Due to a period of growth, an
exciting opportunity has become available for an experienced Team
Administrator. The successful candidate will work with the Entity
Governance and Compliance team (EGC) in Dubai, providing
administrative support to EGC and helping to establish/implement
systems, procedures and processes to facilitate a high level of
client service both to our clients and to the Business.
The EGC team provides a full range
of company secretarial support to offshore companies registered in
the Abu Dhabi Global Market (the ADGM), the Dubai International
Financial Centre (the DIFC) Jebel Ali Free Zone (the JAFZ), the
British Virgin Islands (the BVI) and the Cayman Islands.
Key Responsibilities
General Administrative
Assistance
Providing administrative support/assistance to EGC.
Arranging for the profiling of all third-party costs to Chrome River.
Co-ordinating with the Finance Department to prepare invoices,
arrange for payment of invoices, keeping track of statements of
account and ensuring the timely collection of receivables.
Arranging for matter openings to include conducting conflict
searches, collating and submitting the necessary KYC documents to
the Business Acceptance Unit (BAU), updating BAU of any material
changes to existing clients, liaising with BAU in relation to sub
file openings annually and matter closings.
Managing the safe retention of client and Firm Powers of Attorney
(POAs) and keeping schedules fully updated.
Preparing and maintaining corporate bibles, ensuring all details
are added/updated on relevant databases. Annually reviewing
corporate bibles and requesting where required updated due diligence documents.
Participating in projects and ad hoc duties as designed by the
Senior Manager to benefit the EGC team and client delivery.
Corporate applications, amendments and renewals (client work)
Assisting with the submission of corporate applications to
government authorities, which includes:
preparing application forms for submission to local authorities,
verifying details are accurate;
scanning and filing documents on the Firms internal document
management system and filing hard copies;
arranging for the collation of the necessary documents for
submission to government authorities;
checking that the application is complete with all documents
before arranging for submission to government departments;
assisting with online applications.
Preparing company and agency search requests.
Assisting with arranging for the authentication of documents.
Assisting with the annual licence and registration renewals for
onshore, free zone and offshore jurisdictions.
Arranging submission and timely processing of applications and
facilitating the administrative aspects of all applications.
Liaising with various government departments by phone/email.
Ensuring all relevant licence details are added/updated on
trackable databases.
Obtaining certificates of tax residence, etc. from relevant
government authorities and no-objection letters.
Undertaking company searches and making online applications.
Candidate Requirements
The ideal candidate will:
have at least 2-3 years' administration experience gained within
the legal or professional services industry;
knowledge of UAE systems and procedures (beneficial but not required);
have a proven track record of strong organisational skills;
be proactive with excellent attention to detail;
be resourceful and persistent in finding solutions;
have good communication and interpersonal skills;
be team-oriented and able to work autonomously whilst being
adaptable and flexible;
be exposed to working in different cultures;
have strong attention to detail and excellent organisational and
time management skills; and
be able to work to deadlines and under pressure.
The Firm
Clyde & Co is a leading global
law firm, helping organisations successfully navigate risk and
maximise opportunity in the sectors that underpin global trade and
commercial activity and enable global prosperity, namely: insurance,
aviation, marine, construction, energy, trade and natural resources.
Globally integrated, we offer a comprehensive range of contentious
and non-contentious legal services and commercially-minded legal
advice to businesses operating across the world. We are committed to
operating in a responsible way by progressing towards a diverse and
inclusive workforce that reflects the communities and clients it
serves and provides an environment in which everyone can realise
their potential, using its legal and professional skills to support
its communities through pro bono work, volunteering and charitable
partnerships, and minimising the impact it has on the environment
including through a commitment to the SBTi Net-Zero standard and the
setting of ambitious emissions reduction targets. The firm has 490
partners, 2400 lawyers, 3200 legal professionals and 5500 people
overall in nearly 70 offices and associated offices worldwide.
Clyde & Co in the Middle East
With over 30 years of experience
in the Middle East, Clyde & Co is one of the largest
international law firms with over 50 partners and over 350 staff
operating through six offices and associated offices in Abu Dhabi,
Cairo, Doha, Dubai, Jeddah, and Riyadh. Clyde & Co supports
international and local organisations throughout the wider region
with a full-service offering of local specialists across most
business sectors and services of law, including commercial,
commercial disputes, corporate, cyber risk, data protection &
privacy, employment & immigration, finance, global recoveries,
insolvency & reorganisation, intellectual property,
international arbitration, projects & construction, real estate,
regulatory & investigations, tax, and technology, outsourcing
& data.
Our Values
Our values are the principles that
guide the decisions we make, unite us in our endeavours and
strengthen our delivery, for our clients and our firm. We:
Work as one
We are a globally connected team of talented people
who act with a firm-first mentality to achieve success
Excel with clients
We aim high and challenge ourselves to deliver
unique excellence for our clients, keeping them at the centre of
everything we do
Celebrate difference
We help each other to be at our best and believe our
differences result in greater achievement
Act boldly We
seek new opportunities, take action and learn as we go, recognising
that curiosity drives our development and contributes to growth
Role Competency Requirements
Clyde & Co is committed to providing extensive, personal and
professional development opportunities for our people enabling them to
be highly effective in their current role as well as assisting them to
fulfil their career aspirations.
The competencies are used to inform all aspects of career
development. They vary across levels and different business areas and
fall under the following areas:
Technical Excellence
Technical legal expertise: the knowledge of the law and ability to
apply it
Research: the ability to conduct research effectively and apply it commercially
Managing legal processes: the ability to ensure all legal
processes are followed efficiently and effectively
People and Team
Guiding individual performance and development: develops the
skills of self and others
Teamwork and collaboration: working cooperatively and effectively
with others
Leadership: creating high performing teams
Client Relationships and Business Development
Building business relationships: establishing, maintaining and
using relationships to create and develop business opportunities
Commercial thinking: understanding the commercial drivers
Cross-selling and business development
Finance and Practice Management
Finance management and understanding of the business
Project management: ensuring projects are delivered
Knowledge sharing
Personal Effectiveness
Communication
Clarity of thinking
Personal contribution
This is the job description as constituted at present;
however, Clyde & Co reserves the right to reasonably amend it in
accordance with the changing needs of the business.
