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Job Title
Personal Assistant, 12 month FTC
Job Location
London
Job Type
Legal support
Country/Territory
England
Region
UK & Europe
Description
The Role
Department: Secretarial Services
Location: London
Role: Personal Assistant
Contract: 12 Month FTC
This role requires someone who has the ability to support individuals
with extremely busy work schedules, using their own initiative where
appropriate, in addition to prioritising their own working day. It is
essential that the individual can deal professionally with Partners
and Managers in the firm as well as external contacts, building strong
relationships with the key people for whom they work, and delivering
high quality work quickly and accurately.
Key Responsibilities
To form an effective team with members of the Senior Management
Team to maximise their effectiveness and enable them to achieve
their objectives.
To establish a good understanding of the global business, the key
individuals within the business and maintain good relationships both
internally and externally.
To use this understanding as a means of prioritising work and
building the necessary knowledge to exercise judgment in daily
requirements and tasks.
Provide comprehensive support and assist in project managing a
number of key projects such as firmwide Townhall updates, Global
Partner Conference and transformational change projects.
To be proactive in progressing beyond a narrow PA role; be willing
to take on responsibility and demonstrate ability in order to build trust.
To take responsibility, on behalf of the Senior Management Team,
for the delivery of key action points which will necessitate
influencing and persuading others to deliver against their objectives.
Efficient and proactive diary management and co-ordination for
members of the Senior Management Team and act as a robust gatekeeper.
Arrange and coordinate meetings and follow up and progress action
points where necessary. Monitor and maintain outlook emails and calendar.
Preparation of paperwork for meetings and projects.
Draft reports, attend meetings to take minutes and prepare
actions, presentations, emails and correspondence for the Senior
Management Team.
Establish and maintain comprehensive paper and electronic filing systems.
Manage and process cash expenses.
Make necessary travel arrangements (including international travel).
Provide support to the wider teams on projects as appropriate.
Arrange regular team updates, knowledge sharing sessions, and team socials.
Any other duties as requested
Skills & Experience
Essential:
Proven experience providing support to senior levels of management
e.g. Partners, Directors Board Members, Senior members of staff and
external contacts
Ability to understand business objectives and priorities
Capable of offering solutions to business issues/problems
Able to interpret high level instructions into tangible tasks
Meticulous attention to detail and excellent organisational skills
Ability to prioritise own workload effectively
Professional and confidential
Proactive and uses own initiative
Calm and confident in pressurised situations
Advanced knowledge of Excel and PowerPoint, and email systems
Strong knowledge of MS Word.
Excellent spelling and grammar
Desirable:
Graduate qualification (or similar)
Experience within a Professional Services, Legal or Partnership environment
65 wpm copy typing
The Firm
Clyde & Co is a leading global
law firm, specialising in the sectors that underpin global trade and
commercial activity, namely: insurance, transport, construction,
energy, trade and commodities. It is globally integrated, offering a
comprehensive range of contentious and non-contentious legal
services and commercially-minded legal advice to businesses
operating across the world. Clyde & Co is committed to operating
in a responsible way. This means progressing towards a diverse and
inclusive workforce that reflects the diversity of its communities
and clients, using its legal skills to support its communities
through pro bono work, volunteering and charitable partnerships, and
minimising the impact it has on the environment. The firm has 480
partners, 2400 lawyers, 3200 legal professionals and 5000 people
overall in over 60 offices and associated offices worldwide.
Our Values
Our values are the principles that
guide the decisions we make, unite us in our endeavours and
strengthen our delivery, for our clients and our firm. We:
Work as one
We are a globally connected team of talented people who act with a
firm-first mentality to achieve success
Excel with
clients We aim high and challenge ourselves to
deliver unique excellence for our clients, keeping them at the
centre of everything we do
Celebrate
difference We help each other to be at our best and
believe our differences result in greater achievement
Act boldly We
seek new opportunities, take action and learn as we go, recognising
that curiosity drives our development and contributes to growth
Business Services Competencies
Clyde & Co is committed to providing extensive, personal and
professional development opportunities for our people enabling them to
be highly effective in their current role as well as assisting them to
fulfil their career aspirations.
The competencies are used to inform all aspects of Business Services
career development. They vary across levels and different business
areas and fall under the following areas:
