The Accounts Payable department in Manchester consists of a team of
8. This includes 1 Supervisor, 2 Senior Accounts Payable Clerks and 5
Accounts Payable Clerks.
The Role
Working as an AP Clerk in a high volume team working on key AP tasks
within a monthly rota. Working closely with seniors and supervisor to
ensure the daily tasks are completed in an efficient manner. They will
also be given tasks and be put onto appropriate courses to help to
support their development.
Key Responsibilities
Main tasks
Reviewing invoices profiled on the electronic approval system
(Chrome River).
Assisting with the profiling of technical invoices such as rolling
Counsel fee notes.
Assisting with the on-boarding of new vendors, including bank
detail verifications.
Entering credit card statements and expenses onto the AP system.
Making payments in multiple currencies by Faster Payment and CHAP's.
Reconciling supplier statements.
Monitoring aged creditor information.
Reconciling bank statements.
Checking and posting expenses and raising any issues with an AP
Team Supervisor or Finance Operations Controller / Manager.
Processing daily and weekly payments through our 3E database and
uploading them onto HSBC, NatWest or RBS Bankline. Posting exchange
rate differences as required to ensure the entries can be reconciled.
Checking invoices uploaded and approved by fee earners on our
Chrome River invoice approval system and preparing them for export
onto our 3E database in readiness for billing to clients or in
preparation for the weekly office runs.
Investigating queries that we receive into our main inbox and
distributing emails to the appropriate person within the team
depending on the job role for that month. Looking into any returned
monies and processing them in a timely manner for reconciliation.
Assisting with any other reasonable requests as determined by AP
Supervisor and other senior finance managers
Essential Skills & Experience
Prior experience in a law firm is preferred, but not essential. Ideal
candidate should have experience in a high volume AP team. Basic book
keeping knowledge. The individual should be a proactive team player
that enjoys analytical and data entry work. Good working knowledge of
Excel, along with time management skills and the ability to prioritise
tasks. Experience in 3E or Chrome River would be beneficial, but also
not essential.
Business Services Competencies
Clyde & Co is committed to providing extensive, personal and
professional development opportunities for our people enabling them to
be highly effective in their current role as well as assisting them to
fulfil their career aspirations.
The competencies are used to inform all aspects of Business Services
career development. They vary across levels and different business
areas and fall under the following areas:
Technical Excellence
People and Team
Client/Stakeholder Relationships
Service Delivery and Commercial Awareness
Personal Effectiveness
This is the job description as constituted at present; however the
Firm reserves the right to reasonably amend it in accordance with the
changing needs of the business.
