific electronic billing system
requirements to which we will need to adhere.
Assist billing team with submitting monthly e-invoices to clients.
Ensuring all client and firm guidelines are followed during submission.
Act as a liaison between billing/collections team, billing
attorneys, secretarial staff and clients regarding e-billing, as directed.
Manage the electronic invoice submission process and track the
status of electronic invoices from submission to acceptance.
Identify, research, and troubleshoot rejected invoices and other
issues as they arise so that electronic invoices are properly
submitted and accepted by clients. Interact with various groups,
including the billing group, collections team, partners and
secretaries, to expedite the acceptance of electronic invoices.
Responsible for monitoring new timekeepers. Work closely with
rates team to determine the correct rates for those new timekeepers
and submit for approval through the electronic billing system.
Ensure the new timekeepers are accepted in a timely manner and
follow-up as necessary to resolve any issues.
Coordinate resubmission of invoices with billing team, billing
attorneys, secretaries and client representatives. Ensure corrective
action is in place for future submissions.
The E-Billing Analyst will work with the client arrangements team
to ensure the communications to the billing group on the arrangement
terms, including populating, maintaining and updating data for
assigned clients in Elite 3E system.
Assist with month-end and year-end closing and reporting as directed.
Assist with special projects and ad-hoc requests as directed by
E-Billing Manager and Working Capital Controller.
Other duties as they arise.
Essential Skills & Experience
Education:
Bachelor's degree or higher, and/or related job experience, required.
Experience:
3+ years of professional work experience in a law firm
environment, preferably in legal billing.
Skills and Ability:
Service-oriented and self-motivated individual who consistently
performs with a high sense of urgency and pride in product.
Superior detail-oriented proofreading skills.
Capable of exceeding expectations of internal (partners and
attorneys) and external (clients) constituents on a regular basis.
Extensive experience with billing software, preferably Elite 3E.
Extensive knowledge of e-billing platforms such as E-Billing Hub
Tymetrix, Serengeti, Legal-X, etc, and processes with multiple
workflows is desirable.
Some experience working with London Markets, Insurance Groups and
3rd Party Payers (preferable, but not critical).
Demonstrated understanding of complex billing and rate arrangements.
Advanced proficiency with Microsoft Excel and Microsoft Office products.
Working knowledge of LEDES electronic files.
Excellent written and verbal communication and interpersonal
skills, and an ability to establish and maintain relationships with
partners, attorneys, finance staff, clients, brokers and other
third-party vendors.
The Firm
Clyde & Co is a leading global
law firm, helping organisations successfully navigate risk and
maximise opportunity in the sectors that underpin global trade and
commercial activity and enable global prosperity, namely: insurance,
aviation, marine, construction, energy, trade and natural resources.
Globally integrated, Clyde & Co offers a comprehensive range of
contentious and non-contentious legal services and
commercially-minded legal advice to businesses operating across the
world. It is committed to operating in a responsible way by
progressing towards a diverse and inclusive workforce that reflects
the communities and clients it serves and provides an environment in
which everyone can realise their potential, using its legal and
professional skills to support its communities through pro bono
work, volunteering and charitable partnerships, and minimising the
impact it has on the environment including through a commitment to
the SBTi Net-Zero standard and the setting of ambitious emissions
reduction targets. The firm has 490 partners, 2400 lawyers, 3200
legal professionals and 5500 people overall in nearly 70 offices and
associated offices worldwide.
Our Values
Our values are the principles that
guide the decisions we make, unite us in our endeavours and
strengthen our delivery, for our clients and our firm. We:
Work as one
We are a globally connected team of talented people who act with a
firm-first mentality to achieve success
Excel with
clients We aim high and challenge ourselves to
deliver unique excellence for our clients, keeping them at the
centre of everything we do
Celebrate
difference We help each other to be at our best and
believe our differences result in greater achievement
Act boldly We
seek new opportunities, take action and learn as we go, recognising
that curiosity drives our development and contributes to growth
Business Services Competencies
Clyde & Co is committed to providing extensive, personal and
professional development opportunities for our people enabling them to
be highly effective in their current role as well as assisting them to
fulfil their career aspirations.
The competencies are used to inform all aspects of Business Services
career development. They vary across levels and different business
areas and fall under the following areas:
Technical Excellence
People and Team
Client/Stakeholder Relationships
Service Delivery and Commercial Awareness
Personal Effectiveness
Benefits offered include generous time off; medical, dental, and
vision insurance; 401K Safe Harbor contribution; Life/AD&D
Disability; Flexible Spending Account; Supplemental Medical Accident
Insurance; Supplemental Critical Illness Insurance; Employee
Assistance Program; Pet Insurance; Commuter Benefits.
This is the job description as constituted at present;
however the Firm reserves the right to reasonably amend it in
accordance with the changing needs of the business.
**Principals only**
It is the policy of the Firm to recruit, hire,
promote, reassign, compensate and train highly qualified persons
without regard to race, color, sex, sexual orientation, gender
identity or expression, religion, national origin, age, disability
or any other basis protected by applicable law.
