Job Description | Accounts Payable Supervisor

Department: Finance

Location: Guildford

Role: Accounts Payable Supervisor

Contract: 6 month fixed term contract

The Team

The accounts payable team in Guilford consist of 19 members. This includes 1 Supervisor, 2 Senior AP Clerks (Guildford based) and 16 Accounts Payable Clerks.

The Role

We are seeking an experienced and detail-oriented Accounts Payable Supervisor to oversee our accounts payable department. The ideal candidate will be responsible for managing the firm's financial obligations, ensuring timely and accurate processing of invoices, and maintaining strong relationships with vendors and internal stakeholders. This role requires a strong understanding of accounting principles, excellent organizational skills, and the ability to lead a team effectively.

Key Responsibilities

Sub-heading

• Supervising and coordinating all work coming through the Southern AP function. Liaising with the Supervisor in the Northern AP function.
• Coordinating the training of new staff and supporting current staff with any new procedure changes and job role changes.
• Responsible for staff recruitment in the team.
• Taking a proactive approach to where processes could be improved and supporting the Finance Operations Manager / Controller with any changes to be made.
• Ensuring process changes are clearly documented for future reference by the team and new joiners.
• Assisting with the development and implementation of financial policies, ensuring that they remain current and relevant.
• Contributing to the development of a risk management process.
• Collaborate with other departments to resolve discrepancies and ensure smooth financial operations.
• Assist with month-end and year-end closing processes, including reconciliations and audits.
• Support the below AP Clerk Roles when required:
  • Checking and posting expenses and raising any issues with another Supervisor or Finance Operations Manager/ Controller.
  • Processing daily and weekly payments through our 3E database and uploading them onto Natwest or RBS Bankline. Posting exchange rate differences as required to ensure the entries can be reconciled.
  • Checking invoices uploaded and approved by fee earners on our Chrome River invoice approval system and preparing them for export onto our 3E database in readiness for billing to clients or in preparation for the weekly office runs.
  • Investigating queries that we receive into our main inbox and distributing emails to the appropriate person within the team depending on the job role for that month. Looking into any returned monies and processing them in a timely manner for reconciliation
  • Taking responsibility for completing or assisting with other adhoc queries or projects from the finance leadership team as may occur from time to time.

Essential Skills & Experience

The individual will need to have strong supervisory skills. Enthusiastic, flexible with the ability to manage the Guildford AP workload, prioriti sing and working to tight deadlines . The Ideal candidate should have minimum 3 years in a similar finance role, leading or managing a team. The individual must be self-motivated, highly organised, accurate, with strong attention to detail and be able to work embed these qualities in the AP team. Can do attitude with the ability to identify and solve problems quickly . Experience in 3E or Chrome River would be beneficial, but also not essential. Prior experience in a law firm is preferred, but not essential.

Business Services Competencies

Clyde & Co is committed to providing extensive, personal and professional development opportunities for our people enabling them to be highly effective in their current role as well as assisting them to fulfil their career aspirations.

The competencies are used to inform all aspects of Business Services career development. They vary across levels and different business areas and fall under the following areas:

• Technical Excellence
• People and Team
• Client/Stakeholder Relationships
• Service Delivery and Commercial Awareness
• Personal Effectiveness

This is the job description as constituted at present; however the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business.