The Executive Assistant provides a
range of executive, secretarial and administrative support across a
variety of complex issues to support a Partner and Senior Fee
Earners to achieve client and organisational objectives.
You will use your strong legal
support background, forward thinking approach and initiative as you
take on responsibility for the following:
Executive level one on one support
with a Senior Partner
Superior time management to complete
tasks efficiently
Inbox and email management, high
volume distribution of correspondence with great attention to detail
Diary management, including
organising internal and external client meetings and arranging
flights and accommodation
Act as the Partner's point of
contact, analyse and assess requests in order to prioritise matters
to facilitate the optimal use of the Partner's time
Prepare, coordinate and review high
level communication including correspondence and advices
Manage competing priorities and
provide consistently high levels of support, given heavy
workloads, short deadlines, and the need to maintain
confidentiality and act with discretion
Monthly billing, including
ensuring that client SLA's and specific billing requirements are followed
Attending to client and matter
queries, including managing the process of opening new clients and
matters, through to closure of a matter
Capturing and recording fee earner
business development activities and liaising with clients
Ability to develop excellent working
relationships with external/internal clients
All other ad hoc duties as required.
Client and matter
Attending to client and matter queries
Assisting lawyers with various
paralegal tasks including drafting of Court documents and
attending to Court e-filing
Downloading and saving documents
and saving as per naming guidelines
Liaise with internal and
external clients, assisting with queries and directing as
appropriate providing a professional and friendly level of service
at all times
Assisting with the preparation
of court documents which includes labelling, indexing, preparing
files, briefs to counsel, court bundles and bibles
Liaising with third parties.
Finance
Process third party invoices and disbursements
Compile and prepare fee earner expenses
Timesheet management using the
firm's time management system, Intapp Time
Provide assistance with the
preparation of client reports.
Business Development
Maintain and update client
contact lists and enter fee earner business development activities
in the firm's client contact database, InterAction.
This job description provides an
overview of the main responsibilities for an employee in the role of
Executive Assistant. As an Executive Assistant you will be required
to provide high level administrative assistance to the practice
group leader. As a core member of the Legal Support Team you will
also be expected to work as part of a team providing additional
secretarial assistance to other secretaries and fee earners within
or outside of your allocated practice group.
Job Requirements
Providing senior level legal
support to the Partner and broader team, the successful candidate
will have the following skills and experience:
Minimum 3 years' legal admin or
professional services experience
Proficiency across all Microsoft
Office applications
Superior attention to detail
High level of professionalism and
service excellence with clear and concise communication
Flexibility to work autonomously and
as part of a team environment
Experience with Elite 3E and iManage
will be highly regarded
A positive attitude to work, and an
adaptable and collaborative approach
About Clyde & Co
When you work at Clyde & Co, you join a
team of 490 partners, 2,400 lawyers, 3,200 legal professionals and
5,500 people in nearly 70 offices and associated offices
worldwide.Our values are the principles that guide the decisions we
make, unite us in our endeavours and strengthen our delivery, for both
our clients and our firm. We work as one,excel with clients, celebrate
difference and act boldly. We are committed to operating in a
responsible way by progressing towards a diverse and inclusive
workforce that reflects the communities and clients it serves. We are
devoted to providing an environment in which everyone can realise
their potential, using its legal and professional skills to support
its communities. We do this through pro bono work, volunteering, and
charitable partnerships, and minimising the impact it has on the
environment, including through our commitment to the SBTi Net-Zero
standard and the setting of ambitious emissions reduction targets.
We offer a range of tailored benefitsand support, including discounted private
health insurance, first class family leave offering, and wellbeing initiatives.
Clyde & Co is proud to be an equal
opportunities employer. Our core values encourage us to support
fairness, celebrate diversity and prohibit all forms of discrimination
in the workplace to allow everyone to excel at work. Therefore, we
welcome and encourage all applications from suitably qualified
individuals, regardless of background or identity.
Please take a moment to read our privacy notice carefully. This describes what personal
information Clyde & Co (we) may hold about you, what it's used
for, how it's obtained, your rights and how to contact us as a data
subject. If you are submitting a candidate as a Recruitment Agency
Partner, it is an essential requirement and your responsibility to
ensure that candidates applying to Clyde & Co are aware of this privacy notice.
Clyde & Co will not accept agency
submissions unless the agency has specifically been contacted by a
member of the recruitment team.
