We are seeking a Corporate
Receptionist for a three-month contract to cover a leave of absence.
The position is Monday to Friday, from 8:00 AM to 4:00 PM, with a
one-hour break and you will be working alongside another receptionist.
The main focus of the role is
coordinate the front-of-house and ensure it operates efficiently,
procurement of general office equipment and ensures all
administrative policies and procedures are being followed.
Key responsibilities
Administration
Ensure the smooth day-to-day
operation of front-of-house;
Greeting all guests and make
them feel comfortable;
Answering and directing phone
calls to the intended recipient;
Managing meeting room bookings
and servicing meeting rooms when meetings are taking place (i.e.
coffee, lunch);
Set up of the video conference facility;
Distribute Cabcharge passes in
accordance with the Firm's policies;
Book and manage incoming and
outgoing couriers;
Ensure the reception area and
meeting rooms are clean and tidy with sufficient stock of
amenities and stationery in the meeting rooms;
Closing the reception area at
the end of each day ensuing everything is secure;
Open and distribute mail and
prepare all outgoing mail daily.
Catering
Order catering for business
lunches and events as required, ensuring that the National
Catering Policy and procedure is followed;
Order and ensure there is
sufficient stock of the fruit, milk and other staff amenities in
the kitchens;
Clean meeting rooms after use
and ensure they are ready for any following meetings;
Clean coffee machine daily;
Ensure dishwasher is emptied daily;
Ensure the kitchen area is clean
and tidy.
Events
Provide support to the Events
Manager with the coordination and execution of local events, this
includes providing events support throughout the function and out of
business hours;
Arranging name-tags and collating
printed material;
Regular stock take of event
related printing and merchandise;
Prepare meeting rooms for events
(including setting up rooms in theatre style).
Facilities
Report any facilities related
issues including lights out etc. to the appropriate vendor or
building management;
Manage Company debit card in
line with the National Company Debit Card Policy;
Procurement
Order stationery items, toners
and other office supply in line with the Firms Processes and procedures;
Reconcile invoices for Australia
Post, couriers and Cabcharge;
Complete alcohol audit and order
stocks as required;
Order kitchen stocks as required.
Security
Manage temporary security passes in
line with the National Security Pass Policy;
Report any security related issues
such as broken locks or doors to the appropriate vendor to be addressed.
WH&S
Ensure WH&S posters are up to date;
Ensure that any base building
WH&S issue are reported to Building management immediately for action;
Ensure meeting rooms and the
reception area are WH&S compliant, no trip hazards or spills etc.
